Cabin Spencer Long
Wilmington,United States
Summary
Dedicated and adaptable professional with a proactive attitude and the ability to learn quickly. Strong work ethic and effective communication skills. Eager to contribute to a dynamic team and support organizational goals.
Overview
21
21
years of professional experience
Work History
Federal Contracts and Grants Manager
ARMY RESEARCH LABS
Durham, NC
02.2021 - Current
- Company Overview: This is a federal job
- Received cash award for performance July 2023 as indicated on the attached SF 50
- Responsible for pre-award and post-award functions including analysis, negotiation, award, and administration to completion or termination of services, construction, supplies, information technology, and non-standard equipment involving complex procurements of significant importance to the DoD
- Requirements include long-range, high dollar value base operations and other services, construction, production, product improvement, components, parts, materials, and support services contracts pertinent to Communications/Electronics (C-E) and Command, Control, Communications, Computers, Intelligence, Surveillance and Reconnaissance (C4ISR) equipment for military applications such as electronic support measures, electronic countermeasures, missiles, aviation, navigation, tactical data, and satellite communications systems
- Contracts included fixed price, cost-reimbursement, time and materials, incentive, definite and indefinite-delivery type, on both a competitive and non-competitive basis
- Reviewed requests for acquiring complex services and equipment submitted by various customers such as engineers, management officials, program managers, and others
- Reviewed purchase requests and procurement data packages for regulatory compliance, clarity, and completeness
- Analyzed requirements and recommended necessary revisions to requesting activities
- Resolved problems encountered in performance work statements or specifications with the customer
- Ensured proper certification as to the availability of funds, and required waivers, certifications, and approvals and coordinated with responsible officials to overcome financial issues
- Analyzes the requirement and uses judgment to determine the method of procurement, type of contract, and acquisition milestones
- Developed procurement plans, or acquisition plans, if required, by reviewing previous history, market conditions, and specifications or technical data packages
- Reviews / re-writes justifications for sole source and other documentation for adequacy and pertinence
- Analyzed requirements, and conferred with cognizant technical personnel to obtain information on matters related to the preparation of the contractual document such as performance work statement, evaluation criteria, deliverables, patents, security requirements, and technical data, to determine appropriate contract strategy
- Developed procurement packages, which include obtaining and/or developing, or assisting in the development of determination and findings, memorandums, justification for other than full and open competition, performance work statements, statements of work, statements of objectives, options, independent Government cost estimates, reporting requirements, security requirements checklists, technical data requirements, method of solicitation, and any other required documents
- Develops a source file of responsible contractors by analyzing industries' technical and financial ability to satisfy requirements
- Reviews potential small business market and makes recommendations for a small business set-aside or other small business program reservation
- Prepares supporting documentation and coordinates actions with the Small Business Specialist and Small Business Administration (SBA) representative
- Prepares and posts pre-award synopses and other notices, as required
- Develops solicitation documents, e.g
- Requests for proposal (RFP), requests for quotation (RFQ), an invitation for bid (IFB), and fair opportunity requests under statutory and regulatory requirements, including appropriate provisions, well-defined description of the requirement, and appropriate award factors
- Prepares and releases Procurement Desktop Defense (PD2) documents
- Obtains any required reviews and approvals and releases the final solicitation package to the private industry
- Conducts briefings and conferences such as pre-award conferences with contractors to answer questions and clarify contract requirements to promote understanding of specifications, evaluation factors, and other requirements, and compliance with applicable regulations and laws
- Responds to industry questions with appropriate amendments to solicitations
- Analyzes responses received for conformance with the solicitation
- Performs detailed analysis of proposals received, ensuring strict compliance with specifications on negotiated procurements, and recommending awards based on the best overall value to the Government
- Coordinates the establishment of a technical evaluation team to determine the acceptability of technical proposals
- Performed cost price analysis and reviewed cost breakdowns to establish objectives and to determine reasonableness based on findings derived from weighted guidelines
- Made competitive range determinations and recommendations to the contracting officer
- This is a federal job
Contracts Manager (Fed Contractor)
CHEROKEE NATION, COUNTER NARCOTICS AND GLOBAL THREATS SUPPO
Hampton, VA
01.2021 - 02.2022
- Provided official contract administration support to the AMIC CN> programs through all phases of the acquisition cycle
