Candice Mothersille

o Performed administrative duties for executives, group, or department in a team environment as well independently.

o Coordinated meetings and conference calls from inception to execution.

o Arranged for conference rooms with the requested seating layout.

o Hosted and participated in-person and remote video teleconference meetings.

o Oversaw all meetings, special events/off-sites logistics and agendas.

o Arranged and scheduled travel (air, car, hotel, other travel needs), prepared travel itineraries and expense reports.

o Managed calendars, schedules, arranged appointments and itineraries.

o Prepared reports and correspondence.

o Created and edited documents, generated reports, spreadsheets, and presentations.

o Backed up frequently the reception area.

Performed a variety of clerical functions and office support activities for the Billing Department.

o Utilized Workday software/system.

o Provided assistance in performing accounting related duties to meet deadlines.

o Prepared and maintained records and files.

o Entered data to post Medicaid payments in the Children’s Medical Services database system.

o Ordered supplies for the Division.

o Created and processed forms needed for Division operation including purchase requisitions, check requisitions, business expense reimbursement forms and interdepartmental requisitions.

o Served as the liaison between providers, Purchasing Dept., and Risk Management.

Provided all aspects of daily administrative support to four executives with a sense of confidentiality in a fast-paced environment.

o Gathered and independently compiled materials for monthly reports to CEO and for other special projects.

o Observed the process to produce monthly management report, consulted with senior management and provided my explanations and recommendations for changes to execute reports more efficiently.

o Communicated and coordinated with all levels of management, employees and outside parties.

o Organized events such as meetings, conference calls and webcasts.

o Captured regular meeting minutes.

o Assisted with the logistics for annual conferences.

o Managed multiple complex calendars for appointments, meetings, webcasts, and conferences that included teaming up with other support staff on an ongoing basis to coordinate critical activities.

o Arranged travel including domestic and international air, visa requirements, immunizations and ground transportation, hotel accommodations and itineraries.

o Processed expense reports.

o Edited and submitted proposals with cover letters to clients.

o Provided front-desk receptionist coverage when needed.

Performed the functions of a meeting coordinator in a governmental setting. Duties included:

o Assisted in publicizing conferences and training events, including creating digitally, printing, and communicating announcements to targeted participants through the website.

o Provided on-site support to staff assigned to manage and plan each conference and training event.

o Performed administrative functions related to Division team’s work on training webinars and conferences.

o Kept registration current.

o Answered orally or in writing, inquiries from potential conference attendees and redirecting them to other staff members.

o Established, organized, and maintained office files, records, and directories in SharePoint.

o Ordered, gathered, shipped, scheduled and distributed seminar equipment and materials for DSO staff, program participants and providers.

o Prepared on-line versions of training program materials.

o Secured Continuing Legal Education (CLE) credits from the appropriate source.

o Assisted as required with the creation and management of individual training event.

o Managed multiple complex calendars for Vice President and directors and schedule requests.

o Functioned as resource/partner to other EAs across the organization and the rest of the company.

o Coordinated domestic/international travel/logistics.

o Processed expenses.

o Assisted with the planning of events, all-hands and meetings.

o Supported three directors and functioned as a backup to the executive assistant for the Vice President.

o Served as a point of contact between executives and internal/external clients.

o Maintained directors' calendar.

o Coordinated domestic and international travel arrangements for directors.

o Processed expense reports, CyberGrants invoices and reconciling expenses.

o Prepared correspondence for meetings.

o Controlled and secured file sharing in SharePoint.

o Reviewed and submitted awards recipient packages to several outside organizations.

o Managed the full logistics and event management of the Technical Services Sector Leadership Conference (banquets, webcasts, and meetings) up to 270 attendees from inception through completion. Executed successful conference and meeting logistics without previous blueprint in the first year.

o Performed administrative functions in budgeting/financing matters, facilities management, purchasing, and invoicing operations using SAP software.

o Provided project management support to the Director of Strategic Communications for all strategic communications campaigns and captures.

o Prepared/edited reports, statistics, guidelines, tables, graphs, correspondences, and presentations as required supporting sector communications management.

o Served as a liaison for administrative issues concerning the department.

o Slashed conferences expenses 15 percent by negotiating food and beverage, sleeping rooms and audiovisual pricings.

Offered administrative management to a department of 25+ local and national employees with significant input into the formulation of department policies and procedures, including onboarding and offboarding employees, events and meeting management.