Candice Tapley
Corona,CA
Summary
Accomplished executive administrative professional with extensive experience in project management and event planning. Seeking a position that leverages my expertise in leading complex projects and building relationships while providing opportunities for continued growth within a dynamic organization.
Diligent [Desired Position] with solid background in coordinating administrative tasks and supporting executive teams. Managed office operations efficiently and facilitated successful project completions. Demonstrated organizational skills and proficiency in communication and problem-solving.
Overview
20
20
years of professional experience
Work History
Administrative Coordinator IV
Kaiser Permanente
06.2021 - Current
- Providing comprehensive administrative support to C-Suite executives, including scheduling, calendar management, and expense reporting
- Planning and leading various projects and coordinating events to ensure timely completion and alignment with organizational goals
- Developing project plans, managing resources, and monitoring the progress of projects
Project Analyst
Kaiser Permanente
12.2015 - 06.2021
- Creating and maintaining databases to track extensive data for over 3000 members
- Dividing and assigning case loads to the department, keeping the team informed on upcoming tasks, and redistributing workloads as necessary
- Implementing new processes to ensure excellence and timeliness
- Generating daily reports, creating graphs and charts to measure statistics and trends, and working to improve star ratings
- Performing quality audits on employee performance, arranging transport for members to and from appointments, and advising members on correctly filling out legal health documents
- Acting as a liaison between the department and management, on-boarding new hires, tracking, measuring, and analyzing staff productivity, and reporting to management
- Organizing meetings, processing payroll for the department, and supervising and training all volunteers and interns
Administrative Specialist II
Kaiser Permanente
11.2013 - 12.2015
- Creating and maintaining database for tracking a multitude of data for over 3000 members
- Dividing and assigning case load to the department, generating daily reports, tracking and following up on durable medical equipment orders, on-boarding all new hires, sending resources to members, taking meeting minutes, tracking/measuring/analyzing staff productivity and reporting to management
- Organizing and scheduling meetings, maintaining supplies and processing payroll for the department, supervising and training all volunteers and interns
Staffing Coordinator
Kaiser Permanente
05.2013 - 11.2013
- Processing payroll for clinic employees, auditing projects, corresponding with managers, advising employees of timekeeping practices and union agreements
Administrative Specialist II
Kaiser Permanente
04.2009 - 05.2013
- Assisting the Department Administrator, maintaining the employee database, keeping licensure up to date, meeting minutes, creating graphs & charts, special events and conferences, organizing and scheduling meetings, generating reports, maintaining supplies and preparing expense reports
Administrative Assistant II
Phoenix Children’s Hospital
03.2008 - 01.2009
- Payroll for 200 employees, performing audits, maintaining the employee database, keeping licensure up to date, meeting minutes, special events and conferences, administered the hospital-wide complaint line, and completed all employee action forms for personnel
Administrative Secretary
Orange Coast Memorial Medical Center
06.2005 - 01.2008
- Assisting numerous managers and directors, coordinating meetings, typing and formatting ancillary policies & procedures, organizing and updating policy manuals throughout the hospital, planning special events, scheduling room reservations, creating forms and spreadsheets, performing audits of employee files for licensure and competencies, assisting management with annual competencies
Skills
- Project Management
- Event Planning
- Communication
- Leadership
- Data Analysis
- Healthcare Operations
- Technical Tools
- Team collaboration
- File organization
- Time management
- Data entry
- Attention to detail
- Meeting planning
- Microsoft Excel
- Project management
- Project Support
- Event planning
- Presentation preparation
- Processing expense reports
- Report analysis
- Travel arrangements
References
Upon Request
Timeline
Administrative Coordinator IV
Kaiser Permanente
06.2021 - Current
Project Analyst
Kaiser Permanente
12.2015 - 06.2021
Administrative Specialist II
Kaiser Permanente
11.2013 - 12.2015
Staffing Coordinator
Kaiser Permanente
05.2013 - 11.2013
Administrative Specialist II
Kaiser Permanente
04.2009 - 05.2013
Administrative Assistant II
Phoenix Children’s Hospital
03.2008 - 01.2009
Administrative Secretary
Orange Coast Memorial Medical Center
06.2005 - 01.2008
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