Summary
Overview
Work History
Education
Skills
Affiliations
Timeline
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Buffie C. Singletary

Slidell,USA

Summary

I am a highly motivated administrative assistant with a strong work ethic and exceptional interpersonal skills. I am adept at working effectively unsupervised and quickly mastering new skills. I am detail-oriented, with fantastic organizational skills and strong problem-solving abilities. I am proficient in math and have a solid understanding of accounting and financial reporting principles.

Overview

22
22
years of professional experience

Work History

Accounts Receivable

Louisiana National Guard
03.2025 - Current

Administrative Executive/Payroll/Accounts Payable/Human Resources/Accounts Receivable

Lakeside Christian Academy
08.2020 - 02.2025
  • Handled confidential information with utmost discretion, ensuring sensitive data was protected from unauthorized access.
  • Collected data, input records, and protected electronic files.
  • Improved customer satisfaction by promptly addressing inquiries and resolving issues in a timely manner.
  • Oversaw inventory management, maintaining optimal supply levels while minimizing waste and unnecessary expenses.
  • Reduced operational costs with thorough budget analysis and expense tracking, optimizing resource allocation.

Administrative Executive/Payroll/Accounts Payable/Human Resources/Accounts Receivable

Lakeside Christian Academy
08.2020 - 02.2025
  • Handled confidential information with utmost discretion, ensuring sensitive data was protected from unauthorized access.
  • Collected data, input records, and protected electronic files.
  • Improved customer satisfaction by promptly addressing inquiries and resolving issues in a timely manner.
  • Oversaw inventory management, maintaining optimal supply levels while minimizing waste and unnecessary expenses.
  • Reduced operational costs with thorough budget analysis and expense tracking, optimizing resource allocation.