- Utilize working knowledge of the FAR and its supplements
- Trusted with Classified and confidential government requirements
- Provided pre and post-award contract management support on various contracts on Langley AFB, VA with various contract types as listed in FAR Part 16
- Assisted in preparing solicitation documents, selecting appropriate clauses, and ensuring clear and complete specifications, including packing and delivery requirements or other routine supplemental stipulations
- Monitor contractor performance through progress reports and analysis of Contractor metrics, for compliance with performance standards, applicable laws, delivery schedules, payment provisions, inspections, progress reports, and other requirements stated in the contract
- Work closely with program/project managers to establish milestones for coordination through functional leadership and support organizations/agencies
- Reviewed requisition packages for adequacy, consistency, and compliance with administrative, regulatory, and procedural requirements
- Process additional funds or de-obligate funds when required
- Prepared various contract modifications due to contract changes in technical requirements, incremental funding changes in quantities to be delivered, ordering priced/unpriced options, and similar issues
- Conducted cost and price analysis
- Prepared draft pre-negotiation objectives and draft negotiation memorandums, as required, to explain the rationale and methods used in arriving at the final settlement in terminations (e.g.: for convenience, for cause, for default) and other types of negotiated changes
- Prepared full documentation for contract actions requiring formal review
- Prepared draft replies to other involved agencies, appeal boards, or congressional inquiries/notifications
- Prepared draft replies to Request for Information (RFI) under the Freedom of Information Act (FOIA) and other inquiries
- Draft letters, memorandum, documents, or reports that support contractual actions or recommendations
- Research and recommend appropriate action or interpretation of issues
- Conduct contract closeout procedures according to the FAR
- Tracked and logged open Purchase Requests (AF Form 9s) and military Interdepartmental Purchase Requests (MIPRs)
- Prepared contract actions in the Government's contract writing system (PD2), Air Force CON-IT
- Update/utilize AMS, KT File Share, and Procurement Integrated Enterprise Solution (PIEE), and associated Modules, Share-points, Shared drives, and other electronic file systems as required
- Maintained document control, quality, clarity, and consistency, as well as efficiency when preparing requirement documents
- While these documents may be finalized and approved by the CO or Government Program Manager, and ensured quality work is consistently performed and quality deliverables were consistently produced
- Established internal controls and procedures to ensure deliverables and supporting documents were complete, conform to standards, and met agency expectations
- Ensured documents had undergone the necessary technical editing, proofreading, and editorial processes, and that documents were developed with emphasis on ease of understanding, spelling, grammar, punctuation, overall flow, and consistency; Ensured consistency among the text and references, figures, and tables
CONTRACT ADMINISTRATOR III
HUNTINGTON INGALLS INDUSTRIES
Newport News, VA
01.2020 - 01.2021
- Contract Administrator duties entailed doing the crucial legwork of managing the lifecycle of shipbuilding and combat system programs from design and manufacture to service and disposal
- Duties include performing strategic planning for contract specifications and quality assurance, conducting price and cost analysis of contracts while negotiating U.S
- Navy interests and ensuring the Navy and Department of Defense had the information needed to make cost-conscious decisions
- Project activities entailed the construction of CVN 78 and CVN 79 valued at approximately $27 Billion each
- In this position, I provided contract administrative support to extend, negotiate, and terminate standard and nonstandard subcontracts
- Conduct proposal preparation, and analyze data for future contract negotiations
- Routine daily activities include customer contact activities to provide proper contract acquisition and fulfillment by company policies, legal requirements, and customer specifications
- Examine estimates of material, equipment, services, and overall production costs of incremental CVN requirements
- Provide performance necessities, and delivery schedules to ensure accuracy and completeness
- Prepare proposals, process specifications, progress, monitor and report incremental funding, and other critical production impact reports
- In addition, I advised management of contractual rights and obligations
- Ensure compliance with state and federal laws to include the FAR and all relevant supplements
- And evidence that the change cost was fair and reasonable
- Cleared contractors before award based on debarment, past performance assertions, and Central Contractor Registration requirements
- Performed contract administrative duties throughout the acquisition cycle
- Facilitated close-out procedures and contractor performance reports in CPARS
- Archived contracts as needed
Contract Specialist, GS12
Surface Forces Logistics Center (This is a federal job)
Norfolk, VA
03.2015 - 06.2018
- Executed processing and preparation of solicitations, acquisition plans, and contracting documents
- Advanced contract process, from requirement definition stage through award and contract administration
- Managed a highly complex contract portfolio
