Canden Rodriguez
Miami,FL
Summary
Highly organized and goal-oriented Executive Assistant with 8 years of experience. Experienced in managing a wide variety of administrative tasks, from calendar management to travel coordination. Possessing strong organizational, multitasking and communication skills with the ability to think proactively and anticipate needs. Running efficient and effective office operations while ensuring accuracy and timeliness of documents.
Overview
9
9
years of professional experience
Work History
Executive Assistant to CEO
Taulia FinTech
04.2022 - Current
- Provided project support to People Operations Team and processed reimbursements and expense reports in Expensify, ensuring that transactions aligned with financial policies and procedures
- Managed complex calendars for three executives' scheduling, focusing on allocating executive availability.
- Prepared and facilitated monthly All-Hands meetings.
- Organized and coordinated conferences and monthly meetings.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Assisted CEO in organizing meetings/conferences and maintained calendar with up-to-date information; Exceeded maximum capacity of attendees by 50%
- Successfully coordinated domestic and international travel for CEO, reduced cost by 20% per travel.
- Coordinate and plan quarterly Executive offsites.
- Handled confidential and sensitive information with discretion and tact.
- Partnered with Marketing to assist with social media management.
Executive Assistant to LATAM Regional Director
Nord Anglia Education
08.2021 - 04.2022
- Managed executive calendars, scheduling meetings and appointments, and coordinating travel arrangements to optimize time.
- Facilitated international relocation of 2 executives, including U.S. visa process, citizenship documents, and housing for relocation
- Coordinated internal and external events, including quarterly senior leadership conference, which drew over 20+ attendees
- Created and managed regional school calendars for 17 schools, organizational charts, and regional travel guides through SharePoint
- Managed and scheduled regional trips for three senior directors, decreased travel expenses by 22% by negotiating with suppliers and streamlined processes to eliminate non-essential demands.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Coordinated quarterly Executive Team offsite and worked on ad hoc projects.
Licensing and Compliance Analyst
Apco, Remote
07.2020 - 08.2021
- Developed and maintained licensing processes to ensure compliance with federal and state regulations and identify risks
- Analyzed and identified gaps in compliance procedures, revised policies, and procedures to ensure compliance with state regulations, and monitored compliance with changing interpretations of statute requirements
- Confirmed data and licensing information through investigations and notified violators of required changes to bring operations into compliance.
- Communicated with regulators as necessary to secure approvals of product contracts, company licenses, and registrations
- Trained 13 colleagues on utilizing Asana project management software to track and communicate deadlines, project risks, and opportunities
- Administered corporate licenses, certificates of authority, registrations & renewals, and regulatory filings.
- Maintained up-to-date knowledge of applicable laws and regulations.
- Identified gaps in existing compliance processes and recommended updates.
- Investigated locations to confirm license data, conducted background checked and assessed premises for compliance with licensing requirements.
Litigation Assistant
Georgia Trial Attorneys
02.2019 - 07.2020
- Conducted past and current case analysis, researched and summarized depositions, statements, and other pertinent facts, and synthesized key findings for legal research and document review
- Summarized complicated trial documents by identifying critical material, edited and formatted legal documents for accuracy, and streamlined the review of hundreds of documents using an indexing system, improving review efficiency by 40%
- Communicated with clients in both English and Spanish to arrange meetings, interviews, depositions, and case updates
- Coordinated calendars for four managing partners and scheduled trials, depositions, and hearings
- Created and maintained organizational systems to track case materials; organized relevant documents for attorney review and hearings.
Executive Assistant to Chief Sales Officer
Duke&Co
10.2014 - 01.2019
- Established and maintained strong relationships with customers, vendors and strategic partners.
- Collaborated with legal, accounting and other professional teams to review and maintain compliance with regulations.
- Managed executive calendars, scheduling meetings and appointments, and coordinating travel arrangements to optimize time.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data increasing productivity by 10%.
- Updated and maintained confidential databases and records.
- Handled logistics, catering, agendas, and travel arrangements for meetings and event planning for board of directors, president, and executive vice president.
- Worked with senior management to initiate new projects and assist in various processes.
- Established and maintained strong relationships with customers, vendors and strategic partners
Education
Associate - Psychology
Albizu University
Miami, Fl2019
Skills
- Logistics and Schedule Management
- Executive Travel
- Schedule Management
- Project Management
- Social Media Management
- Executive Calendars
- Employee Feedback and Recognition
- Remote Conferencing and Communication
- Meeting Agendas and Minutes
- Workflow Improvements
- Advanced MS Office Suite Proficiency
- G-Suite Proficiency
- Great attention to detail
Languages
Spanish
Native or Bilingual
Timeline
Executive Assistant to CEO
Taulia FinTech
04.2022 - Current
Executive Assistant to LATAM Regional Director
Nord Anglia Education
08.2021 - 04.2022
Licensing and Compliance Analyst
Apco, Remote
07.2020 - 08.2021
Litigation Assistant
Georgia Trial Attorneys
02.2019 - 07.2020
Executive Assistant to Chief Sales Officer
Duke&Co
10.2014 - 01.2019
Associate - Psychology
Albizu University
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