Carla Riley
Alvin,Texas
Summary
Experienced and motivated Purchasing Specialist of IT Software subscriptions, maritime vessel’s spare parts, industrial assistance services, welding supplies & consumables for welding and fabrication repairs on vessels. Experienced Administrative Coordinator with a demonstrated history of working in the IT Software, manufacturing, chemical & industrial engineering industry. Experienced in Invoice Processing, Accounts Payable & Receivable, Strong purchasing, customer service and administrative professional with an education Certificate focused in Aviation/Airway Management and Operations from International Aviation & Travel Academy.
Overview
18
18
years of professional experience
Work History
Senior Purchasing Agent
Patriot Contract Services
Houston, Texas
10.2023 - Current
- Purchasing Military ship(vessel) parts, supplies, and industrial services to meet ships requirements while adhering to government purchasing processes
- Process RFQ’s and PO’s after receiving Requisitions from crew
- Managing daily operations according to the company’s Safety and Quality Management System
- Managing relationships with Port Engineers, reviewing and processing purchase requisitions with crew based on purchasing policies and procedures
- Ensuring that appropriate purchase requests are handled efficiently, in accordance with budget and inventory control, with approval of the Contracts and Program Managers
- Ensuring that purchase orders are cost efficient and made with approved suppliers and that negotiated supply contracts are used
- Prepare monthly accruals for accounting, match invoices for accounting and help accounting with any invoice issues.
- Maintained accurate records of all purchase orders, invoices, bids, quotes, and other related documents.
- Identified process improvements that could reduce costs or improve efficiency within the organization.
- Assisted in the preparation of annual budget forecasts pertaining to purchasing activities.
- Reviewed purchase orders for accuracy and compliance with company policies.
- Updated and maintained purchasing records and reports.
Sr. Purchasing Coordinator
Ivanti
Remote
04.2022 - 10.2023
- Collaborate with department stakeholders to create purchase requisitions for Software Subscriptions and renewals in SAP Fiori, with provided General Ledger #, track the status of purchase requisitions, interacting with vendors, assist Contracts team by requesting documentation such as contract agreements with terms and conditions., requesting quotes and SOW’s from vendors, work with Legal team to ensure vendor contracts are approved, submitting vendor onboarding tickets electronically, assisting in accounts payable and Finance with monthly accruals, posting goods receipts from vendor invoices, credit card expense reporting, software license tracking for renewals, submit entries in Workday, assisting ad hoc projects, as well as other data entry tasks.
- Maintained accurate records of all purchases, invoices, and payments.
- Assisted in developing and monitoring purchasing policies and procedures.
- Processed purchase orders, verified accuracy, tracked deliveries, and resolved discrepancies.
- Conducted regular meetings with department heads regarding purchasing needs.
- Developed relationships with new vendors to expand product selection.
- Prepared purchase orders and sent to distributors and suppliers.
- Coordinated with legal department to ensure contracts were in compliance with laws and regulations.
Purchasing/Office Administrator
Keith Industries
Houston, TX
02.2021 - 04.2022
- Purchasing of Industrial coating supplies, such as paint and primers, consumables, and sand for sand blasting
- Vendor relationships by submitting request for quotes and awarding best bid to fulfill projects
- Assisting in customer service by entering customer PO’s and creating BOL’s into QuickBase system
- Filing of MTR’s for serviced material
- Assisting in accounts payable, entering invoices into QuickBooks system accompanied with 3 way matching to the invoices
- Assisting in Quality Control, typing QA documents for customers.
- Worked with cross-functional teams to achieve goals.
- Managed time effectively to ensure tasks were completed on schedule and deadlines were met.
- Prioritized and organized tasks to efficiently accomplish service goals.
Purchasing/Accounting Representative
Allchem- Burnett Specialists
05.2019 - 11.2019
- Purchasing raw chemicals, when given purchasing requisitions submitted by approved staff members, submitting “Request for Quotes” to approved suppliers and outsourcing to other suppliers for the most cost efficient methods for the betterment of the company
- Awarding bids
- Set up new suppliers in the system
- Updating vendor files
- Assisted in accounts payable & receivable, by entering invoices in the system, receiving PO’s in the system and 3 -way matching with COA’s and delivery receipts.