- Analyzed procurement requests to determine proper specifications and purchase descriptions to determine the adequacy of documents and most appropriate method of acquisition
- Collected and researched relevant market information from government and non-government sources to prepare necessary contract documentation and correspondence for planning, developing, and establishing contractual strategy for acquisitions
- Managed, assessed, developed, and implemented contract policies and procedures to ensure consistency with established guidelines
- Obtained clearances with senior-level personnel on all phases of the acquisition process, including acquisition review boards, competitive range formation, and source selection process assembly
- Collaborated with customers and end users to identify and/or refine requirements to include statements of work, statements of objectives, and performance work statements
- Presented project results to senior officials based on dollar value, critical need, political interest, risks, or problematic acquisitions
- Served as Senior Advisor to key officials on all aspects of contracting to include Senior Advisor to Program Managers on discretionary and mandatory contract management matters
- Consumed 25% of work time attending meetings and conferences of key officials and operating staff to make recommendations concerning the approval or disapproval of deviations from management and administration practices
- Negotiated changes to guidance and procedures, and mediated problem resolution on performance issues between the customer and the contractor
- Debriefed offertory's regarding strengths and weaknesses of a contract to resolve acquisition complaints and concerns
- Facilitated coordination of efforts between organization entities to form a cohesive and effective Acquisition team
- Developed experience using cost plus fixed fee contracts, firm fixed price contracts, cost reimbursement contracts, time and material contracts, sole source contracts, and multiple award schedule contracts
- Large complex contracts include administrative, scientific, facilities, service, and construction contracts and may involve multiple vendors and multiple facilities
- Responded to inquiries related to acquisitions from industry, partners, and other Government agencies
Contracting Officer Team Lead
US NAVY, SUPERVISOR OF SHIP BUILDING (This is a federal job)
Pascagoula, MS
05.2011 - 07.2012
- Served as Contracting Officer Team Lead in the Office of Acquisition Management with the United States Navy
- Led a diverse team of professional contract specialists /officers
- Directed team to ensure awards were made promptly and contracts were effectively administered under the federal statutes and the Federal Acquisition Regulation (FAR) to include agency-specific FAR supplements
- Employed methods of quality assurance to ensure the presence and accuracy of clause logic, evaluation factors, requirements documents, small business administration compliance, proper solicitation lead times, and funding availability
- Provided oversight on a full range of pre and post-award activities necessary to support the Navy's contracting program for commodities, services, construction modernization, and repair
- These programs included the acquisition of highly complex and sophisticated studies from external engineers and planners and a wide range of technical and professional services, support services for research, development, and implementation projects, acquisition of specialized equipment, and professional training services
- The various types of awards often included large dollar, complex, multiyear contracts and task/delivery orders, inter and interagency agreements, and open market purchase orders
- Facilitated weekly activities that often involved the solicitation, award, or administration of contracts using the FAR, specifically Parts 8, 12, 13, 15, 16, and 42 up to $10 million from initiation to execution
- Performed daily tasks that required planning, directing, and coordinating the review of contract performance with Gantt chart reconciliation, payroll reviews, and labor checks at performance locations with contractor employees
- Maintained accountability for several data calls which were reported or presented to senior management, congressional reviews/inquiries, and the Small Business Administration
- Performed contract negotiations and other administrative actions that resulted in contract modifications
- Mitigated crises when production required the effort of other external organizations to enable the completion of a contract action item
- Ensured that contract administrative processes were timely
- Ensured risks were mitigated in advance to prevent contractor delay
- Conducted on-the-job training on a day-to-day basis with guidance provided to sufficiently train team members to perform acquisition excellence and share acquired knowledge with newly hired personnel
- Created acquisition continuity binders and policies and procedures for the organization to stay on track
- Mentored team members and developed a synergetic team discovery program where all staff members and contractors contributed diverse viewpoints on how to improve business processes
- This program ensured high morale and dependable subordinate motivation drove organizational empowerment and enhanced pride in the actions drafted for the Navy
Superintendent of Base Contracting Activity
NGB Contract Specialist (AGR) Gulfport Combat Readiness Training Center (This is a federal job)
Gulfport, MS
05.2006 - 11.2010
