C ANNIE PEEK
Executive Assistant
California,Nevada
Summary
Dynamic administrative professional with more than 20 years of experience providing comprehensive support to multiple key executives, orchestrating events, and ensuring smooth office operations. Expertise coordinating major corporate projects, planning, executing events, conferences, and preparing travel arrangements. Outstanding ability to evaluate existing processes; Suggest and implement innovative enhancements to improve efficiency and increase profitability. Articulate communicator, adept at cultivating excellent long-term relationships with key internal and external stakeholders, maintaining ongoing interactions, and facilitating solutions to address concerns. Extensive Board of Directors meeting and Investment meeting facilitation. Advanced proficiency in Microsoft Office Suite. Extensive travel experience in scheduling and logistics of domestic, international and personal travel. Forward-thinking team leader skilled at operating departments efficiently to meet goals. Successful background matching employees with roles for maximum performance. Proactive and hardworking individual focused on continuous operational improvement.
Overview
27
27
years of professional experience
Work History
EA and Ops Mgr. to the CEO; QA Doc Mgr.
Brii Biosciences, Inc.
08.2022 - Current
- Boosted operational efficiency by implementing cost-effective strategies and streamlining processes.
- Led cross-functional teams to successfully complete projects on time and within budget constraints.
- Enhanced employee performance with focused training programs, coaching, and mentoring initiatives.
- Managed daily operations, ensuring smooth workflow and optimal resource allocation across departments.
- Negotiated contracts with suppliers, resulting in reduced costs without compromising quality or delivery times.
- Ensured regulatory compliance by maintaining up-to-date knowledge of industry standards and implementing appropriate policies and procedures.
- Traveled with CEO and leadership team to assure planned off-site Team and Board meetings were facilitated with smooth success.
- Extensive event planning sometimes local and mostly remotely, encompassing all logistics coordinating travel, event contracts, and appropriate menus that included foods for diet restricted guests. Traveling to off-site to facilitate event.
- Cultivated positive company culture, promoting employee engagement and retention through tailored initiatives.
- Drove continuous improvement by fostering culture of collaboration, accountability, and open communication across all levels of organization.
Executive Assistant
TransEnterix - Now Known As Asensus Surgical, Inc.
12.2020 - 11.2021
- Supported Sr. Director of R&D and team.
- Handles wide range of administrative and support-related tasks independently, including planning and scheduling meetings, conferences, travel, and interviews for multiple departments.
- Interacts with staff at all levels in fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient.
- Maintains high level of professionalism and strict confidentiality.
- Is responsible for kitchen, break room, office supply, and first aid cabinet, inventory, replenishing when needed.
- Coordinates corporate events requiring high level of organization, creativity, planning, and follow-through.
- Assists Human Resources Team in recruiting process by scheduling interviews, preparing agendas, and helping with travel/hotel arrangements.
- Set up meeting and event logistics and updated calendars for senior management and board of directors.
- Scheduled and arranged travel and hotel reservations for board of directors meetings, conferences and seminars.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Improved office efficiency by implementing new filing systems and document management processes.
Executive Assistant
AskBio, Inc.
12.2019 - 04.2020
- Supported Chief Scientific Officer and Co-founder, also Senior VP of Product Development and Chief Technical Officer.
- Additionally, supported management and their teams in all science related departments.
- Spearheaded consolidation project of Dr. Samulski's life's work, encompassing entire laboratory research and study.
- Handle extensive international travel to Spain and Scotland for groups of laboratory Scientists.
- Kept track of urgent requests from parents of sick children to coordinate schedules between Dr. Samulski and key people from team to develop lifesaving protocol.
- Maintain timelines for journal articles to be written by Dr. Samulski and UNC Science Associates; Along with assigning leadership team individuals' task of reviewing articles written about Gene Therapy due to Dr. Samulski's unique experience on the subject.
- Coordinated corporate meetings with large Pharmaceutical companies on manufacturing and cost-effective development of AAV Vector.
- Coordination with the Director of Dr. Samulski's non-profit organization on treatment of rare childhood diseases.
- Extensive Calendaring.
- Extreme organization of documents.
- Extensive policy review and editing.
- PowerPoint creation and review.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
Executive Assistant
Avista Pharma, Inc., Now Known As Cambrex, Inc.
06.2017 - 12.2019
- Supported CEO and CFO, extended support to Leadership Teams with project management and execution.
- Extensive detailed work on high level confidential projects prior to company's acquisition by Cambrex.
- Follow-up and support of all transition teams.
- Board of Directors meetings facilitation, minutes taken, documented, follow-up on action items.
- Conducted required research, documentation and reports for executive team, board members and stakeholders.
