Caitlin Gordon
Memphis,TN
Summary
Highly analytical and detail-oriented Accounts Payable Specialist with 5 years of experience in AP handling, financial report generation, and invoice management. Adept in credit card statement reconciliation, business transaction management, and bookkeeping. Proficient in QuickBooks Online, Yardi, and Microsoft Office Suite.
Experienced with managing accounts payable functions, including invoice verification and vendor payments. Utilizes advanced accounting software to streamline processes and enhance efficiency. Strong understanding of financial compliance and internal controls.
Overview
5
5
years of professional experience
Work History
Accounts Payable Specialist
State Systems Inc
07.2023 - Current
- Keying and approving invoices through the third party software, Bill.com, and keeping vendors paid and up-to-date
- Matching credit card transactions in QuickBooks Online to match our credit card statements
- Creating vendor payment plans weekly in Google Sheets to decide which vendors to pay based on budget
- Resolving credit card holds for employees by calling customer service and lifting the holds
- Monthly reports for credit card transactions, home depot transactions, fuel, and labor hours of our employees with Excel to provide to our managers
- Monthly reports for each employee reimbursement along with per diem card loads with Excel for month end
- Researching for annual audits using QuickBooks Online for internal review
Accounts Payable Specialist
Alco Management
09.2020 - 07.2023
- Approved invoices to be paid by Matching the data entered with the invoice to ensure accuracy
- Updated certificates of insurance each month through our Yardi software to allow for payment
- Reconciled credit card statements with our employees’ receipts for month end
- Performed year-end 1099 generation using Yardi and verifying accuracy of documents for IRS submittal
- Ran all new vendors through IRS website using TIN Matching to verify their tax information
Education
Bachelor of Business Administration - Accounting
University of Memphis
Memphis, TNSkills
- Payment processing
- Entry verification
- Report preparation
- Data inputting
- Invoice processing
- Vendor relations
- Quickbooks
- Accounts payable auditing
- 1099 preparation
Timeline
Accounts Payable Specialist
State Systems Inc
07.2023 - Current
Accounts Payable Specialist
Alco Management
09.2020 - 07.2023
Bachelor of Business Administration - Accounting
University of Memphis
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