CANDI D REPKA

Work History

Office Manager/Paralegal

Schulz & Schulz

Three Rivers, TX

01.2021 - Current

Responsibilities included but not limited to:
Running two law offices in different time zones,
Drafting legal documents,
Assist with case planning, development, and management, legal research, interviews clients, gather facts and retrieves information, drafts and analyzes legal documents and collects, complies and utilizes technical information,
Customer liaison and support,
Preparing financial reports,
Bank reconciliation for numerous accounts,
Phones,
Filing,
Computer software upgrade/install/technical support,
AP/AR;
Payroll,
Ran errands,
Client billing/payments,
Annual taxes for numerous clients,
Recording of documents/Estates,
Notary
Compared vendor prices and negotiated for optimal savings
Oversaw work processes and performed quality control tasks to increase revenue and reduce production times
Developed standard operating procedures for all administrative employees
Maintained computer and physical filing systems
Analyzed data related to administrative costs and spending trends to prepare budgets for personnel
Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping

Administrative Assistant

Schulz & Schulz

Three Rivers, TX

03.2015 - 01.2021

Responsibilities included but not limited to:
Bank reconciliation for numerous accounts,
Filing,
Computer software upgrade/install/technical support,
AP/AR;
All accounts went through me for verification prior to deposit/payment;
Payroll, QuickBooks,
Ran errands,
Client billing/payments,
Annual taxes for numerous clients,
Recording of documents/Estates,
Notary
Restocked supplies and submitted purchase orders to maintain stock levels
Executed record filing system to improve document organization and management
Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
Recorded meeting minutes to provide historical account of actions, measure progress against strategic plan and drive accountability
Offered technical support and troubleshot issues to enhance office productivity
Generated reports and typed letters in Word and prepared PowerPoint presentations
Received and sorted incoming mail and packages to record, dispatch or distribute to correct recipient
Scheduled office meetings and client appointments for staff teams
Leveraged accounting software to manage expenses and keep track of finances
Set up conference rooms, technology and materials to facilitate meetings
Edited documents to improve accuracy of language, flow and readability
Interacted with vendors to purchase and set up equipment and services
Scheduled office equipment repair and maintenance to extend equipment lifespan and prevent unplanned downtime
Monitored office calendars to plan meetings, activities and travel to maximize productivity
Booked airfare, hotel and ground transportation to coordinate office travel
Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events

Administrative Assistant

TBC Commercial Construction

Portland, TX

01.2013 - 01.2014

Responsibilities included but not limited to:
Bank reconciliation for numerous accounts,
Phones,
Filing,
Computer software upgrade/install/technical support,
Ordering of all office/site supplies/material,
AP/AR;
All accounts went through me for verification prior to deposit/payment;
Company health insurance;
Spreadsheets,
Tracked all inventory,
Payroll,
QuickBooks,
Ran errands, office shopping,
Point of contact for all PM’s and Supers for several ongoing projects at the same time.
Restocked supplies and submitted purchase orders to maintain stock levels.
Executed record filing system to improve document organization and management.
Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Created detailed expense reports to facilitate reimbursement for business expenses incurred.
Offered technical support and troubleshot issues to enhance office productivity.
Managed incoming correspondence to enhance employee performance and reduce time spent on processing and responding.
Generated reports and typed letters in Word and prepared PowerPoint presentations.
Received and sorted incoming mail and packages to record, dispatch or distribute to correct recipient.
Maintained company handbook to outline policies and provide insights to company mission and values.
Scheduled office meetings and client appointments for staff teams.
Edited documents to improve accuracy of language, flow and readability.
Interacted with vendors to purchase and set up equipment and services.
Scheduled office equipment repair and maintenance to extend equipment lifespan and prevent unplanned downtime.
Monitored office calendars to plan meetings, activities and travel to maximize productivity.
Booked airfare, hotel and ground transportation to coordinate office travel.
Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events.

Leasing Agent – Office Manager

New Wave Properties, Inc

Portland, TX

01.2006 - 01.2010

Responsibilities included but not limited to:
Payroll,
Bank deposits and reconciliation for numerous companies, showing rental/owner finance properties,
Scheduling make readies/maintenance for various locations,
Signings for lease/owner finance,
End of year statements/escrow analysis,
1098’s,
Advertisement for properties;
Manage tax appraisals,
AP/AR,
Set up, verify and execute lease/purchase contracts,
Notarized all required documents,
Maintain account records for over 200 properties for payments, insurance, taxes, etc
Prepared mortgage letters/collections/foreclosure documentation
Maintain investors’ financial records for ranch exotic game sales and coordinate ranch supply deliveries.
Maintained energy and enthusiasm in fast-paced environment
Demonstrated respect, friendliness and willingness to help wherever needed
Identified issues, analyzed information and provided solutions to problems
Prepared variety of different written communications, reports and documents
Completed paperwork, recognizing discrepancies and promptly addressing for resolution
Managed team of employees, overseeing hiring, training and professional growth of employees
Maintained excellent attendance record, consistently arriving to work on time
Exceeded goals through effective task prioritization and great work ethic
Received and processed stock into inventory management system
Monitored company inventory to keep stock levels and databases updated
Actively listened to customers, handled concerns quickly and escalated major issues to supervisor
Collaborated with team members to achieve target results
Worked flexible hours across night, weekend and holiday shifts

Administrative Assistant

Legamaro Financial Services

Corpus Christi, TX

01.2004 - 01.2005

Position that went permanent
Responsibilities included but were not limited to:
Heavy call volume,
Filing,
Customer service,
Financial spreadsheets/reports,
Ordering of supplies,
Daily large deposits,
Customer contact regarding their stock/401K/mutal funds.
Executed record filing system to improve document organization and management
Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
Received and sorted incoming mail and packages to record, dispatch or distribute to correct recipient

Holistic Health Practitioner

Therapeutic Hands

George West, TX

01.1996 - Current

Duties include but were not limited to
Organizing own clientele,
Scheduling and maintaining massage and personal consultations appointments,
Emergency appointments,
Herbal Nutritionist,
Fomentation,
Herbal Wraps.
Demonstrated respect, friendliness and willingness to help wherever needed
Identified issues, analyzed information and provided solutions to problems
Actively listened to customers' requests, confirming full understanding before addressing concerns
Worked with customers to understand needs and provide excellent service
Learned new skills and applied to daily tasks to improve efficiency and productivity

Program Coordinator

Academy of Health Professions

San Diego, CA

01.1996 - 01.1998

Administrative duties consisted of but were not limited to:
Heavy computer work, reports, correspondences, filing, and Customer Service
Coordinated and ran four programs, did scheduling for four programs year-round, maintained and organized grades and procedures, helped students with problems, taught some courses in business/massage field, training new staff members on computers and procedures, and payroll for forty independent contractors
Supervised on a block schedule of40 instructors and anywhere from 75 to 150 students in a module month.

Summary

Overview

Work History

Office Manager/Paralegal

Administrative Assistant

Administrative Assistant

Leasing Agent – Office Manager

Administrative Assistant

Holistic Health Practitioner

Program Coordinator

Education

No Degree - Accounting And Finance

Bachelor of Arts - Paralegal

No Degree - Holistic Health Practitioner

Equivalent To BA - Business Administration And Management

Skills

Additional Information

Work Availability

Timeline

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