Cara Archambo
Lake Oswego,OR
Summary
Professional executive support specialist equipped for providing top-tier administrative assistance to senior leadership. Expertise in managing complex schedules, handling confidential information, and facilitating executive communications. Known for fostering team collaboration and consistently achieving high-impact results through adaptive and reliable support. I am dedicated to enhancing experiences for those I support and the teams around them.
Overview
16
16
years of professional experience
Work History
Executive Assistant to the VP of Footwear Design
Nike World Headquarters
08.2015 - Current
- Provide comprehensive executive support to Footwear Design VP managing dynamic calendar.
- Prepare agendas and recaps with action items.
- Schedule complex international and domestic travel.
- Prepare and submit detailed expense reports via concur.
- Proactively resolve conflicts on behalf of Vice President.
- Orchestrate high-impact design reviews, off-sites, workshops to foster collaboration and innovation across functional teams.
- Handle confidential and sensitive information with care, integrity and discretion.
- Facilitate communication between departments, for external partnership onsite meetings, streamlining operations and enhancing Nike experience.
- Boost team morale by fostering a positive work environment through effective conflict resolution and proactive problem-solving measures.
- Develop and maintain close partnership with cross functional teams to ensure consistency and alignment on dates and gates for enterprise design calendar.
- Critical enabler through company-wide shift in offense, supporting teams and leaders through complex change management with empathy and efficiency.
- Partner with space planning to acquire space and any specialized needs + continued maintenance to keep teams and seating up to date. Collaborated with space planning to coordinate an 1800 person move in our building over a 6 month period.
- Lead a group of 10 + admins in the design organization. Coordinate monthly team meetings to provide guidance and support on complex tasks ensuring efficient operations across the design organization. Along with quarterly outings to promote team building.
- Work with Talent and Acquisition on posting open admin roles in design, candidate selection and prescreening interviews.
- Onboard new admin team members with comprehensive onboarding materials, ensuring proper introductions to Nike support network and training on software tools.
Sr. Administrative Assistant Marketing & Biz Dev
Waggener Edstrom Worldwide
09.2012 - 06.2015
- Delivered executive level support to optimize administrative operations, manage calendar appointments, arrange travel, schedule meetings and conference calls, formulate reports and order necessary supplies.
- Maximize operational efficiencies and achieved corporate objectives through foresight, planning and management of daily activities for the marketing, event service, global alliance and lifestyle teams.
- Monitored and tracked marketing budget, purchase orders, SOW's, invoices and client billing to maximize corporate financial objectives.
- Process and input data into CRM to fuel continued business development and marketing efforts.
- Successfully managed agency's Word Press site by editing user capability, generating reports and directing inquiries to appropriate department managers.
- Collaborated with freelance creatives and the creative services team on internal projects, including the development of effective marketing materials and engaging pitch decks for Volvo, Hyundai and Chrysler.
- Leveraged organizational and strategic planning skills to coordinate special projects and events from inception to launch including vendor selection, invitation and travel logistics. Events included Waggener Edstrom's SXSW connected car pavilion which received extensive news coverage in PR week, PC Magazine, Beta News.
Office Manager | Administrative Assistant
Suite Staffing
05.2009 - 06.2011
- Demonstrated forward-thinking initiatives while overseeing, leading and managing all aspects of full-cycle recruitment efforts.
- Orchestrated effective team building efforts between recruiting and sales teams within office.
- Assisted clients with executing payroll and correct billing for 50+ temporary employees.
- Implemented cost-saving strategies by negotiating annual renewal of policies for liability and workers compensation with insurance companies.
- Fulfilled simultaneous responsibilities including collection follow-ups and maintenance of accurate office records for both recruiting and sales purposes.
Education
Bachelor of Arts - Sociology
University of Iowa
Iowa City, IATimeline
Executive Assistant to the VP of Footwear Design
Nike World Headquarters
08.2015 - Current
Sr. Administrative Assistant Marketing & Biz Dev
Waggener Edstrom Worldwide
09.2012 - 06.2015
Office Manager | Administrative Assistant
Suite Staffing
05.2009 - 06.2011
Bachelor of Arts - Sociology
University of Iowa
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