Cara Mills

General Office Tasks:

• Greeting vendors and visitors.
• When needed helping our vendors or visitors with operating the Sine sign in system.
• Answering phone calls and transferring them to the appropriate personnel.
• Organizing and maintaining the office filling system.
• Keeping and cleaning out our files according to our corporate retention schedule.
• Event planning and coordinating for our location.

Human Resources:

• Scheduling interviews for any of open positions at our location.
• Completing the I-9 process for all new employees.
• Training any of the new Administrative Assistants that come on board the team.

Accounting:

• Creating NOPO`s for invoices, donations, and sponsorships.
• Communicating with our accounts payable department about past due invoices and vendor issues.
• Setting up new vendors or changing vendors information in the Vendor Data Management System.
• Processing any discard or miscellaneous checks our location receives into SAP, along with sending the checks to the lock box.
• Invoicing out our harvest cobs and silage loads.
• Creating invoices for our off-site storage bins and then sending them over to be processed with our accounts payable department.
• Submitting expense reports for employees clothing allowance purchases.
• Placing clothing allowance orders from our preferred vendors for our employees.

Payroll:

• Checking weekly that employees have entered their time worked correctly into the ADP system.
• Creating timecards for our temporary workers when needed and sending them onto the temporary worker agencies for processing.

Quality and Safety:

• Responsible for sending out local and corporate SOP trainings.
• Being involved in our quality audits.
• Updating our vendors Certificate of Insurance onto our “R-Drive.”
• Helping with the GEST quarterly reports and Exposure Hours monthly reports.

Data Entry:

• Entering our discard loads into our SAP system.
• Scaling in/out our shell corn trucks and making sure the driver has the proper paperwork.

Field:

• Making Grower Sales/Offers and answering or directing the growers to the appropriate personnel when they call into the office.
• Helping with invoicing for field contractors in our SeedPro system.
• Responsible for completing field binders for the field team.
• Helping with our grower contracts.
• Saving documents into our grower’s repository.

Harvest:

• Operating the scale for green corn, silage and cob trucks.
• Communicating with our silage carriers on the number of loads they have hauled out.
• Making the green corn truck binders with area maps for directions.

• Answering phones and transferring them to the appropriate personnel.
• Helping vendors with any questions they may have about their account with the company.
• Pulling invoices weekly that are on the scheduled payment run.
• Processing the weekly vendor invoices.
• Creating requisitions in our SAP system for vendors to be paid.
• Completing and processing company employee expense reports.
• Opening and assigning new vendor accounts.
• Maintaining an up-to-date system for any upcoming audits.

• Developed strong relationships with local businesses to create referral opportunities and drive additional prospects to properties.
• Increased lease renewals through effective communication and fostering positive relationships with tenants.
• Scheduling tours and showing potential tenants the units and property.
• Preparing lease documents and going through the lease signing process with tenants.
• Taking security deposits and rent for tenants and applying them to their accounts.
• Working with the leasing manager on our goals for our facility and maintaining our high occupancy rate.
• Ensuring proper maintenance of the property, by submitting maintenance requests from tenants.
• Handling tenant complaints and disputes.
• Planning resident community events for our student housing.
• Developed strong relationships with local businesses to create referral opportunities and drive additional prospects to properties.
• Increased lease renewals through effective communication and fostering positive relationships with tenants.

• Maintained a safe work area.
• In charge of the warehouse filling system.
• Tracking and updating warehouse inventory.
• Made sure that all picking slips had the correct information for picking an item on them.
• Printed picking slips daily for orders according to the pickup date with carriers.
• Ran weekly reports to make sure that orders were pickup by the scheduled carriers.

• Lead the store sales associates when store manager was gone.
• Trained new employees and delegated daily tasks and responsibilities.
• Completed store opening and closing procedures.
• Took deposits for the store to the local bank.
• Ensured that the store operations ran smoothly.
• Effectively communicating information both to and from store management and sales associates.
• Responded to and resolved customer questions and concerns.
• Focused on excellent customer service and the safety of our store.

• Greeting customers when coming and going from the store.
• Maintained a clean and organized store environment to enhance customer experience.
• Running the front cash register and handling any refunds or exchanges.
• Conducted daily store opening/closing procedures, ensuring proper security measures were followed for a safe store environment.
• Stocking shelves and checking inventory.