CARLA S MARANAN
Sylvania,OH
Summary
To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Versatile Administrative/Project Coordinator with background successfully executing diverse project tasks to meet deadlines. Highly skilled at communicating with colleagues, monitoring status and achieving key milestones. Enthusiastic problem solver and talented team player with superior planning and decision-making skills.
Talented professional considered knowledgeable leader and dedicated problem solver. Brings over 15 years of valuable expertise to forward company objectives. Meticulous attention to detail with experience in coordinating projects, programs and improvements, accomplishing projects on time and within budget constraints. Knowledgeable about planning and executing various technical and administrative projects.
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Project coordination for 5+ years to million dollar IT projects for Education and Healthcare clients. Technical experience include MS office programs (Word, PowerPoint, Excel, Outlook, SharePoint, Teams) Knowledge of ConnectWise, Docu-Sign, Google Docs, PayCor, PeopleSoft, Oracle, Rev.io, and SalesForce.
Managed executive level staffs' Outlook calendars, excelled scheduling meetings and travel coordination. Maintained business relationships with existing and prospective clients.
Overview
13
13
years of professional experience
Work History
Administrative Coordinator
SCS Global Services
2021.07 - Current
- Provide primary focus on the invoicing process related to the various projects and clients of the Responsible Sourcing Strategies program. Supports other programs and new program development with Operations, Communications and Audit Planning.
- Primary point of contact and administrative support to the Director and VP of Responsible Sourcing Strategies (RSS) Team, as well as provide administrative support to primary programs under the RSS department.
- Central Source for management and support for program's compliance, finances, budget, calendars, document tracking, and all travel logistics through a variety of platforms; namely SalesForce and Function Fox.
- Receive, Review and track/record all invoices and time & expense reports for RSS Team – internal staff, contracting auditors, and vendors.
- Track and deliver billing for clients, and manage client deadlines for program correspondence.
- Ensure project milestones and deadlines are established and clearly understood by staff and contract auditors, in English and Spanish.
Projects Coordinator/On-site Technical Supervisor
VTG Virtual Technologies Group
2017.03 - Current
- Provided administrative and project support to the Special Projects Manager and Director of Education with the deployment and execution of a 1.3-Million-dollar state testing project.
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
- Managed competing demands and professionally adapted to frequent change, delays and unexpected events.
Travel Specialist
Cargotec
2020.07 - 2021.05
- Primary point of contact for all official local, CONUS, and (limited) OCONUS travel
- Review employee expense reports using Concur to ensure adherence to US tax compliance and the Cargotec global travel policies for the JP Morgan (JPMC) credit card travel program
- Maintenance of existing and new cardholder requests such as credit limits, purchase approvals, and activation and closing of accounts
- Create and manipulate a variety of weekly, monthly, quarterly, and yearly reports that support travel reporting for accounting and finance team
Administrative Coordinator
VTG Virtual Technologies Group
2016.03 - 2020.03
- Assisted the CTO with routing & delegation of incoming issues received by customers or internal IT & Helpdesk Team via email or phone call.
- Coordinated and executed CTO's daily functions and commitments – initial communication, travel & lodging coordination, calendar management, travel and expenses.
- Developed and maintained a Standard Operations Procedure reference.
- Primary contact for implementation billing software with a focus on training, resolution of incoming issues (order entry, customer management) and software support resolution to the internal team (i.e. Sales Team, Help Desk) and Resellers.
- Created and assembled a variety of presentations, marketing materials, and correspondence for staff and prospective and existing clients.
HR Coordinator
NSG/Pilkington
2015.09 - 2016.01
- Assisted with recruitment process by posting job ads, filtering applications, scheduling interviews, background/reference checks, onbaording, assisting in interview process and drafting offer letters.
- Maintained human resources information system and kept employee files up to date and accurate.
- Worked with managers to achieve compliance with organizational policies, providing clarifying information and recommending necessary changes.
- Evaluated timecards for accuracy on regular and overtime hours for payroll of 500+ hourly employees though ADP Software.
Project Coordinator
ESD
2012.12 - 2014.11
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
- Managed, communicated and tracked all consultant resources through SalesForce.
- Arranged travel and accommodation for team members and project partners.
- Coordinated kick-off meet & greet events, venue and catering arrangements, speaker and attendee liaison and material distribution for meetings and events prior to deployment.
- Reconciled, reviewed and verified weekly billing of resources' time & expenses to assure the client's budget is on track.
- Effectively used Sales Force and other software programs to complete job functions that concur with the client's statement of work (SOW).
Administrative Coordinator/Personnel Security Assistant
Marine Corps Community Services
2010.04 - 2012.03
- Coordinated and performed a wide variety of responsible administrative functions for the Marine & Family Services (M&FS) Division; in compliance with Department of Defense (DoD), Secretary of Navy (SON)/(SecNav) Instructions, Marine Corps Order (MCO) and Marine Corps Community Services (MCCS).
- Managed the Deputy Director's calendar/schedules.
- Coordinated administrative tasks for 8 departments - responsible for all military correspondence (SON instructions), travel orders, reports, required training, recruitment and hiring and approval of hourly employees in PeopleSoft.
- Processed extensive background checks of new and existing employees with e-QIP security forms and performed a detailed review, case set-up, law checks, credit checks, employment and citizenship verification.
- Responsible for day-to-day activities and technical oversight of personnel security program, including all National Agency Check with Inquiries (NACI) and e-QIP requirements and made necessary updates to the Office of Personnel Management (OPM).
- Acted as liaison with other services on security issues and routinely coordinating with the Personnel Officer, Labor Relations Officer and Division heads.
Education
Bachelor of Science - Studies, Business, Human Resources
University of Toledo
Toledo, OH12.2015
Associates - Marketing and Sales
Owens Community College
Toledo, OH2003
Skills
- Excellent verbal and written communication skills
- Schedule Management
- Exceptional interpersonal and team skills
- Team Coordination
- Technical Support - CRM software, PeopleSoft, Salesforce, ADP, and Monument
- Data Collection
Timeline
Administrative Coordinator
SCS Global Services
2021.07 - Current
Travel Specialist
Cargotec
2020.07 - 2021.05
Projects Coordinator/On-site Technical Supervisor
VTG Virtual Technologies Group
2017.03 - Current
Administrative Coordinator
VTG Virtual Technologies Group
2016.03 - 2020.03
HR Coordinator
NSG/Pilkington
2015.09 - 2016.01
Project Coordinator
ESD
2012.12 - 2014.11
Administrative Coordinator/Personnel Security Assistant
Marine Corps Community Services
2010.04 - 2012.03
Bachelor of Science - Studies, Business, Human Resources
University of Toledo
Associates - Marketing and Sales
Owens Community College
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