Cara White
Salt Lake City
Summary
Seeking an Executive Assistant position where my excellent communication skills and commitment to confidentiality and professionalism can contribute to the success of the team.
Experienced with managing executive schedules, travel arrangements, and meeting coordination. Utilizes strong interpersonal skills to facilitate communication and collaboration among team members. Knowledge of office management software and administrative protocols.
Overview
16
16
years of professional experience
Work History
Corporate Concierge
Kirkland & Ellis
01.2023 - Current
- Provided exceptional customer service to corporate clients and visitors.
- Managed reservations, travel arrangements, and event planning.
- Coordinated with various departments to ensure seamless operations.
- Maintained accurate records and managed confidential information.
- Developed strong relationships with vendors and suppliers to negotiate favorable terms for client services.
- Improved response time to client requests by implementing standardized procedures in task delegation among the concierge team.
- Maintained accurate records of client interactions using CRM software tools for improved follow-up processes over time.
- Spearheaded event planning initiatives, ensuring seamless execution of corporate events, meetings, and conferences.
Executive Assistant
Simple Media, LLC
01.2015 - 01.2023
- Welcomed clients, talent, creative staff, and executives, serving as the primary contact for events.
- Cultivated client relationships, uphold exceptional service, and foster repeat business.
- Oversaw multiple projects, prioritize objectives, and adapt to changing deadlines.
- Trained and supervised clerical staff, ensuring adherence to policies and procedures.
- Managed executives' calendars, anticipate needs, and plan accordingly.
- Coordinated conferences, teleconferences, travel, and itineraries.
- Oversaw vendor management, planned companywide events, and collaborated on projects with various departments.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Executive Assistant
MediaOne Advertising
01.2010 - 01.2015
- Received, verified, and entered all incoming orders into sales and traffic systems to ensure accurate rates, sizing, co-op guidelines, and artwork materials, reducing the need for last-minute changes.
- Developed and proposed innovative ideas and strategies for Account Executives to enhance revenue generation from clients.
- Supported the creation and maintenance of client relations by collaborating closely with Account Executives and the VP of Advertising.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Screened calls and emails and responded accordingly to support executive correspondence.
Education
High School Diploma -
Granite High
Salt Lake CitySkills
- Strong work ethic
- Typing speed of 60 words per minute
- Leadership experience
- Event planning expertise
- Excellent time management skills
- Proficient client relationship management
- Knowledge of accounts payable and receivable
- Customer service and administrative experience
- Meticulous and able to work well under pressure
- Effective multitasking
- Event planning proficiency
- Office administration
- Meeting scheduling
- Calendar management
- Vendor relationship management
Timeline
Corporate Concierge
Kirkland & Ellis
01.2023 - Current
Executive Assistant
Simple Media, LLC
01.2015 - 01.2023
Executive Assistant
MediaOne Advertising
01.2010 - 01.2015
High School Diploma -
Granite High
Professional Summary
Executive secretary with an elevated level of organization and diligence, possessing experience in corporate concierge services, executive assistance, and office coordination. Demonstrated ability to efficiently manage multiple tasks, support senior executives, and ensure smooth office operations. Excellent communication and people skills, coupled with a strong commitment to confidentiality and professionalism.
Similar Profiles
Erich DeickeErich Deicke
Senior Product Manager at Kirkland & EllisSenior Product Manager at Kirkland & Ellis
Georgia BrucatoGeorgia Brucato
Operations Intern at Kirkland & Ellis LLPOperations Intern at Kirkland & Ellis LLP
Marie LytleMarie Lytle
Sr. Coordinator, Legal Education and Development at Kirkland & EllisSr. Coordinator, Legal Education and Development at Kirkland & Ellis
Issac MontoyaIssac Montoya
Kaysville Utah at centerline developmentKaysville Utah at centerline development
Jayden DueJayden Due
Office Administrative Assistant at On Track Mortgage SolutionsOffice Administrative Assistant at On Track Mortgage Solutions