Hi, I’m
Carlee Hoosier
Groves,TX
Opportunities Don't happen.You create them.
Chris Grosser
Summary
Enterprising Senior Executive Administrator / Operations Support with 15 years experience. Expert in strategic planning, organization and providing comprehensive support to extremely high level company leaders. Constantly determined in meeting long and short-term goals through daily organization, infallible duties, vigorous dedication, unchanging loyalty and confidentiality always being the most import priority.
Overview
15
years of professional experience
1
Certificate
Work History
Zachry GroupSabine Pass Texas, Texas
Sr Project Executive Assistant /Operations Support Specialist
08.2021 - 09.2022
Job overview
- Manage Outlook email inbox and responding to all correspondence for both VP of Project Groups and Director of Construction.
- Daily assistant all EPC Directors for Zachry at Golden Pass LNG.
- Organized and orchestrate all high level Sponsor site visits. Involving Qatar Princes, top leaders of ExxonMobil, Political Officials, and Corporate Zachry and McDermott personnel.
- Worked with senior management to initiate new projects and assist in various processes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Greeted and arranged escorts for all Tier 1 visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Managed and reviewed all documents before presenting to VP of Project Groups and Direction of Construction for signing.
- Organized Company events and assemble teams to assist.
- Took weekly notes and dictation of all joint venture meetings between Zachry, McDermott and Chiyoda for intention of reporting progress to (Owner/Sponsor) ExxonMobil and Qatar Enterprises.
- Coordinated events and logistics for MCHE travel from Yanda, China.
- Executed basic banking and bookkeeping tasks.+
- Maintained personal P-Card and all VP/Directors expense reports.
- Created and managed office systems to efficiently deal with documentation and secure archives.
- Stood in as liaison when VP and Construction Director were off-site.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Assisted with special high-level projects of varying degrees of complexity.
- Upheld strict timetables and schedules by maintaining accurate, balanced calendars for 9 EPC Directors and VP of Project Groups.
- Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
- Worked with clients to effectively plan and coordinate logistics for special projects and events.
- Wrote reports, executive summaries, speeches and newsletters.
- Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders.
- Led staff and vendors in providing high level of service for owner and guests.
- Oversaw daily household activities for traveling clients.
- Organized and cared for Company homes and properties by maintaining and preparing for arrival and daily living requirements.
- Managed residential property issues and prepared homes prior to client arrival, when needed.
- Answered high volume of phone calls and email inquiries.
- Adjusted job assignments and schedules to keep pace with dynamic business needs, factoring in processes, employee knowledge and customer demands.
- Responsible for evaluating employee performance and training needs.
- Reviewed performance data to monitor and measure productivity, goal progress and activity levels.
- Achieved or exceeded financial goals on regular basis by controlling expenses, optimizing schedules and regulating inventory usage.
- Expanded cross-functional organizational capacity by collaborating across EPC on priorities, functions and common goals.
- Evaluated report data to proactively adjust and enhance operations.
- Applied performance data to evaluate and improve operations, target current business conditions and forecast needs.
- Assessed supplier quality to maintain tight cost controls and maximize business operational performance.
- Compiled data highlighting key metrics to report information, determine trends and identify methods for improving store results.
- Prepared and recommended long-range plans for development of department personnel.
- Executed regular process updates to reduce discrepancies and enhance scheduling across production calendars and programs.
- Monitored and supported progress of plant production orders by managing shop capacity and loading functions at several facilities.
BROCK GROUPBeaumont, TX
Project Controls
03.2020 - 11.2020
Job overview
- Gathering and analyzing project and time data to keep costs and schedules on track
- Audit existing expenditure and ensure billed costs are aligned suitably
- Guarantee project contract implementation and support project path, plan and schedule
- Oversee time, attendance, job skills, pay rates, in order to implement information into appropriate Excel spreadsheet for daily, weekly, monthly reports
- Track project configuration and associated documentation such as recovery archives and master documentation repository duties
- Manage records of release documents and identify required release documents
- Develop and execute reporting procedures to present project status and work valuation and track contract deliverables
- Develops and maintains master program schedules for assigned contracts and internal development efforts
- Interacts with management staff to establish and maintain cost and schedule baseline, analyze performance on contract on recurring basis, and work with the program staff to generate estimates at completion.
