Candy Cooley
Frederick,MD
Summary
Candy is a highly organized detail-oriented Executive Assistant with over 15+ Years of experience in providing administrative support to C-Level and Senior Executives. Making complex Domestic and International travel arrangements with Concur. Extensive experience with Microsoft Outlook, Word, Excel, PowerPoint. Experience with Accounting Systems Buy Smart, SAP, Oracle, Get Paid, Mas 90. Human Resources On-boarding and Recruiting, and Office Management. Assisted in the arrangement and execution of company social events, organized and arranged completion of office space expansion. Expert in strategic planning and organization and providing comprehensive support to company leaders. Goal-oriented with ability to meet long-term goals through daily organization. Dedicated to excellent customer service, client satisfaction and team communication. Experience supporting busy company owners and leadership. Proficient in assisting with both business and personal requirements to promote efficiency. Highly-organized with talent for multitasking using superior time management and decision-making abilities.
Overview
9
9
years of professional experience
Work History
Executive Assistant II
Adventist Health Care
05.2021 - 10.2022
- Organized and coordinated conferences and monthly meetings, organize and manage directors daily calender schedules.
- Daily support of 6 medical surgical unit managers and two directors.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Processed travel expenses and reimbursements for executive team and senior management group, order office supplies and submit CER capital request forms for large purchases.
- Screen calls and emails and initiated actions to respond or direct messages for managers.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
- Transcribed minutes of meetings and executed meetings and events for company to for senior management team weekly meetings.
- Worked with senior management to initiate new projects and assist in various processes.
- Run multiple weekly reports in cerner database for measures of success and process measures for 6 med surg units and reports for purposeful hourly rounding data and ran graph data and post results on each unit monthly, run medication compliance data, compiled discharge data reports.
- Make new hire files and conducted interviews via MS Teams.
- Wrote reports, executive summaries and newsletters.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Developed and updated spreadsheets and databases to track, analyze and report on performance data.
Executive Assistant / Office Management
BECTON DICKINSON
05.2016 - 10.2020
- Effective use of Microsoft Office to develop presentations, create documents/templates and input and analyze data.
- Prepared documents containing financial, statistical, technical, or legal terminology.
- Responsible for heavy calendar management requiring interaction with both internal and external executives and department and assistants.
- Facilitated incoming and outgoing department communications on behalf of VP, Leadership Team and Director and managed daily office functions.
- Established and maintained files and confidential records including those related to personnel financial budgets and/or legal and proprietary information.
- Managed and Coordinated large scale events and interdepartmental meetings, developed and distributed instructions and coordinated room setup logistics and interfaced with those attending meeting and facilitates arrangements.
- Made complex domestic and international travel arrangements utilizing judgment to effectively manage cost and assure management needs are considered.
- Prepared extensive travel itineraries and assists with expense reports for VP and Director.
- Managed various office support services and office needs and equipment including purchasing and facilities management.
- Assisted in arrangement and execution of company socials and events.
- Functions as Receptionist at Reception desk.
- Supported several leaders as required for special projects and needs assisted with recruiting and interview set up for hiring.
- Set up meeting and event logistics for senior management, including executives and board of directors.
- Conducted required research, documentation and reports for executive team, board members and stakeholders.
- Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
- Attended conferences in person and via e-conference format to represent organization and executives.
Human Resources Executive Assistant
INOVA HEALTH SYSTEMS - Temporary Project
12.2015 - 05.2016
- Performed variety of administrative activities to ensure smooth and efficient operation of office.
- Answered questions to schedule meetings and appointments with Vice President.
- Ordered Catering for meetings, Set up roster and materials for meetings.
- Sent requests to schedule conference rooms for meetings.
- Entered estimated 1,000 scores and evaluation dates into Lawson database.
- Assisted taking and writing meeting minutes.
- Reported to AVP and VP Level Executive.
- Maintain calendar’s and coordinated meetings to ensure most efficient and effective use of executives time.
- Composed reviewed and prepared correspondence and presentations in accurate and timely manner.
- Compiled and maintained data and documentation to ensure availability of complete accurate and up-to-date information.
- Served at world’s top 50 employer at Inova Fairfax Medical Center largest of five operating units supporting Human Resources.
Office Manager/ HR/Executive Assistant
CALAMP - Temporary Project
09.2013 - 03.2014
- Experience in stocking and managing supply inventory, keeping it clean during day, request service of equipment.
- Make badges for new employees, keep extras for visitors, manage supply and run reports upon request.
- Managed inventory, order supplies and place special orders upon request.
- Beverage center manage inventory and order supplies.
- Event planning: plan and execute lunches and employee events for Herndon office staff.
- Manage corporate credit card to make purchases on behalf of staff, manage receipts and submit monthly reports to Accounts Payable.
- Set up Conference calls as needed.
- Assisted with copying and mail machines , work with IT to manage copy and mail machines, order supplies/service as needed.
- Answer and route calls to main Herndon office number, manage solicitors.
- Greet visitors and notify employees upon arrival.
- Submit Expense reports, collect receipts, process and submit expense reports for VP and executive team.
- Assist with lunch orders as needed, order and set-up food and meeting space for in-office lunch meetings.
- Travel planning assistance, assist with any travel plans not covered by Thunderbird Travel, create travel itineraries as needed.
- Assist with document scanning and weekly sales report updates.
- Collaborated closely with vice president to effectively smooth and improve office operations.
- Coordinated office activities and operations to secure efficiency and compliance with company policies.
- Managed office inventory and placed new supply orders.
- Oversaw day-to-day office operations, including receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
- Wrote professional business correspondence to maintain strong line of communications.
Education
BBA - Business Administration And Management
University Maryland Global Campus
Global CampusAdministration Professional Certificates - Business
Rochester Institute Of Technology
Rochester, NY05.2020
Skills
- Advanced Clerical Knowledge
- Project Management
- Strong Interpersonal Skills
- Conference Planning
- Travel Coordination
- Expense Reporting
- Business Administration
- Office Administration
- Calendar Management
- Organize And Manage
- Multi-Tasking
- Project Planning
- Meeting Agendas and Minutes
- Excel Spreadsheets
- Conflict Management
- Travel Accommodations
- Business Correspondence
- Event Calendar Management
Additional Information
* Additional Work History and References as needed or requested.
Timeline
Executive Assistant II
Adventist Health Care
05.2021 - 10.2022
Executive Assistant / Office Management
BECTON DICKINSON
05.2016 - 10.2020
Human Resources Executive Assistant
INOVA HEALTH SYSTEMS - Temporary Project
12.2015 - 05.2016
Office Manager/ HR/Executive Assistant
CALAMP - Temporary Project
09.2013 - 03.2014
BBA - Business Administration And Management
University Maryland Global Campus
Administration Professional Certificates - Business
Rochester Institute Of Technology
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