- Managed Board Member proxy responses for CEO, where he was member of several company's Board of Directors.
- Extensive coordination of calendaring of three company sites, Colorado, Massachusetts, and North Carolina with candidate interviews including travel, ground transport and hotel accommodations.
- Planning, scheduling, and managing bi-monthly "New Hire Orientations" for employees from all three company locations to be held on site at Durham location. Coordination of travel, meals, hotel accommodations and ground transportation.
- Providing each employee with upmost care and attention to detail.
- To be continued throughout their on- boarding experience.
- Planned organized and carried out a weekend of celebration for the company's year-end accomplishments, to include the leadership team awards dinner, accommodations and ending with an all company Casino Party at one of the most high-end hotels in the Triangle area while maintaining a strict budget.
- Arranged Extensive international travel to include ground transportation and hotel accommodations.
- Project coordination and support.
- Employees relations coordination.
- High level attention to detail in etiquette and food service.
- Provided support with Microsoft Office Suite.
- Dynamic PowerPoint presentations.
- Extensive expense reporting.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Organized and coordinated conferences and monthly meetings.
Executive Assistant
Merz North America, Inc
08.2012 - 06.2017
- Supported CFO, Director of Business Development and Treasurer, VP of Finance
Certification-
Notary
11.2018 - Current
- Maintains Notary Public, North Carolina
Sr. Executive Assistant/Project Manager Team Leader
Cardno/ENTRIX, Inc
01.2010 - 05.2012
- Provided on-site administrative support for BP oil spill clean-up project at BP command center in Houma, LA during and after oil spill event.
- Project Management: Played major role in initiating and implementing extensive water testing, gathering data on effects of spill on mammals and waterfowl, opening and maintaining remote off-site office.
- Initiated, implemented, and enforced company protocol and safety training, supporting 50-100 rapid deployment field teams.
- Coordinated housing and transportation along entire Gulf Coast for rapid deployment teams, providing supplies and technical support.
- Managed and oversaw all aspects of off-site office location; maintained all office and field supplies.
- Conducted employee training for administrative tasks, including timesheet and expense report coding.
- Collaborated with senior leadership to support new projects including Organizing all aspects of symposium for world-renowned environmental scientists, including first-class venue, airfare, accommodations, and meal planning while maintaining strict budget.
- Negotiated cost-effective contracts with hotels for extensive stays and high level of rotating occupants, organizing 200 people for two-week interval deployments.
- Maintained perfect accuracy in reconciling monthly expense reports for up to 70 field team members.
- Enhanced communication between executives and staff by acting as liaison and promptly addressing issues or concerns.
- Supported decision-making processes by conducting research, compiling data, and presenting findings in concise reports for executive review.
Executive Administrative Assistant
Poniard Pharmaceutical
12.2007 - 12.2009
- Effectively supported the Chief Medical Officer; 23 Clinical Department staff and the Senior Vice President ofClinical Development.
- Planned and managed all company board meetings, clinical advisory board meetings and scientific advisoryboard meetings, weekly catered lunches, and special events.
- Scheduled intricate international and domestic travel, including obtaining and maintaining travel documents forvarious countries.
- Helped prepare, proofed, and created PowerPoint presentations requiring extreme attention to detail for thecompany's Board of Director meetings and various international medical symposiums.
- Instrumental in recreating the criteria to be used in the development of expense report software to control costs,provide a more efficient expense reimbursement and to reduce reimbursement waiting time.
- Completed expense reports, translating foreign exchange.
- Created extensive worldwide travel schedules while remaining available 24/7.
Executive Assistant
MPM Capital, LLC
11.2006 - 12.2007
- Provided Executive Assistance to senior level Managing Director and three junior level Associate Directors,consistently adhering to internal procedures and best practices to minimize corporate costs.
- Prepared international and domestic travel itineraries, obtaining, and maintaining travel documents for multiplecountries.
- Scheduled and coordinated video/telecom conferencing along with all internal and remote meetings whilemaintaining constant awareness of time zone differences.
- Hosted Investor/Venture Capitalist meetings.
- Coordinated entire company's (San Francisco and Boston offices) managing directors and CEO's attendance toannual JP Morgan event for large meetings, scheduling multiple conference rooms and meals.
- Supervised executive and management calendars while allocating tasks to administrative support team forsmooth operational flow.
Executive Administrative Assistant
Weiss-Comm Partners
01.2006 - 11.2006
- Temporary assignment due to necessary travel back and forth to Texas to finalize relocation to Bay Area,maintaining skill level while seeking position that presented stability and long-term opportunities.
Senior EA/PA/Office Manager
Texas Investment and Trust Company
01.1997 - 11.2005
- Moved to San Francisco 11/2005.