- Hired for short notice assignment to lead the NGB / ANG contracting activity at the Gulfport Combat Readiness Training Center (CRTC) to support both the recovery efforts of Hurricane Katrina and reestablish an operational contracting activity
- Daily work included many chaotic obligations that transpired following Hurricane Katrina's aftermath recovery
- I quickly resolved problems, and became the Superintendent of the contracting activity for the Gulfport CRTC, from May 2006 - November 2010
- While in this role, the nonconstructive contract actions totaled over $100 million (cumulatively) to sustain and support the operational and maintenance of the CRTC
- Served as the base-level supervisory contracting officer with complete oversight of all contracting matters while on active duty
- I upheld sole signatory authority to enter and bind the government exercising contract warrant authority at $10 million based on laws, statutes, and regulations coupled with sound business judgment and DAWIA level III certification
- I issued Request for Quotes (RFQs), Invitation for Bids (IFBs), and Request for Proposals (RFPs) pertinent to architect, engineering, professional services, construction, maintenance services, commercial items, utilities, cooperative and interagency agreements for the support of two Air Bases and part of one Army installation (Camp Shelby)
- Performed full comprehensive contract award and administration for pre and post-award actions
- These duties included performing acquisition planning, holding pre-performance meetings, and building and leading acquisition teams
- Executed role as chief negotiator and worked with the principles of acquisition planning and business strategy
- Interacted with engineers, auditors, cost accountants, attorneys, industrial security specialists, transportation specialists, cost analysts, scientists, state agencies, and any other stakeholders in the negotiation and settlement of actions involving significant government program objectives
- Chaired source selection boards for construction and highly technical service contracts
- Trained Contracting Officer Representatives (CORs) and Contracting Officer Technical Representatives (COTRs) for each specific contract action where unique duties required performance outside the standard DAU training optics
- Monitored contractor performance for compliance with progress schedules, security, and safety protocols
- Ensured payrolls complied with Department of Labor mandates and that small business interests were engaged where the Small Business Administration initiatives were relevant to subcontracting opportunities
- Released progress payments for construction contracts in cooperation with project managers and finance in Wide Area Workflow
- Exercised contract administration and termination techniques sufficient to administer and close out contracts
- While working closely with the USPFO almost daily, I managed construction activities and issued cure notices where necessary
- I processed terminations for default and government convenience as needed
- Utilized delivery orders, task orders, fixed price contracts, time and materials, indefinite delivery indefinite quantity contracts, blanket purchase agreements, and letter contracts where compelling conditions applied
- Published local operating instructions for acquisition planning and guidelines for customer interaction in the acquisition procurement process
- Drafted local Government Purchase Card Program guidelines to enhance standardized training mandates found in FAR supplements
- Provided surveillance to contract end users to prevent over-obligation and mitigate the need for ratification actions
- Prepared business memorandums that outlined government objectives and performed cost/price analysis
- Executed modifications and change orders (unilateral and bilateral) for the additional effort required or as warranted in claim settlements
- Mentored and delegated subordinate contracting staff to ensure they gained the necessary credentials for growth within the DAWIA training pipeline and complied with continuing educational credit requirements along with weekly OJT sessions
- Provided direct supervision of the work of several subordinate contracting specialists/officers and other administrative support staff
- Established and maintained a green procurement program and quality assurance actions
- Established a policy that no customer received "push back" from my activity without an explanation on how to obtain their acquisition objective
Contract Specialist
NGB Contract Specialist (AGR) OTIS Air National Guard Base (This is a federal job)
Buzzards Bay, MA
05.2003 - 05.2006
- Performed pre and post-award functions for a variety of supply, services, and construction contracts for several activities of the 102nd Fighter Wing
- Assembled several contract types to include IDIQs (indefinite delivery, indefinite quantity), delivery orders, purchase orders, task orders, and construction awards
- Published requirements on Commerce Business Daily as threshold dictated
- Contributed instrumental influence in the development of Acquisition Plans (AP), Source Selection Plans (SSP), Justification, and Approvals (J&A) for other than full and open competition requirements
- Developed the most beneficial acquisition strategy by analyzing each specific procurement action
- Assisted senior contracting staff on procurement-related matters, regulations, and practices
- Performed contracting administrator role to include constant communication with contractors, customers, and CORs to maintain good business relationships and to ensure satisfactory performance
- Identified conditions that could jeopardize performance and ensured stated milestones were satisfied
