Candida L. DuBose

• Assists the Director of Operations with forecasting internal budgetary controls.
• Reviews internal processing procedures to ensure grant compliance with state and federal regulations.
• Oversee the day-to-day activities and yearly staff reviews for three employees.
• Allocates appropriate resources to ensure the project is completed within the promised time, scope and budget.
• Develops and implements operational strategies, program guidelines, policies and procedures.
• Approves project expenditures, monitors cash flow, and ensures financial records are accurate and current.
• Compiles project budgets which could impact Texas A&M University financial revenue and expenses.
• Manages projects & programs focusing on continuous process improvement and compliance.
• Processes endowments from Texas A&M University foundation including reports from Financial Management Office (FMO) Accounts Payable department regarding past due invoices, and reconciliations.
• Applies best practices in vendor selection and contract negotiation.
• Reviews and renews equipment service contracts for faculty members.
• Creates, submits, and sends customer vouchers for payment in iPayments.

Daily Operations:

• Managed 11 direct report staff members and provided coaching and mentoring to employees in the department.
• Developed and implemented university and departmental policies and procedures.
• Researched information for federal and state auditors, management and Institutional Research (IR) to assist in conducting financial, operational and investigative reviews.
• Coordinated and manages federal programs, ensuring compliance with all federal, state, and institutional regulations, policies and procedures.
• Advised management on federal and state policy updates and recommended changes to ensure ongoing compliance.
• Lead various training courses for staff to increase knowledge and provide regulatory updates.
• Served as a liaison between the Department Office and other internal and external entities and customers.
• Participated in university committees and assisted with university community outreaches.

Accounting, Budgets and Contracts:

• Assisted the Director of General Accounting in the finalization of budgets.
• Prepared financial information to assist in decision-making of revenue and short- and long-term budgetary expenditure planning.
• Monitored and reconciles three federally funded programs with disbursements over $60 million annually and resolves any budget discrepancies General Accounting.
• Experience with processing stipends, travel, vouchers and reimbursements.
• Reviewed contracts and cost centers.
• Prepared, posted journal entries and assisted with the monthly close out processes.

Audit and Compliance:

• Performed information systems audits and reviews in accordance with professional audit standards.
• Compiled and submits confidential data to Federal and State A-133 auditors for annual reports.
• Prepared clear, concise written responses and recommended corrective action plans for audit findings.
• Experience with Program Participation Agreements (PPA), Eligibility, and Certification Approval Reports (ECAR).

Human Resources:

• Maintained the work structure by updating job requirements and descriptions for positions.
• Interviewed, recommended and trained individuals for hire.
• Conducted annual performance evaluations and assisted in setting reasonable, logical and attainable goals in accordance with the SMART (Specific, Measurable, Achievable, Relevant and Timely) standards.
• Created and distributed manuals to new hires.
• Established the work assignments of staff and provided guidance as needed.
• Held one on one and monthly meetings with team.
• Reviewed and approved payroll for staff.

Information Technology (IT) and Communications:

• Provided IT audit support to non-IT related audits, investigations and other services as assigned.
• Experience in developing and managing systems to collect, analyze and report data from both internal and external sources.
• Prepared and updated information and forms for website publication.
• Experience in implementing and monitoring program systems.
• Identified and analyzed systematic problems proposes solutions to address issues.
• Tests new updates in the University computerized data system.
• Provided criteria to create, update or revise queries and Standard Query Language (SQL).

• Prepared the comptroller department’s monthly spreadsheets
• Requested federal funds allocations from the US Department of Education and Grant Administration and Payment System—GAPS (G5 system)
• Processed accounting wire transfers and reconciled bank accounts
• Returned funds via EFT in accordance with compliance laws
• Prepared payment vouchers for accounts payable