As an Administrative Assistant at QK, I leverage my time management and organizational skills to effectively handle a wide range of responsibilities. My role involves utilizing tools such as Adobe Acrobat, Deltek, Excel, Monday, and Microsoft Word to support various tasks. I assist the Corporate Finance and HR teams with onboarding processes, managing certificates of insurance, processing timesheets for Caltrans projects, and preparing expense reports. Additionally, I collaborate with the marketing team on event planning, handling ExComm requests, and designing and writing social media content. I also manage reception duties, including directing client calls and recording cold calls related to Survey projects. As a quick learner, I am flexible and readily contribute to different departments wherever needed within the company. Some of my other responsibilities include:
- Keeping office equipment functional and supplies well-stocked to promote efficient operations.
- Creating spreadsheets in Microsoft Excel for record-keeping and reporting.
- Coordinating mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Setting up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
- Handling confidential documents in an organized fashion according to established protocol.