Summary
Work History
Skills
Education
Work Availability
Languages
Interests
Timeline
Receptionist
Carla Gross

Carla Gross

Project Manager
Mountain View,CA

Summary

Highly experienced professional with over 25 years of expertise in diverse roles, including project management, executive support, finance, event coordination, and facilities compliance. Proven ability to handle sensitive information and collaborate effectively with individuals across all organizational levels. Thrives in fast-paced environments, recognized for proactive problem-solving, meticulous attention to detail, and exceptional communication skills.

Work History

Building Compliance Project Manager

Apple, Inc
Cupertino, CA
2022 - Current
  • Establish and lead the Facilities Compliance team, overseeing compliance and inspections for 200 buildings in Santa Clara Valley.
  • Manage all backflow inspections, testing, and repairs while collaborating with multiple local water agencies to ensure compliance.
  • Serve as the service manager for all Santa Clara Valley elevators, responsible for maintenance, service issues, state inspections, and preliminary repairs.
  • Maintain Area of Refuge Emergency Phone lines and Fall Protection data to ensure safety standards are met.
  • Developed and maintain comprehensive compliance audit documentation, policies, payments, and data for all Apple Buildings.
  • Act as a liaison between regulatory bodies and internal departments to facilitate regulatory matters efficiently.

Special Projects Manager, Facilities Operations &

Apple, Inc
Cupertino, CA
2018 - 2022
  • Acted as Chief of Staff for Sr. Manager of Facilities Operations across all of Apple.
  • Analyzed internal processes, proposing, and implementing procedural enhancements.
  • Led team meetings and represented management at meetings to serve as a liaison for our team.
  • Created training modules and documentation to train staff.
    Briefed senior management and staff on critical initiatives.
  • Collaborated with management and departmental leaders to define organizational objectives.
  • Reviewed all written materials for projects and checked for grammar errors.
  • Spearheaded large-scale events coordination, including Apple's MLK Day of Service and RE&D Summer and Holiday Parties.
  • Facilitated space planning, team relocations, and conference equipment moves.

Construction Project Manager

Apple, Inc
Cupertino, CA
2012 - 2018
  • Directed construction and design projects across the SCV Campus.
  • Ensured all projects were delivered on time, within scope and within budget.
  • Successfully executed elevator modernizations, landscape projects, and office reconfigurations.
  • Efficiently planned, organized, and managed crews and subcontractors, ensuring project progression.
  • Cultivated strong relationships with General Contractors and subcontractors, aligning priorities and goals.
  • Attained exceptional customer satisfaction by swiftly resolving issues.
  • Maintained a safety-first environment, achieving zero accidents or lost workdays.
  • Ensured compliance with safety and OSHA regulations.
  • Eliminated project delays by monitoring work-in-progress for compliance and quality control.
  • Aligned timelines with vendors and contractors to synchronize project phases.

Executive Assistant to Senior Director of Real Est

Apple, Inc
Cupertino, CA
2011 - 2012
  • Safeguarded company confidentiality and business operations by maintaining discretion with sensitive information.
  • Coordinated meeting and event logistics for senior management, managing international time zone challenges.
  • Skillfully addressed high-priority issues with professional administrative discretion.
  • Collaborated frequently with project management, HR, and finance on special projects and events.
  • Reviewed incoming reports, applications, and memos, prioritizing tasks.
  • Facilitated early Apple Park meetings with architects, the Design Team, and Executives.

Executive Assistant to President

Robertson Piper Software Group
Los Altos, CA
2009 - 2011
  • Worked independently as this role was bi-coastal and remote.
  • Executed special objectives and projects for the executive team and board members.
  • Engaged and collaborated with business partners to gain cross-functional support.

Executive Assistant to SVP, Sales

Google
Mountain View, CA
2002 - 2004
  • Supported Senior Vice President Global Sales, VP of Enterprise & Director of Syndication.
  • Managed highly sensitive and high-priority issues with discretion and diplomacy.

Legal Document Specialist

Wilson Sonsini Goodrich & Rosati
Palo Alto, CA
2001 - 2002
  • Adapted and learned new processes and legal programs for document processing.
  • Processed closing documents and transactional documents for legal review.

Stock Administrator

Excite, Inc.
Redwood City, CA
1996 - 2000
  • Established and managed the Stock Administration Department for 500+ employees.
  • Collaborated closely with the legal department to ensure timely SEC filings and adherence to trading windows, emphasizing compliance and regulatory adherence.
  • Managed physical and digital files, monitored spreadsheets, and updated reports.
  • Provided leadership, guidance, and mentoring to new hires.

Skills

Project Management

Data Analysis

Budget Planning and Forecasting

Compliance Specialist

Database Management

Event Coordination

C-Level Collaboration

Process Optimization

Multitasking

Tech Savviness

Strategic Planning

Team Development

Decision Making

Organizational Proficiency

Education

Master of Arts - Art History

San Jose State University
San Jose, CA

Bachelor of Arts - History & Art History

San Jose State University
San Jose, CA

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Languages

Spanish (proficient)

Italian (working)

French (rusty)

Interests

  • Auction Chair for several high school and grammar school auctions, coordinating all fundraising efforts.
  • Served as an assistant at Bonhams (formerly Butterfields Auction House in San Francisco) for weekly and specialty auctions.
  • Gardening, reading, cocktail mixology, photography, and British Royalty.

Timeline

Building Compliance Project Manager

Apple, Inc
2022 - Current

Special Projects Manager, Facilities Operations &

Apple, Inc
2018 - 2022

Construction Project Manager

Apple, Inc
2012 - 2018

Executive Assistant to Senior Director of Real Est

Apple, Inc
2011 - 2012

Executive Assistant to President

Robertson Piper Software Group
2009 - 2011

Executive Assistant to SVP, Sales

Google
2002 - 2004

Legal Document Specialist

Wilson Sonsini Goodrich & Rosati
2001 - 2002

Stock Administrator

Excite, Inc.
1996 - 2000

Master of Arts - Art History

San Jose State University

Bachelor of Arts - History & Art History

San Jose State University

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Carla GrossProject Manager