Summary
Overview
Work History
Education
Skills
Organizations And Campus Engagement
Co-Chair ACE Women's Network, Leading Women in Higher Ed
CCF Patient Registry Advisory Board
Timeline
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CARA C. SPOTO

CARA C. SPOTO

Tampa,Florida

Summary

Results-driven business professional prepared for leadership roles in dynamic environments. Extensive background in managing cross-functional teams and executing growth strategies. Renowned for team collaboration and adaptability in achieving business objectives. Proficient in strategic planning, financial oversight, and team leadership.

Overview

22
22
years of professional experience

Work History

Director of Business

The University of Tampa
05.2019 - Current
  • Direct and manage the Purchasing and Procurement operations of the University
  • Direct and manage the Physical Security operations of the University
  • Oversees the strategic planning and development of areas to include: Physical Security, Procurement, Auxiliary Services, and other functional areas
  • Manages and administers the surveillance camera operation of the University
  • Supplier contract management
  • Research, develop, create, and execute departmental policy and procedures
  • Oversees and manages the budget and expenses for all areas of Business Services
  • Lead projects related to the improvement of physical security on and around campus
  • Develop strategies to achieve organizational objectives as it relates to Physical Security, Auxiliary Services, and Procurement
  • Identify opportunities for improvement and efficiencies
  • Provides leadership and support to three critical campus departments
  • Oversees University auxiliary services to include vending, laundry service, and Spartan SOS Safety application
  • Provide staff training in the areas of Purchasing and Access Control
  • Ensures internal and external procurement processes are compliant with regulations and policy.

Spartan Card Coordinator

The University of Tampa
06.2013 - 05.2019
  • Provide direct supervision, training, and management to a staff of up to six student employees
  • Develop and execute business plans to streamline card production
  • Plan and manage the production of physical identification cards
  • Administer card access system software
  • Administer online photo submissions via SpartanWeb and email
  • Understand the technology components that are critical to the performance of the programs
  • Serve as liaison with vendors related to office equipment/repairs/usage problems
  • Purchase and supervise office supplies and inventories
  • Manage organizational purchasing system
  • Design and implement graphics on ID Cards
  • Monitor monthly chargebacks of card production
  • Execute integrations of Spartan Card Office and other University systems (including but not limited to: Workday, Simplicity, Slate, Cognos) are required
  • Create and maintain current information of the Spartan Card Office Manual of Policies and Procedures
  • Perform regular ongoing research required to stay informed of best practices and current trends
  • Oversee the monitoring of the office webpage information
  • Execute requests for advanced door scheduling.

Accounting Clerk II

The University of Tampa
08.2006 - 06.2013
  • Calculated and keyed the University’s payroll
  • Set up employee pay information including departmental funding codes, compensation, and tax status
  • Calculated and keyed annual raises
  • Set up employee benefits
  • Managed employee sick, personal, and vacation time
  • Ran departmental reports through Cognos
  • Processed and distributed W2s
  • Prepared and keyed check requisitions and purchase orders for weekly check AP check production
  • Maintained the University’s utility accounts
  • Maintained encumbrance reports
  • Contacted point for Bank of America on The University of Tampa’s corporate accounts
  • Maintained office supply inventory
  • Served as liaison with vendors related to office equipment/repairs/usage problems
  • Generated departmental deposits
  • Managed departments’ long-distance phone reimbursements
  • Prepared and keyed journal entries to the general ledger

Payroll Coordinator

Accord Human Resources The University of Tampa
04.2003 - 08.2006
  • Calculated weekly, bi-weekly, semi-monthly, and monthly payroll hours for up to 100 business accounts
  • Managed time entry of multiple statewide companies’ payrolls through the SLS payroll system
  • Set up new-hire information, employee garnishments (multi-state child supports, school loans, IRS levies), direct deposits, and benefits
  • Accrued for employee benefit time
  • Responded to unemployment claims
  • Generated various payroll and audit reports
  • Demonstrated confidentiality

Education

Bachelor of Arts - Liberal Studies, Interdisciplinary Studies

The University of Tampa
Tampa, FL

Skills

  • Microsoft Office Suite
  • Workday
  • CX/Cognos
  • ID Works
  • Continuum
  • SMS
  • Cbord
  • DNA Fusion
  • Procore
  • Salient/Complete View
  • Operations management
  • Managing multiple projects
  • Financial reporting
  • Ethics and integrity
  • Effective communication
  • Team development
  • Conflict resolution
  • Staff supervision
  • Project management
  • Negotiation
  • Databases
  • Database management
  • Driving continuous improvement
  • Process streamlining
  • Supply coordination
  • Training documents
  • Annual budget development
  • Identifying best practices
  • Managing multiple priorities
  • Training manuals and processes
  • Contracts
  • Teamwork and collaboration
  • Customer service
  • Problem-solving
  • Decision-making
  • Verbal and written communication

Organizations And Campus Engagement

  • National Association of Campus Card Users
  • National Association of Campus Auxiliary Services
  • Registration Task Force
  • Orientation Work Group
  • Workday Change Ambassador
  • Emergency Communications Group
  • Emergency Operations Taskforce
  • Campus Safety Night Ops
  • Campus Safety Committee
  • National Association of Educational Procurement
  • ACE Women’s Leadership Network Mentorship Committee
  • Parent Advisor for the Children’s Cardiomyopathy Foundation

Co-Chair ACE Women's Network, Leading Women in Higher Ed

Mentorship and Membership Group

· Identify women leaders,

· Develop their leadership abilities,

· Encourage the use of those abilities,

· Advance women's careers,

· Link them to other women and mentors, and

· Support women in mid- and executive-level positions throughout their career.

CCF Patient Registry Advisory Board

  • Advising on the development of study surveys and review aggregate registry data and the use of this registry
  • Ensuring proper evaluation of all research requests for use of the registry data
  • Reviewing any protocol or confidentiality deviations on a case-by-case basis and report such deviations to the IRB

Timeline

Director of Business

The University of Tampa
05.2019 - Current

Spartan Card Coordinator

The University of Tampa
06.2013 - 05.2019

Accounting Clerk II

The University of Tampa
08.2006 - 06.2013

Payroll Coordinator

Accord Human Resources The University of Tampa
04.2003 - 08.2006

Bachelor of Arts - Liberal Studies, Interdisciplinary Studies

The University of Tampa

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CARA C. SPOTO