- Successfully supported Chief Executive Officer by assuming responsibility and ownership of all day-to-day activities including office operations and maintenance of all policies and procedures.
- Oversaw support of all other C-Level executives, designing and leading weekly training sessions.
- Trained and supervised EA staff and managed on-site logistics, scheduling ever-changing calendars and preparing meticulous arrangements for multiple meetings, including Board of Directors' meetings.
- Arranged complex travel itineraries for personal and business travel.
- Maintained high-level contacts involving extremely confidential information, interacting daily with many top business leaders.
- Managed and facilitated investor Committee Meetings.
- Handled scheduling and managed timely and effective allocation of resources and calendars.
- Increased office organization by developing filing system and customer database protocols.
- Culled knowledge of federal and state-level mandates to assess compliance across areas of operation.
- Conducted yearly performance evaluations of office staff to monitor progress and productivity and recommend promotions, corrective or disciplinary actions.
Texas Real Estate License and Mortgage Loan Proc
Ebby Halliday Real Estate Inc./Hometeam Mortgage
1998 - 2005
- Maintained active license and pursued Real Estate career as second form of income.
- In addition, I processed loans for Real Estate company's Mortgage company; Hometeam Mortgage as third form of income.
- Advised sellers on ways to increase curb appeal and make homes more appealing to potential buyers.
- Developed and maintained list of available properties suited to different needs and budgets for both commercial and industrial use.
- Verified payment and loan paperwork for property sales by working closely with banks, buyers and sellers.
- Prepared homes for client arrivals during open house events and established signage and wayfinding aids.
- Interviewed clients and generated lists of potential properties meeting specific requirements from available listings.
- Educated clients by delivering explanations of short sales processes, mortgage loan processing and foreclosures.
- Confirmed compliance with federal and state laws to enforce regulations and monitor sales.
- Resolved client concerns related to home purchases to maintain high satisfaction ratings.
- Delivered strategic assistance to homeowners and homebuyers looking to buy or sell residential properties in Dallas, Ft. Worth metro area.
- Collaborated with mortgage companies to accurately determine loan and mortgage options for clients.
Education
Business Administration And Management
Skills
- Advanced Microsoft Office Suite; Google Chrome
- Concur - Administrator for Concur program Expense reporting and travel booking
- Slack, Skype, Jabber - Communication
- Liaison for high-level confidential meeting coordination
- Event/meeting/logistics/project management and initiation
- Extreme organizational skills
- Social media knowledge
- Professional business correspondence
- Business writing
- AR/AP
- Training & Development
- Multitasking
- Collaborator
- Reliable and trustworthy
- Scheduling and calendar management
- Senior leadership support
- Process Improvement
- Time Management
- Budget Management
- Forecasting
- Dependable and Responsible
- Team building
- Relationship Building
- Research
- Problem-Solving
- Analytical and Critical Thinking
Flexible, initiative-taker, maintains upstanding character and displayed integrity, professional and mature, meticulous, articulate and well-spoken, good sense of humor, cheerful outlook, schooled in proper etiquette
Timeline
EA and Ops Mgr. to the CEO; QA Doc Mgr. - Brii Biosciences, Inc.
08.2022 - Current
Executive Assistant - TransEnterix - Now Known As Asensus Surgical, Inc.
12.2020 - 11.2021
Executive Assistant - AskBio, Inc.
12.2019 - 04.2020
Certification- - Notary
11.2018 - Current
Executive Assistant - Avista Pharma, Inc., Now Known As Cambrex, Inc.
06.2017 - 12.2019
Executive Assistant - Merz North America, Inc
08.2012 - 06.2017
Sr. Executive Assistant/Project Manager Team Leader - Cardno/ENTRIX, Inc
01.2010 - 05.2012
Executive Administrative Assistant - Poniard Pharmaceutical
12.2007 - 12.2009
Executive Assistant - MPM Capital, LLC
11.2006 - 12.2007
Executive Administrative Assistant - Weiss-Comm Partners
01.2006 - 11.2006
Senior EA/PA/Office Manager - Texas Investment and Trust Company
01.1997 - 11.2005
Some College Texas Tech University - , Business Administration And Management
Texas Real Estate License and Mortgage Loan Proc - Ebby Halliday Real Estate Inc./Hometeam Mortgage
1998 - 2005
Additional Information
Transformed offices to represent the holidays.
Halloween
Thanksgiving
Christmas
Created events for company initiatives to motivate employees to join in positive competitions and activities, resulting in unexpected results. Designed a "no-cost" accounts receivable initiative, resulting in 8.4 million dollars in collections.