Linda Kelley
Columbus,Ohio
Summary
Driven and resourceful administrative professional with 25+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Executive Assistant
Chemical Abstract Services
Columbus, Ohio
01.2022 - Current
- Provides administrative assistance and coordinates special projects for VP, Senior Director, and business units.
- Researches, compiles, prepares, and analyzes reports, contributing to high-quality written reports, presentations and letters related to assigned business units.
- Manages calendar, reviews email, manages mail, and flags priorities for executive and leadership team across 8 assigned business units.
- Proactively escalates items for leadership attention and action.
- Research, coordinates, plans, and executes team building, recognition, celebration, and customer-facing events.
- Coordinates meetings, meeting materials, room setup, participant materials, refreshments, and supplies.
- Marshals’ contracts, purchase orders, TARs and other similar requests through relevant approvals and processes, ensuring requests are approved, submitted, and completed timely.
- Develops, monitors, investigates, and reconciles budgets.
- Manages purchases orders, TARs, and other similar type requests.
- Attends meetings, takes notes, and circulates follow up items for action by meeting participants.
- Coordinates travel arrangements including domestic and international travel.
- Contributes to Content Operations Management function in other ways, assisting with general tasks as needed.
- Coordinates events for staff members, promoting team-building activities and boosting morale within workplace.
- Contributes to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Collaborated on special projects to improve overall business operations within organization efficiently.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Aided in recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
Executive Assistant, •Assistant
Kleaning Maintenance Company
Columbus, Ohio
06.2014 - 10.2020
- To CEO
- Manage various special projects from start to finish using MS, database, or web-based applications.
- Utilize tracking 5 systems to ensure all time and materials are recorded, project work and type are tracked, and client interactions are fully documented.
- Prepare and distribute various types of business and unit reports including recognizing trends and providing data analysis and reconciliation.
- Extensive people, communication, organization, technical and process skills, and ability to continuously prioritize multiple projects.
- Work projects and projects include financial statements, letters, reports, project resumes, proposals, and presentations.
Executive Assistant
Nationwide Insurance
Columbus, Ohio
02.2014 - 12.2014
- Assistant to two AVPs in Information Risk Management
- Provide strategic calendar management; manage incoming meeting requests as well as schedule meetings with understanding of urgency and priorities.
- Interact/correspond with senior executives, internally and externally as well as varying levels of associates throughout Nationwide.
- Managed highly confidential information discreetly.
Executive Assistant
MXD Group
Columbus, Ohio
06.2013 - 12.2013
- Assistant to CEO, CFO and VP of Business Development
- Effectively run behind-the-scenes so that executives can focus on big strategic picture.
- Maintain strict confidentiality with sensitive information, financial documents, and personal matters.
- Provide strategic calendar management; manage incoming meeting requests as well as schedule meetings with understanding of urgency and priorities.
- Approve expense reports and travel itineraries following corporate guidelines.
- Managed highly confidential information discreetly.
- Approve expense reports assuring travel guidelines are met.
Sr. Administrative Secretary
Nationwide Insurance
Columbus, Ohio
03.2013 - 06.2013
- Supported 3 executive team members by managing calendars, arranging travel itineraries, and coordinating event logistics, ensuring seamless scheduling and organization.
- Streamlined office processes by implementing efficient workflow systems, leading to increased productivity and time management.
- Managed confidential information discreetly, maintaining strict adherence to data privacy regulations and company policies.
- Improved office efficiency by researching and implementing new administrative software tools for task management and collaboration purposes.
- Demonstrated adaptability by stepping in to support 4 other departments as needed, showcasing versatility and willingness to contribute to overall company success.
Sr. Administrative Secretary
Nationwide Insurance
Columbus, Ohio
11.2012 - 01.2013
- Reduced expenses by negotiating with vendors and suppliers, resulting in significant cost savings for company.
- Provided valuable input during strategic planning sessions based on thorough understanding of company goals and administrative capabilities.
- Managed confidential information discreetly, maintaining strict adherence to data privacy regulations and company policies.
- Optimized resource allocation within department by monitoring inventory levels and placing timely orders for office supplies, equipment, and other necessities.
Administrative Assistant III
Abbott Nutrition
Columbus, Ohio
03.2004 - 08.2012
- Provided full range of support services for Director of Commercial Services
- Enabled Director to become more productive by handling wide array of executive office tasks.
- Maintained strict confidentiality with sensitive information, financial documents, and personal matters.
- In charge of document preparation, check requests, confidential file management, mail handling, supply ordering, data entry and record maintenance.
- Coordinated and conducted special events, requests, customer service, projects, and communication plans to 250.
Education
Associate of Arts - Executive Assistant And Executive Secretary
Columbus State Community College
Columbus, OH06.1985
Skills
- SKILL SET:
- Calendar & Office Management
- Report Generation
- Performing Accounting Functions
- Event Management
- MS Office Suite (Word, Excel, PowerPoint, Access, Visio)
- Database Management
- Project & Quality Control
- Travel Administration
Certification
- Project Management Training - 2022
Timeline
Executive Assistant
Chemical Abstract Services
01.2022 - Current
Executive Assistant, •Assistant
Kleaning Maintenance Company
06.2014 - 10.2020
Executive Assistant
Nationwide Insurance
02.2014 - 12.2014
Executive Assistant
MXD Group
06.2013 - 12.2013
Sr. Administrative Secretary
Nationwide Insurance
03.2013 - 06.2013
Sr. Administrative Secretary
Nationwide Insurance
11.2012 - 01.2013
Administrative Assistant III
Abbott Nutrition
03.2004 - 08.2012
Associate of Arts - Executive Assistant And Executive Secretary
Columbus State Community College
- Project Management Training - 2022
Similar Profiles
Cheri JobeCheri Jobe
AirB&B Contract Cleaner at Abstract Cleaning ServicesAirB&B Contract Cleaner at Abstract Cleaning Services
Charmayne HotmanCharmayne Hotman
Escrow Assistant at Wood County Abstract & Title Services, LLCEscrow Assistant at Wood County Abstract & Title Services, LLC
MELANIE ROACHMELANIE ROACH
Safety Supervisor at Ohmstede Industrial Services, Chevron ChemicalSafety Supervisor at Ohmstede Industrial Services, Chevron Chemical