- Ensured timely payment of vendor invoices to maintain positive relationships with vendors.
- Assisted in the preparation of monthly, quarterly and annual financial statements.
- Coded invoices to maintain organized and accurate records.
- Matched orders with invoices and recorded required information.
Buyer
Chart Industries
Pasadena, TX
05.2017 - 05.2019
- Procurement processing purchase orders & receiving in JD E1 for Project Managers
- Buying welding supplies, valves, welding rods, tungsten, grinding wheels & welding consumables and logistics coordination
- Track and receive shipments of purchase orders
- Submitted RFQ to various suppliers to get the best prices, supplier relations & following up on all orders
- Submitting of the expense reports and verification of receipts, entering corporate credit card receipts in Chrome River and SAP Concur systems
- P-Card to purchase inventory and pay invoices
- Document control in SharePoint 2013 & document control in M-Files system for QA/QC department
- Entering timesheets and hours in Kronos system for employees
- Assisting in human resource department with onboarding and setting up applicant for DISA appointments via DISA online portal.
- Participated in negotiations with vendors concerning prices, delivery schedules, warranties and other contractual issues.
- Resolved any discrepancies between purchase orders and actual receipts of goods or services.
Administrative Coordinator
Express PROS -Univar USA(Temp Assignment)
Houston, TX
04.2006 - 01.2011
- Printed hazardous and non-hazardous shipping manifests & labels for chemical waste pick-ups, intermediate QuickBooks knowledge & certificate of training, shipped out small packages via Fed Ex, separated load sheets, filing, computer data input into AS400, Microsoft Word,0 Office & Excel faxed, scanned documents, put together company brochures, ordered office supplies, assisted coordinators with preparing outbound pick-ups and general office duties.
- Organized and maintained filing systems for sensitive documents.
- Provided assistance during special projects or events as needed.
- Provided administrative support to various departments within the organization.
- Handled sensitive information with discretion, maintaining confidentiality and compliance with relevant laws and policies.
Education
Certification - International Aviation & Travel Academy
11.1989
Diploma - Wall High School
06.1989
Skills
- SAP Fiori
- SAP Concur
- Dynamics
- JD Edwards
- QuickBooks
- Microsoft Outlook
- Workday
- AS400
- Invoice Processing
- Accounts Payable & Receivable
- Purchasing
- Customer Service
- Administrative Coordination
- Aviation/Airway Management and Operations
- Software Subscriptions
- Renewals
- General Ledger
- Vendor Management
- Contract Agreements
- Request for Quotes (RFQ)
- Statement of Work (SOW)
- Finance
- Monthly Accruals
- Goods Receipts
- Credit Card Expense Reporting
- Software License Tracking
- Data Entry
- Industrial Coating Supplies
- Quality Control
- Raw Chemicals
- Supplier Management
- Buyer
- Procurement
- Welding Supplies
- Document Control
- Timesheets
- Human Resources
- Onboarding
- DISA Appointments
- Raw Material Ordering
- Intuit QuickBooks
- Receptionist
- Work Orders
- Packing Slips
- Rental Tickets
- Employee Files
- Time Cards
- Logistics
- Shipping Manifests
- Hazardous Waste
- Non-Hazardous Waste
- Microsoft Word
- Microsoft Office
- Microsoft Excel
- Filing
Activities
- Church
- Computers
- NFL Football (Houston Texans)
- Volunteering in general
Timeline
Senior Purchasing Agent
Patriot Contract Services
10.2023 - Current
Sr. Purchasing Coordinator
Ivanti
04.2022 - 10.2023
Purchasing/Office Administrator
Keith Industries
02.2021 - 04.2022
Purchasing/Accounting Representative
Allchem- Burnett Specialists
05.2019 - 11.2019
Buyer
Chart Industries
05.2017 - 05.2019
Administrative Coordinator
Express PROS -Univar USA(Temp Assignment)
04.2006 - 01.2011
Certification - International Aviation & Travel Academy
Diploma - Wall High School
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