Carla Otero

• Manage and lead Tour Settlement Analysts team
• Primary Liaison between Accounting and Entertainment Business Unit
• Prepare financial settlements and support settlement team during peak seasons
• Review financial settlement reports and reconciliation entries
• Develop and monitor budgets, forecasts, and financial models to guide business planning.
• Analyze financial performance and variances, providing recommendations to optimize profitability.
• Collaborate with cross-functional teams to align financial strategies with overall business goals.
• Support the F&A team in month end close reconciling accounts with revenue, expenses and costs that pertain to the Entertainment Business Unit
• Review P&Ls for all events prior to finalizing month close to ensure financial statements are accurate
• Review Financial Forecasting and Actuals Monthly with Entertainment Business Unit Leadership Team
• Collaborate with Stakeholders to identify opportunities for process improvements and cost efficiencies
• Oversaw the preparation and review of aging reports for AP/AR, payment forecast, collection forecasts, and providing actionable insights to senior management for strategic planning.
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• Prepared financial settlements for tours, shows and events
• Ensured all revenue, costs and expenses are properly allocated on settlement and ERP system
• Reconciled settlement with ERP system to assure the P&Ls align
• Implemented processes and procedures for expenses to assure expenses are recorded accurately
• Created appropriate internal controls to create accurate tracking of expenses and revenue
• Collaborated with all teams companywide to drive revenue protection and cost efficiency.
• Close collaboration with accounting team to ensure timely and accurate accounting registry was followed for related revenues, costs, expenses and assets.
• Create accruals for month close and maintain proper reconciliation of all accrual accounts related to shows.
• Supported Tour Manager in negotiation of services costs.
• Reviewed Artist and Venue contracts
• Contributed to the development of new policies and procedures that led to more efficient settlement practices.
• Reduced processing errors for increased accuracy and client satisfaction.

• Manage accounts payable balance and payment selection on timely basis
• Review and verify accuracy of journal entries and accounting classifications assigned to various records
• Completed journal entries, reconciliations and account analysis to prepare quarterly financial documents

and general account management

• Managed daily financial functions in collaboration with accounting and payroll personnel Prepared balance sheets, cash flow reports and income statements
• Reduced waste and boosted productivity by restructuring finance and accounting departments
• Completed journal entries, reconciliations, and account analysis to prepare quarterly financial documents and general account management.
• Prepared balance sheets, cash flow reports and income statements.

• Produced month-end closing reports, streamlined productivity, and reorganized accounts payable processes.
• Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
• Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
• Reduced invoice processing time with accurate data entry and timely vendor communication.
• Reached out to vendors and customers to verify information and follow up on client issues.
• Produced month-end closing reports and provided actionable suggestions on remittance for quick resolution
• Reached out to vendors and customers to verify information and follow up on client issues
• Streamlined productivity by decreasing time-wasting tasks and helping supervisors
• Oversaw bookkeeping and accounting systems and entered data into systems accurately Entered figures using 10-key calculator to compute data quickly
• Used advanced software skills to produce high-quality documents, reports and presentations
• Reorganized accounts payable processes, decreasing supplier payment delays from 60 to 30 days

• Applied proper codes to invoices, files and receipts to keep records organized and easily searchable
• Investigated daily variances and corrected errors to resolve discrepancies
• Reviewed vendor invoices for appropriate documentation and validity prior to payment
• Maintained payable shared email inbox and digitized invoices for processing
• Matched purchase orders with invoices and recorded necessary information
• Supported management by processing invoices and documents with consistent on-time delivery
• Reviewed account documentation for over 60 accounts, rectified issues and contacted vendors about account changes