Office Manager/Human Resource/Payroll Administrator

C&J Sewer Treatment Plants
01.2015 - 01.2020

Accounts Payable/Receivable Supervisor

Best Home & Health Care
01.2003 - 01.2015

Education

Graduated - undefined

Hickory Christian Academy

Associate of Arts - Business Fundamentals

Skills

  • Knowledge of accounting, data, and administrative management practices and procedures
  • Proven office management and administrative experience, including developing systems and procedures
  • Excellent time management skills and ability to multitask and prioritize work
  • I am proficient in MS Office, MS Excel, ADT, QuickBooks, Peachtree, Quattro, and others
  • Led meetings in collaboration with managers, putting many suggestions in motion that were later adopted and implemented in the workflow
  • Managed emails, messages, and calendars of 5 executives
  • Welcomed and assisted daily visitors
  • Streamlined executive scheduling processes, significantly reducing scheduling conflicts and ensuring timely meeting arrangements
  • Managed correspondence and calendars for multiple executives, ensuring seamless operations and prioritization of critical tasks
  • Maintained comprehensive project documentation, ensuring clarity and alignment among stakeholders while facilitating timely decision-making
  • Managed accounts payable using accounting software, most recently QuickBooks
  • Handling accounts payable for separate entities and vendors
  • Analyzed workflow processes
  • Establishing and maintaining relationships with new and existing vendors
  • Ensured bills were paid in a timely and accurate manner
  • Processed due invoices for payments
  • Compared purchase orders, prices, terms of payment, and other charges
  • Processed transactions and performed accounting duties such as account maintenance, recording entries, and reconciling books of account
  • Received invoices directly from vendors and forwarded them to department managers for review and approval
  • Reviewed all payment requests for proper documentation and necessary approval authority
  • Entered approved invoices and other contractual obligations into QuickBooks for payment
  • Prioritized invoice payment processing to take advantage of cash discounts, avoid interest and penalties, and adhere to established payment terms and plans
  • Collaborated with Department Heads to ensure purchase orders were placed regularly, used correct supplier pricing when a supplier was used to manage costs, and confirmed that corresponding vendor invoices were reasonable and approved
  • Review approved expense reports, ensuring all expenses align with company policy and processes for payment
  • Ensured signed copies of IRS Form W-9 Request for Taxpayer Identification and Certification, vendor service agreements, and other contracts were filed correctly
  • Corresponded with vendors and responded to payment status inquiries
  • Researched aging invoices received from vendors and reviewed vendor history in the accounts payable system to check if they were previously paid If not, forward those invoices to the appropriate department manager for review and approval
  • Reconciled vendor statements with vendor history in the accounts payable system and contacted the vendor about any invoices listed on the statement that have not been paid or sent for review and approval
  • Complied with company policies regarding all assigned accounting duties and promptly communicated any compliance deviations and internal control weaknesses to management
  • Knowledge of clerical practices and procedures
  • Processed payroll in-house and using ADT
  • Oversee cash controls, including depositing and posting cash receipts and implementing and monitoring controls over petty cash
  • Maintained daily cashbooks for operational accounts and prepared monthly bank reconciliations
  • Ensured department managers completed appropriate assignments for departmental expenses and that supporting documentation was executed and maintained
  • Coordinated the processing of payroll and employee benefits and the payment of insurance, real estate taxes, and related reporting requirements
  • Prepared and entered journal entries and maintained appropriate sub-schedules for Balance Sheet accounts
  • Reviewed and distributed the monthly financial statements
  • Prepared Management reports as requested
  • Maintained team members, residents, vendors, and financial accounting files by establishing policies and requirements
  • Interfaces with clients on billing/collection issues
  • Managed Human Resource functions Responsible for ensuring a positive first impression by following the established new hire orientation program
  • Managed open positions using the applicant tracking system (ATS) and job postings
  • Created set-up and oversight of private accounts and prepared necessary reports to adhere to State, Local, and Federal guidelines
  • Maintained, managed, and secured storage of personnel records, ensuring records are kept current
  • Completed operational requirements by scheduling and assigning employees and following up on work results
  • Managed information by reviewing and analyzing special reports, summarizing information, and identifying trends
  • Prepared annual budget and scheduled expenditures, analyzed variances, and initiated corrective actions
  • Maintained records of financial transactions by establishing accounts, posting transactions, and ensuring compliance with legal requirements
  • Managed chart of accounts and defined bookkeeping policies and procedures
  • Maintained subsidiary accounts by verifying, allocating, and posting transactions
  • Balanced subsidiary accounts by reconciling entries
  • Reconciled and processed monthly billing statements and prepared check requests for payment of premiums and administrative fees for all group health and dental, EAP, and life insurance
  • Processed payroll and completed all payroll tax payments and monthly/quarterly/yearly tax forms, including SUTA, FUTA, and W2
  • Onboarding of employees
  • State and Federal Reporting
  • Knowledge of human resources management practices and procedures
  • Conducted benefits and compensation analysis within the industry and /or similar labor markets to determine competitive benefits and compensation plans and practices
  • Benefits programs, such as life, health, dental, and disability insurance, include a 401-K retirement plan, vacation, sick leave, and leave of absence
  • Served as the Employee Assistance Program Coordinator (EAP), ensuring the agency remained responsive
  • Handled all personnel-related hearings and investigations, EEOC responses, unemployment hearings, and depositions
  • Maintained an understanding of labor laws, including Equal Employment Opportunity, Americans with Disabilities Act, Family and Medical Leave Act, Affirmative Action Plan, Department of Labor, and Fair Labor Standards Act
  • Designed, implemented, communicated, and maintained all benefit-related programs to be competitive and cost-effective
  • Managed the budget and other financial measures related to the HR department
  • Supervised talent acquisition process, including recruitment, screening, testing, presentation of formal job offers, and hiring
  • Investigated accidents and prepared reports for Worker’s Compensation
  • Abreast of changes impacting state and federal employment laws, providing information and recommendations to management
  • Handled employee separation process, ensuring necessary communications were made with the Louisiana Workforce Commission, processed applicable documentation, and conducted exit interviews
  • Managed the agency’s Human Resources Information System (HRIS), ensuring the payroll process remained unimpeded and personnel information and data remained

Affiliations

  • Treasurer, St. Tammany Parish Fire District 7
  • Board Member, Friends of Slidell Police Foundation
  • Board Member - East St. Tammany Business Alliance
  • Founding Member - Krewe of Antheia
  • Founder- Compassion Project
  • Previous - Treasurer- Keep Slidell Beautiful
  • Previous - President, St. Tammany District PTA
  • Previous - 1st Vice President, Louisiana State PTA
  • Previous - Treasurer- St. Tammany Recreation District # 7
  • Graduate of Leadership St. Tammany
  • Graduate of Northshore Leadership

Timeline

Accounts Receivable

Louisiana National Guard
03.2025 - Current

Administrative Executive/Payroll/Accounts Payable/Human Resources/Accounts Receivable

Lakeside Christian Academy
08.2020 - 02.2025

Administrative Executive/Payroll/Accounts Payable/Human Resources/Accounts Receivable

Lakeside Christian Academy
08.2020 - 02.2025

Office Manager/Human Resource/Payroll Administrator

C&J Sewer Treatment Plants
01.2015 - 01.2020

Accounts Payable/Receivable Supervisor

Best Home & Health Care
01.2003 - 01.2015

Graduated - undefined

Hickory Christian Academy

Associate of Arts - Business Fundamentals

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Buffie C. Singletary