Carlamae Cuneta
San Francisco,CA
Summary
Accomplished Executive Assistant with 15 years of experience providing exceptional support to senior executives. Skilled in managing intricate schedules, orchestrating high-level meetings, and streamlining communication across departments. Dedicated to upholding a professional and proactive approach in fast-paced, dynamic settings, ensuring seamless operations and executive efficiency.
Overview
17
17
years of professional experience
Work History
Senior Executive Assistant
LendingClub
01.2024 - 08.2024
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for 3 executives.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Developed strong relationships with internal departments to facilitate cross-functional collaboration on key initiatives driven by senior leaders.
- Maintained professionalism while handling sensitive information by adhering to strict confidentiality protocols at all times.
Executive Assistant
Chan Zuckerberg Initiative
09.2019 - 08.2023
- Efficiently orchestrated and oversaw the executive team's intricate scheduling of appointments, meetings, and travel arrangements.
- Revised and maintained master calendar to coordinate meetings across multiple time zones.
- Safeguarded confidential records and documentation about executive operations.
- Collaborated across functions to promote the smooth operation of daily activities. Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Analyzed data related to projects to identify areas for improvement or optimization opportunities.
- Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
- Made travel arrangements to provide executives with seamless travel policy-approved business trips.
- Created comprehensive plans for events involving 20 to 200 employees, guaranteeing the successful implementation of each occasion.
- Negotiated terms and conditions with vendors while navigating and staying within the limitations of a complex internal contracts system.
- Oversaw the new hire onboarding procedure, ensuring the accurate and prompt completion of all required documentation.
Senior Executive Assistant
Proterra
01.2019 - 07.2019
- Offered comprehensive support to the CEO and CFO, delivering administrative assistance to the executive team by handling calendar management, meeting scheduling, document preparation, and record-keeping.
- Managed travel itineraries and logistics for accommodations for over 10 employees.
- Cultivated and sustained connections with hiring managers to guarantee the fulfillment of recruitment requirements.
- Effectively managed multiple concurrent projects while meeting deadlines without compromising quality standards.
- Managed vendor agreements, engaged in fee negotiations, and ensured adherence to regulatory compliance.
Executive Assistant
Pacic Gas & Electric
03.2007 - 01.2017
- Managed and prioritized complex calendars of two Senior Directors, arranging recurring and ad-hoc meetings and conference calls. Scheduled conference rooms, set up audiovisual or online meeting tools, and coordinated event logistics.
- Coordinated all-hands meetings and team-building events. Ensuring that all events remained within budget through diligent price research and negotiation.
- Handled logistics, including travel and hotel arrangements for over 300 employees.
- Drafted, proofread, edited, and formatted written correspondence, agendas, and documents for signature. Assisted with phone-related tasks, including screening calls and oral communications, while maintaining a high level of professionalism and communication on behalf of Senior Directors
- Managed various HR-related administrative duties, such as time reporting, pay planning, performance improvement plans, performance management, organizational change requests, pay change requests, and rewards and recognition forms.
- Served as a champion for team building and employee engagement, achieving the highest participation within the company for donations during the PG&E campaign for community events. Operated effectively under high-pressure conditions during the California wildfires, assisting those impacted by the disaster.
Education
Associate of Arts - Business Administration
College of San Mateo
San Mateo, CA06.2025
Skills
- Executive support expertise
- Efficient travel arrangements
- Calendar management proficiency
- Expense reporting
- Strategic planning
- Event planning expertise
- Strong organizational abilities
- Proactive decision making
- Confidentiality and discretion
- Meticulous attention to detail
Timeline
Senior Executive Assistant
LendingClub
01.2024 - 08.2024
Executive Assistant
Chan Zuckerberg Initiative
09.2019 - 08.2023
Senior Executive Assistant
Proterra
01.2019 - 07.2019
Executive Assistant
Pacic Gas & Electric
03.2007 - 01.2017
Associate of Arts - Business Administration
College of San Mateo
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