Carlee Filippone
Queen Creek,AZ
Summary
Forward-thinking Executive Personal Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects, and providing administrative support. Analyzes, prioritizes, and completes tasks with professionalism and sound judgment. Successfully manages high-volume workloads in fast paced environments. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet company goals.
Overview
3
3
years of professional experience
Work History
Executive Assistant to the CEO / Office Manager
The Derm Lab Rx
02.2023 - Current
- Oversaw personal and professional calendars. Organized and coordinated meetings, appointments, and events.
- Handled confidential and sensitive information.
- Screened calls, texts, and emails and responded accordingly to support the CEO.
- Maintained the CEO's filing of personal and professional documentation.
- Coordinated international and domestic travel logistics including flight itineraries, hotel reservations, and car services.
- Conducted research and analyzed data to provide detailed reports and knowledge on various topics.
- Attended meetings, took notes, and tracked action items.
- Handled all event planning for the business and the CEO's personal life.
- Developed and maintained successful relationships with vendors, suppliers, and contractors.
- Oversaw office inventory by ordering, requisitions, stocking, and shipment receiving.
- Updated spreadsheets and databases to track and report expenses as well as inventory.
- Facilitated training and onboarding for incoming office staff.
- Created, maintained, and updated filing systems for paper and electronic documents.
- Created and updated files and records to maintain documentation.
- Established workflow processes and implemented modifications to improve the overall performance of the business.
- Maintained positive relations by addressing problems head-on and implementing successful corrective actions.
Executive Assistant to the CEO
Limitless Real Estate
12.2020 - 12.2022
- Scheduled and arranged travel and hotel reservations for meetings, conferences, and seminars.
- Processed executive subscriptions, license renewals, continuing education requirements, and membership renewals.
- Restocked office and break room supplies and made appropriate equipment orders.
- Coordinated meetings for staff teams and executives.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Managed master calendar for 45 personnel.
- Coordinated monthly meetings that included catering, visuals, gathering information and reports, and the agenda.
- Executed special objectives and projects in response to the CEO's needs.
- Entrusted with filling checks and sensitive information.
- Created a useful and thorough filling system
Warehouse Supervisor
Elite Imports & Distribution
12.2020 - 01.2022
- Monitored daily shipping, handling and receiving to promote smooth operations within warehouse.
- Worked additional hours and shifts to meet tight deadlines during peak periods.
- Supervised scheduling for freight and package shipments and managed return and transfer procedures.
- Generated warehouse shipping documents, packing lists and invoices.
- Organized warehouse design to maximize space for stock while allowing for high volume traffic zones.
- Read computer-generated move tickets, put-away labels and delivery labels to properly move merchandise.
Education
High School Diploma -
Queen Creek High School
2018
Skills
- Strong Problem Solver
- Executive Support
- Office Management
- Business Writing
- Social Media Knowledge
- Articulate and well-spoken
- Inventory Control
- Expense Reporting
- Scheduling and Calendar Management
- Data Inputting
- Administrative Support
- Customer Service
- Event Coordinating
- Project Oversight
- Bookkeeping
- Information Confidentiality
Charity Work
In 2019, I dedicated 6 months to volunteering as an English teacher in Uvita, Costa Rica. This experience allowed me to directly impact the lives of local residents, empowering them with the linguistic skills necessary to thrive in their tourist-supported community. I found immense satisfaction in helping individuals enhance their opportunities and contribute to the region's economic growth.
Timeline
Executive Assistant to the CEO / Office Manager
The Derm Lab Rx
02.2023 - Current
Executive Assistant to the CEO
Limitless Real Estate
12.2020 - 12.2022
Warehouse Supervisor
Elite Imports & Distribution
12.2020 - 01.2022
High School Diploma -
Queen Creek High School
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