Summary
Overview
Work History
Education
Skills
Certification
Languages
Timeline
Hi, I’m

Caixia Song

Shanghai
Caixia Song

Summary

Versatile Project Coordinator with background successfully executing diverse project tasks to meet deadlines. Highly skilled at communicating with colleagues, monitoring status and achieving key milestones. Enthusiastic problem solver and talented team player with superior planning and decision-making skills. With 10 years experience specialized in BD, project tender and bid, project management, project coordinator and stakeholder management with all parties. Proven to handle project commercial management and communication management with multimillion-dollar price tags with confidence and a conviction to set the course and get the job done. Simultaneously directs crews of subcontractors and cross-sectoral site team collaboration on multiple projects while ensuring projects are completed on-time and within reasonable budget. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.

Overview

10
years of professional experience
1
Certification

Work History

Truslink Engineering (Shanghai) Co., Ltd

Bid & Tender Manager
03.2023 - Current

Job overview

  • Background: Company strategic organization chart changed due to domestic economic depression with new department named Bid & Tender Department established
  • Adapted existing methods and procedures to create possible alternative solutions to moderately complex problems.
  • Understood strategic direction set by senior management, optimized use of business development funds and drove compliance with corporate sales processes.
  • Worked creatively and analytically in problem-solving environment, internally and with clients.
  • Drove development of overarching work plan across multiple proposal development workstreams.
  • Collaborated with upper management to implement continuous improvements and exceed team goals.
  • Prepared proposal presentations for clients showing success and credibility of construction services.
  • Achieved established KPI for company, regional team and individual performance through teamwork and focus on customers. After bidding for 14 projects from Mar.,2023, awarded 4 projects so far and valued more than 200 million RMB.
  • Liaised with QS, engineers, and management teams to develop solutions and accomplish shared objectives.
  • Demonstrated capability to show potential customers benefits and advantages and encourage cooperations.

Truslink Engineering (Shanghai) Co., Ltd

Commercial Project Manager
06.2018 - 10.2021

Job overview

  • Mainly work for Cochlear China Expansion Project and Melaleuca Wellness &Cosmetic Products R&D and Manufacturing Facility Project
  • Coordinated project activities with vendors and suppliers and maintained relationships.
  • Maintained open communication by presenting regular updates on project status to customers.
  • Assist project director for project change management (mainly due to design change and client's site- instruction), participate in negotiation for change order final amount, achieved 8.36% change order agreement and increased whole project margin.
  • Reported regularly to managers on project budget, progress and technical problems.
  • Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
  • Analyzed project performance data to identify areas of improvement.
  • Internal cross-departmental collaboration and coordination, excellent communication skills, both verbal and written
  • Skilled at working independently and collaboratively in team environment.
  • Passionate about learning and committed to continual improvement.
  • Proved successful working within tight deadlines and fast-paced environment.
  • Organized and detail-oriented with strong work ethic.
  • Adaptable and proficient in learning new concepts quickly and efficiently.
  • Be ONLY communication channel between owner, PMC and site team on behalf of project director
  • Worked flexible hours across night, weekend and holiday shifts.

Truslink Engineering (Shanghai) Co., Ltd

GM Assistant (BD Manager/Project Coordinator)
10.2017 - Current

Job overview

  • Support Project Manager with cashflow forecast, schedule, design and drawings, specs, claim management.
  • Resolved problems promptly to elevate customer approval.
  • Managed budget implementations, employee reviews, training, schedules, and contract negotiations.
  • Collaborated with other departments to establish productive and timely completion of projects.
  • Interacted well with customers to build connections and nurture relationships, got excellent appraisal from client and 100% satisfactory of customer service.
  • Strengthened lasting client relationships using strong issue resolution and dynamic communication skills.
  • Proposal preparation, team collaboration and final bid integration, total involved in 35 projects' biding.
  • Reduced operational risks while organizing data to forecast performance trends, summarized 59 monthly report for all projects.
  • Other ad hoc works assigned.

Power Dekor (Singapore) Pte Ltd

Customer Sales Executive
09.2013 - 08.2017

Job overview

  • Forecasted annual and monthly sales targets to guarantee achievement of projected goals
  • Built relationships with customers and community to promote long term business growth
  • Performed effectively in self-directed work environment, managing day-to-day operations and decisions
  • Implemented key performance metrics and quality assurance programs to increase customer satisfaction levels 30%.
  • Visit 10 contractor client per week and distribute new samples accordingly.
  • Arrange for site visit and measurement, average 10~15 jobsites per week.
  • Communicate with client closely and arrange for proposal submission, installation and final acceptance accordingly.
  • Other ad hoc work assigned

Education

Hebei University of Technology
Tianjin, China

Bachelor of Science from Economics
06.2013

University Overview

Skills

  • Strong interpersonal and communication skills
  • Enriched experience in supporting Project Manager
  • Enriched experience in Pharmacy and Food manufacturing facility construction
  • Proactive, organized, methodical and detailed oriented
  • Team Coordination
  • Being able to work on sites, in Montreal or elsewhere in Quebec
  • Proficient at MS Office, Project, Visio
  • Stakeholder Relationship Management

Certification

  • PMI Project Management Professionals Certificate - Dec. 8th, 2018 to Dec. 7th, 2024

Languages

English
Professional Working

Timeline

Bid & Tender Manager
Truslink Engineering (Shanghai) Co., Ltd
03.2023 - Current
Commercial Project Manager
Truslink Engineering (Shanghai) Co., Ltd
06.2018 - 10.2021
GM Assistant (BD Manager/Project Coordinator)
Truslink Engineering (Shanghai) Co., Ltd
10.2017 - Current
Customer Sales Executive
Power Dekor (Singapore) Pte Ltd
09.2013 - 08.2017
Hebei University of Technology
Bachelor of Science from Economics
Caixia Song