Candice Stone
Philippi,WV
Summary
Dynamic Administrative Specialist with a proven track record, excelling in recordkeeping and event coordination. Expert in spreadsheet management and detail-oriented data handling, ensuring compliance and accuracy. Recognized for enhancing operational efficiency and delivering exceptional customer service while managing payroll and employee records effectively.
Overview
14
14
years of professional experience
Work History
Material Specialist
I3 Engineering and Consulting LLC
10.2024 - Current
- Maintained accurate records of training attendance and outcomes for reporting purposes.
- Processed payroll data for over 75 employees, ensuring accuracy and compliance with company policies.
- Developed and assembled detailed project binders.
- Processed employee expense reports, ensuring accuracy and timely reimbursements.
Adminstrative Specialist
West Virginia Conservation Agency
01.2018 - 10.2024
- Managed scheduling and logistics for meetings, ensuring efficient use of resources and time.
- Developed and maintained filing systems to improve document retrieval and organizational efficiency.
- Assisted in the preparation of reports, ensuring accuracy and compliance with agency standards.
- Maintained employee records, updating information related to payroll deductions and benefits enrollment.
- Managed employee records, facilitating smooth onboarding processes for new hires.
- Planned and coordinated meetings, conferences, and public events.
- Handled incoming mail, calls, supply orders, filing and maintained office services.
Office Assistant 3
West Virginia Department of Environmental Protection/Division of Mining Reclamation
01.2012 - 12.2017
- Managed correspondence and documentation for mining reclamation projects.
- Coordinated meetings and maintained records for regulatory compliance.
- Assisted in preparing reports on environmental assessments and project status.
- Streamlined office processes to enhance operational efficiency and accuracy.
- Used agency P-Card for purchases, reconciled monthly charges, and followed state guidelines.
- Maintained filed for RFP's, PO's vendor information, and scan documents into wvOASIS for approvals.
- Tracked contract insurance, change orders and invoices for contracts.
- Composed correspondence, resolved invoice issues, processed paperwork, and ordered supplies.
Secretary
Extras Support Staffing
08.2011 - 01.2012
- Organized and maintained filing systems for efficient document retrieval.
- Coordinated scheduling and appointments to optimize executive time management.
- Managed correspondence, ensuring timely communication across departments.
- Developed and implemented office procedures to enhance operational efficiency.
- Responded to employee inquiries regarding payroll issues, providing clear and accurate information promptly.
- Efficiently managed personnel files, maintaining confidentiality while keeping records up-to-date and organized.
Education
No Degree - Business Administration
Alderson Broaddus College
Philippi, WVHigh School Diploma -
Philip Barbour High School
Philippi, WVSkills
- Spreadsheet design and management
- Coordinating events effectively
- Recordkeeping proficiency
- Customer service management
- Detail-oriented data management
Timeline
Material Specialist
I3 Engineering and Consulting LLC
10.2024 - Current
Adminstrative Specialist
West Virginia Conservation Agency
01.2018 - 10.2024
Office Assistant 3
West Virginia Department of Environmental Protection/Division of Mining Reclamation
01.2012 - 12.2017
Secretary
Extras Support Staffing
08.2011 - 01.2012
No Degree - Business Administration
Alderson Broaddus College
High School Diploma -
Philip Barbour High School