Terri Lynn Pope

• UC San Diego, Campus | UC San Diego, Health

• Reconciled monthly p-card invoices and processed expense reimbursement requests for annual conferences, discipline-specific memberships, or article publications through Concur to facilitate on-time payment.
• Placed purchase orders requests for supplies to restock via Oracle Financials Cloud to maintain adequate stock levels in supply room.
• Prepared correspondence and documents of 15 to 20 (bios) on University of California's (UC's) Vice Chancellors of Research (VCR) and University of California - Office of the President's (UOP's) Vice President (VP) and Vice Chancellors of Research (VCR) for senior leadership support.

Gastroenterology and Hepatology (GI & Hep)

• Managed department mailbox; triaged 25 incoming messages by request; categorized and assigned tasks thru Microsoft Teams to foster team efficiency.
• Handled chart string lookup and mapped indexes(ices) through Oracle Financials Cloud to submit payment on invoices received as for international wire transfer thru Payment Compass to enhance office efficiency.
• Supported efficient meetings by hand-writing minutes for company records; typed up documented notes using Word and distributed via Microsoft Teams to enhance team communication.

• Provided friendly guidance and assistance to new hires during the onboarding/hiring process: verified/photocopied Identification for I9 completion; reviewed acceptance letters/company documents for signatures; scheduled/confirmed new hire training.
• Reviewed /ranked resumes; contacted interviewees/arranged interviews; scheduled/prepared conference rooms for meetings.
• Professionally assisted University of California, San Diego work-study students with timekeeping questions about bi-weekly payroll/Holidays; managed excel spreadsheet to track/monitor balance of each student's federally awarded grant; prepared monthly reconciliation for institute's payment percentage, per invoice from University.

• Answered 50 incoming calls on a 10 line multi-line phone console, addressed caller questions, warm-transferred calls,
• Greeted, announced, directed and/or accompanied 1 to 10 guests daily to contact's location.
• Scheduled monthly Executive Board for senior leadership and weekly teams meetings,supported agenda preparation, reserved conference rooms via Outlook Calendar.
• Handled calendar maintenance for resources i.e., four company vehicles; five loaner laptops; A/V equipment,
• Prepared annual Equal Employment Opportunity Commission (EEOC) compliant letter for 800+ vendors mass mailing using Word mail merge.
• Authored professional, error-free correspondence and other business documentation to support office need
• Arranged catering for small groups consisting of four to 10 guests and assisted with set-up of events and clean-up of venue..
• Coordinated hotel accomodations and ground transportation to/from office and company. events.