- Resolved problems through the effective use of modifications and change orders
- Negotiated cost/price factors and executed supplemental agreements for additional work or settlement of claims submitted by the contractor
- Maintained and supported the Government Purchase Card Program for 150 cardholders
- Provided initial and refresher training, and annual surveillance to resource advisers, approving officials, and cardholders
- Provided contract surveillance, and trained end users on contract administrative roles
- Served as a focal point for the community in conducting business affairs with the government
Education
Master's degree - Master of Business Administration
Amberton University
06.2001
Bachelor's degree - Management
Park University
05.1995
Skills
- Federal Contracts and Grants Management
- Pre-award and post-award functions
- Analysis, negotiation, award, and administration of contracts
- Complex procurements of significant importance to the DoD
- Long-range, high dollar value base operations and other services
- Reviewing and analyzing purchase requests and procurement data packages
- Regulatory compliance and completeness of procurement packages
- Development of procurement plans and acquisition plans
- Reviewing and rewriting justifications for sole source and other documentation
- Analyzing requirements and conferring with technical personnel
- Source file development and analysis of industries' technical and financial ability
- Preparing and posting pre-award synopses and other notices
- Developing solicitation documents and releasing procurement documents
- Conducting briefings and conferences with contractors
- Analyzing responses and performing detailed analysis of proposals
- Cost price analysis and review of cost breakdowns
- Competitive range determinations and recommendations
- Contract administration and termination procedures
- Contract closeout procedures
- Contract process from requirement definition to contract administration
- Strategic planning for contract specifications and quality assurance
- Price and cost analysis of contracts
- Negotiating US Navy interests and ensuring cost-conscious decisions
- Contract administrative support and management
- Monitoring contractor performance and compliance
- Preparing contract modifications and negotiation memorandums
- Contract closeout procedures according to FAR
- Processing and preparation of solicitations and contracting documents
- Acquisition planning and development of contractual strategy
- Contract policy and procedure development
- Contract negotiation and settlement
- Contract oversight and compliance with FAR and agency-specific supplements
- Supervision of contracting activities and teams
- Contract award and administration for pre and post-award actions
- Contract performance monitoring and progress reporting
- Compliance with state and federal laws, including FAR
- Contract administrative duties throughout the acquisition cycle
- Contract administrative processes and risk mitigation
- Contracting Officer Technical Representative (COTR) training
- Contract termination procedures and settlement of claims
- Contract surveillance and training of end users
- Government Purchase Card Program management
- Acquisition planning and guidelines for customer interaction
- Green procurement program and quality assurance actions
- Contract continuity and policy development
- Contracting Officer warrant authority at $10 million
- Acquisition planning and business strategy
- Source selection boards and negotiation of contracts
- Contract administration and termination techniques
- Contracting Officer Representative (COR) training
- Contracting staff mentoring and development
- Acquisition Plans (AP) and Source Selection Plans (SSP) development
- Government Purchase Card Program management and training
- Business relationship management with contractors and customers
- Contract modification and change order execution
- Cost/price analysis and supplemental agreement execution
- Contracting administrator role and contract performance monitoring
- Compliance Monitoring
- Strategic Planning
- Market Research
- Funding Strategies
- Reporting and documentation
- Professional Demeanor
- Budget Control
- Problem-solving aptitude
- Decision-Making
- Multitasking
- Team Collaboration
- Grant Writing
- Conflict Resolution
- Interpersonal Communication
- Attention to Detail
- Professionalism
- Effective Communication
- Customer Relationship Management
- Critical Thinking
- Organizational Skills
- Teamwork and Collaboration
Jobrelatedtraining
DAWIA LEVEL III (CLPS are current. Secret Security Clearance renewed 2023
Availability
Permanent, Multiple Appointment Types, Telework, Full-time
Timeline
Federal Contracts and Grants Manager
ARMY RESEARCH LABS
02.2021 - Current
Contracts Manager (Fed Contractor)
CHEROKEE NATION, COUNTER NARCOTICS AND GLOBAL THREATS SUPPO
01.2021 - 02.2022
CONTRACT ADMINISTRATOR III
HUNTINGTON INGALLS INDUSTRIES
01.2020 - 01.2021
Contract Specialist, GS12
Surface Forces Logistics Center (This is a federal job)
03.2015 - 06.2018
Contracting Officer Team Lead
US NAVY, SUPERVISOR OF SHIP BUILDING (This is a federal job)
05.2011 - 07.2012
Superintendent of Base Contracting Activity
NGB Contract Specialist (AGR) Gulfport Combat Readiness Training Center (This is a federal job)
05.2006 - 11.2010
Contract Specialist
NGB Contract Specialist (AGR) OTIS Air National Guard Base (This is a federal job)
05.2003 - 05.2006
Master's degree - Master of Business Administration
Amberton University
Bachelor's degree - Management
Park University
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