Carla Kentner

• Updated database with new information, including policies, client records and financial documents.
• Attend monthly meetings and take minutes.
• Prepare payable vouchers and have the commissioner’s approve and sign at the monthly meetings.
• Send approved and signed payable voucher to the Grant County Treasurers office.
• Print and send checks out to the appropriate vendors.
• Enter payroll and submit payroll taxes.
• Reconcile bank account.
• Prepare and submit the Annual Report to the Washington State Auditors office.
• Type up correspondence and make phone calls as requested by the commissioners,
• File paperwork and check mail.
• Entries and payroll is used with Quickbooks and Excel. Perform all work duties and activities in accordance with district policies and procedures.

• Provided clerical support to 1 company employee and 4 board members by copying, faxing and filing documents.
• Attend monthly meeting and take minutes.
• Prepare payable voucher and have the commissioner’s approve and sign at the monthly meetings.
• Send approved and signed payable voucher to the Grant County Treasurers office.
• Prepare and submit the Annual Report to the Washington State Auditors.
• Prepare and send 1099 forms to the IRS.
• Send checks out to the appropriate vendors.
• Bill different agencies for Fire Protection Services.
• Type up correspondence.
• Make phone calls as requested by the commissioners.
• Perform all work duties and activities in accordance with district policies and procedures.

• Ensured accurate and timely delivery of supplies with thorough tracking and communication methods.
• Maintained detailed records of all transactions, ensuring compliance with regulatory requirements.
• Purchased supplies and parts for the dam.
• Collaborated closely with other departments to ensure timely delivery of materials required for critical projects or initiatives.
• Enhanced warehouse organization for easier access to materials and faster order fulfillment times.
• Performed timekeeping for property and warehouse department

• Coordinated event logistics, including venue selection, catering arrangements, and attendee registration processes.
• Assisted with planning and coordinating day-to-day and special program activities.
• Provided administrative support to department leadership, streamlining daily operations through efficient task prioritization and delegation skills.
• Demonstrated strong multitasking abilities by managing competing priorities effectively, ensuring that essential tasks were completed accurately and on schedule
• Managed both digital and physical filing systems and retrieved documents as required.
• Established rapport with clients through exceptional customer service practices, fostering ongoing relationships built on trust and respect.
• Prepared clearly written and formatted documents and reports.
• Streamlined administrative processes, significantly reducing paperwork turnaround time.
• Prepare confidential and sensitive correspondence and documents to final format.
• Developed teamwork with supervisor and coworkers on maintenance of the staffing Organizational chart

• Reached out to vendors and customers to verify information and follow up on client issues.
• Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
• Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
• Assessed data and information to verify entry, calculation and billing code accuracy.
• Prepared month-end closing entries for detailed reporting and recordkeeping.
• Generated and submitted invoices based upon established accounts receivable schedules and terms.
• Managed invoices for over 50 new materials and parts over 30 days.
• Prepared and mailed invoices to customers, processed payments and documented account updates.
• Reorganized accounts payable processes, decreasing supplier payment delays from 10 to 7 days.
• Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
• Entered figures using 10-key calculator to compute data quickly.
• Oversaw bookkeeping and accounting systems and entered data into systems accurately.
• Reviewed account documentation for over 50 accounts, rectified issues and contacted vendors about account changes.
• Streamlined productivity by decreasing time-wasting tasks and helping supervisors.
• In charge and responsible for receiving, processing, verifying, and reconciling invoices for 50+ vendors for Jess Ford of Grand Coulee and 50+ for the other dealership Jess Auto in Omak, WA using CDK computer program.
• Pay monthly bills on the 10th of each month and pay other bills that are received in the daily mail or emails.
• Talk to vendors via phone or email when need to request a copy of an invoice or other issues as needed.
• File statements and copy of checks with back up.
• Use Excel Spreadsheet to keep track of vendors being paid, including vendor name, account applied to and month.
• Generate and send out invoices with statements monthly, follow up on accounts owing, monitor customer accounts for details for non-payments, delayed payments and other irregularities.
• Fax/email invoices to multiple dealerships.
• Received in credit cards, checks or cash payments and apply to the appropriate accounts.
• Count till every morning and balance with the daily spreadsheet.
• Prepare Daily spreadsheet, count till and reconcile bank deposit with spreadsheet, take bank deposit to the bank.
• Keep track of employee’s timecards and vacation.
• Applied Dealer and Vincent payments.
• Pay off vehicles on the Ford site.
• Reconcile bank account.
• Answer the 4-line phone system.
• Use scanner to scan in service RO’s, parts invoice, payable invoices and statements.

• Checked amount details and fraud markers for transaction papers such as checks and money orders.
• Upheld strict financial controls by keeping funds secure and accurately transferring monies.
• Observed all procedures regarding financial and customer information to prevent possible breaches and data misuse.
• Exchanged money for checks upon verifying that the account has sufficient funds, numerical and written information match signatures are correct.
• Prepared cashier checks and money orders
• Balanced cashiers drawer’s currency, checks and coins.
• Counted the vault and open night drop safe with other employees.
• Responsible for monthly audits on different procedures.
• Customer service consisted of greeting customers, helping customer with banking needs, and answering the phone.

• Used classification manuals to gain additional knowledge of disease and diagnoses processes.
• Identified new methods to optimize medical records management.
• Managed system conversion and maintained minimal downtime during updates.
• Kept accurate log of all requests for medical information and records.
• Researched and compiled statistical data to support cost control and care improvement initiatives.
• I used the ten keypad to code diseases, procedures, diagnosis, treatments and therapies utilizing CPT and ICD-9 CM rules and regulations using 3M coder and Meditech computer program for the clinic and hospital.
• Assisted in resolving problems pertaining to documentation.
• Reviewed and proofread medical records for completeness and accuracy while gathering data for abstracting using Centricity computer system.
• Conducted internal audit of medical records which include nurse documentation, provider documentation and correlating charges.
• Correlated with providers, nursing, administration and other hospital staff by Microsoft Outlook Express, phone or in person.
• Entered charges for Clinic, ER’s and Radiology visits using Meditech computer program.
• Collected, organized and collated detail.
• Created, edited, printed and retrieved electronic files.
• Pulled, copied and distributed medical record information in accordance with hospital policy, HIPPA regulations and current privacy laws for requesting clinic, hospital, providers, nursing staff or other medical departments in a timely manner or in emergency situations.
• Scanned various documents into Docuware.
• Made copies , maintained files, faxed documents, answered three-line phone system and assisted HIM guest.

Assistant Buyer

• Prepared purchase orders on the computer and made purchases.
• Faxed and called in purchase orders.
• Upkeep and organization of supply storage locations on daily basis.
• Answered phone calls from all the different departments requesting more hospital, clinic or office supplies which I delivered.
• Stocked emergency room twice a week.
• Accepted and sent UPS and Fed Ex packages.
• Helped Accounts Payable in completing bank deposit, entering invoices, update account information and other clerical help that was needed.