Calvin Thomas
Humble,TX
Summary
Strategic administrative leader with 6+ years of experience in managing operations, budgets, and compliance in higher education and public-sector settings. Skilled in overseeing HR matters, payroll, Projects, personnel actions, and financial workflows with accuracy and confidentiality. Skilled at optimizing processes, strengthening internal controls, and supporting leadership with data-driven decisions. Trusted liaison across faculty, staff, and executives, driving operational efficiency, policy compliance, and organizational effectiveness.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Business Manager (Financial Aid)
Lone Star College System Office
Houston, TX
05.2025 - Current
- Managed day-to-day operations, including budget monitoring, expenditure tracking, and procurement processes, ensuring compliance with institutional, state, and federal regulations.
- Supervised administrative staff, including scheduling, performance management, and workflow optimization to enhance operational efficiency.
- Developed and implemented business processes and internal controls to improve documentation, compliance, and audit readiness.
- Monitored departmental budgets, analyzed financial trends, and supported leadership in forecasting and planning.
- Served as liaison between internal departments, leadership, and external vendors to resolve operational issues.
- Reviewed reports and financial data to inform strategic planning and decision-making.
- Led process improvement initiatives to standardize best practices and enhance efficiency.
- Prepared reports, presentations, and training sessions to support departmental objectives.
- Maintained confidentiality and exercised discretion in managing sensitive information.
Coordinator III (Office Of Legal Affairs)
Lone Star College System Office
The Woodlands, TX
05.2024 - 04.2025
- Audited and monitored departmental and divisional budgets, ensuring compliance with financial guidelines and funding restrictions.
- Conducted budget research, resolved discrepancies, and collaborated with Finance and Administration.
- Prepared and presented budget reports and recommendations to leadership.
- Coordinated accounting functions, including invoice processing, requisitions, purchase orders, and account reconciliations.
- Managed contracts and supported legal operations, maintaining accurate tracking of legal matters.
- Served as liaison between business owners, budget managers, and vendors to facilitate projects and operational efficiency.
- Ensured timely and accurate processing of financial and administrative transactions.
Senior Administrative Assistant
First Step Mortgage Houston
Missouri City, TX
07.2023 - 04.2024
- Supported finance department operations and coordinated executive meetings.
- Monitored departmental budgets and tracked financial data.
- Maintained accurate filing systems and facilitated communication between leadership and stakeholders.
Administrative Assistant (Accounting Department)
Emmanuel Senior Secondary School
Tonk, Rajasthan, INDIA
03.2020 - 04.2023
- Managed payroll, financial reporting, and budget monitoring under CPA guidance.
- Assisted with budget planning, allocations, and project oversight.
- Coordinated school operations, including events, training sessions, and stakeholder communications.
- Maintained financial records and developed data tracking systems for decision support.
Loan Document Specialist - Financial Analyst
Wells Fargo Bank
Bangalore, Karnataka INDIA
06.2019 - 02.2020
- Conducted financial analysis and forecasting to support management decision-making.
- Audited loan documentation and financial reports for accuracy and compliance.
- Consolidated financial data for budget preparation and performance reporting.
Education
Bachelor of Science - Education: Business Administration & Accounting
M D S University
03-2022
Bachelor of Science - Commerce:Business Organization & Office Management
Dr. G. R. Damodaran College of Science
03-2017
High School Diploma -
Crossland High School
05-2014
Skills
- MS Office suite, MS Excel – VBA, formulas, pivot tables, & graphs
- Texas State & Federal Higher Ed Regulations, Financial Systems & board policies
- Power BI, Office Space Software & Salesforce CRM
- Project management
- Employee management
Accomplishments
- Cum Laude & Dean’s list graduate.
- 2 times Employee of the Year.
- Presented and published Research Papers at a National Intercollegiate Conferences.
Certification
- Certification in Entrepreneurship and Small Business.
- Certification in Excel Essentials for the Real World (Complete Excel Course).
Languages
English
Native or Bilingual
Hindi
Native or Bilingual
Malayalam
Native or Bilingual
Tamil
Native or Bilingual
Timeline
Business Manager (Financial Aid)
Lone Star College System Office
05.2025 - Current
Coordinator III (Office Of Legal Affairs)
Lone Star College System Office
05.2024 - 04.2025
Senior Administrative Assistant
First Step Mortgage Houston
07.2023 - 04.2024
Administrative Assistant (Accounting Department)
Emmanuel Senior Secondary School
03.2020 - 04.2023
Loan Document Specialist - Financial Analyst
Wells Fargo Bank
06.2019 - 02.2020
Bachelor of Science - Education: Business Administration & Accounting
M D S University
Bachelor of Science - Commerce:Business Organization & Office Management
Dr. G. R. Damodaran College of Science
High School Diploma -
Crossland High School