KILGORE INDUSTRIALBeaumont, TX
Executive Assistant
04.2017 - 06.2018
Job overview
- Gathering and analyzing project and time data to keep costs and schedules on track
- Audit existing expenditure and ensure billed costs are aligned suitably
- Guarantee project contract implementation and support project path, plan and schedule
- Oversee time, attendance, job skills, pay rates, in order to implement information into appropriate Excel spreadsheet for daily, weekly, monthly reports
- Track project configuration and associated documentation such as recovery, archive and master documentation repository duties
- Manage records of release documents and identify required release documents
- Develop and execute reporting procedures to present project status and work valuation and track contract deliverables
- Develops and maintains master program schedules for assigned contracts and internal development efforts
- Interacts with management staff to establish and maintain cost and schedule baseline, analyze performance on contract on recurring basis, and work with the program staff to generate Estimates At Completion.
TRANS-GLOBAL SOLUTIONS INCBeaumont, TX
Executive Assistant
10.2012 - 12.2013
Job overview
- Planned, coordinated and controlled daily operations for Vice-President over Track Maintenance/Construction Division and Vice-President over Rail Switching and Terminal Development
- Assisted the CFO with the production of the monthly financial, management reports
- Served as a professional representative to Vice-President's to executive clients, investors and politicians
- Organized personal and professional calendars and supplied reminders of all upcoming meetings and events
- Typed documents,updated websites and compiled information for meetings
- Assisted Vice-President of Track Maintenance/Construction with the bidding of new jobs and projects. Assembled and created "Bid Binders" for both Vice-Presidents and entire Project Management team for new construction bid proposal plans/prints, contract terms, cost control analysis, specification,and time & material information
- Coordinated both executive's vacations and travel schedules for other executive staff
- Communicated with TGS Pilot to arrange travel and advise which personal airplane requested,compose itineraries,visas, necessary contacts and country information
- Scheduled Board of Directors meetings and assisted with meeting materials and agendas. Attended meetings to take minutes and assist to make sure all information is there and correct
- Identified, coordinated and participated in client relationship-building activities and meetings
- Open, read, and wrote answers to routine letters and emails
- Approved travel expenses and reimbursement requests for Management's expense reports
- Increased efficiency by creating a new Excel financial recording system
- Reconciled all bank and credit card accounts for both executives monthly
- Prepared departmental contracts for attorney approval
- Organized public appearances,lectures,events and exhibits to increase company notoriety,as well as personal acknowledgments and achievements.
BELLVERDE HOMES, LLCPort Arthur, TX
Executive Assistant
06.2011 - 11.2012
Job overview
- Daily accounts of scheduling for Owner/CEO of Company ie
- Making appointments (business/personal), scheduling meetings, synchronize calendars, and setting up interviews for Client's Financial Analysis and home loan application completion
- Daily financial reports, reconciliations,bank draws, accounts payables and accounts receivables. Coded the general ledger and processed vendor invoice payments
- Balanced batch summary reports for verification and approval
- Improved communication efficiency as primary liaison between CEO,subcontractors,and vendors
- Worked with the CEO to identify, develop and achieve community goals and objectives for new home construction sites
- Maintained Model Home, and over saw developing and designing of future homes
- Product Knowledge of new home building and Purchasing
- Cost Construction Accounting
- Working in Quick Books Pro 2012
- Marketing, sales, floor plan review in preparations to present to potential home buyers.
SILVA EMPLOYMENT NETWORKNederland, TX
Senior Staffing Supervisor / Executive Assistant
06.2008 - 02.2011
Job overview
- Began as entry-level receptionist and was promoted within 30 days to Staffing Supervisor, overseeing all recruiting and staffing
- Supervised a team of 5, in-house, Staffing Coordinators, as well as,oversaw 75-100 outsourced employees in various different companies and industries across Southeast Texas
- Managed and delegated all phases of recruitment from interviewing, hiring/termination,job skill testing, background checks, DISA drug screening, and security verification for all candidates prior to employment
- Communicated the duties, compensation,benefits and working conditions to all potential candidates
- Maintained working relationship with the Texas Workforce Centers in attempt to decrease the unemployment rates within our communities
- Can readily adapt effectively in a heavily cross-functional, fast paced environment
- Developed innovative recruiting solutions and marketing strategies,grounded in a clear understanding of clients employment needs
- Served as a liaison between company President/VP and clients regarding client accounts and new business
- Initiated and updated yearly client contracts and agreements.
CONN'S CORPORATE OFFICEBeaumont, TX
Timekeeper/Payroll Associate & Collection Agent
03.2005 - 08.2010
Job overview
- Timekeeping and time audits for over 4,400 employees market wide
- While always recognizing the importance of accuracy
- Also, explored new paths, procedures and approaches in order to cut back on the issues company was facing with employees clocking in and out at inappropriate times
- Accurately processed data, validation and transmission for weekly,semi-monthly and sales payrolls
- Calculating, preparing, and printing check stubs for all 4,400 employees
- Improved accuracy of payroll journal entries by developing and implementing an easier method within current Kronos
- Timekeeping Software
- Managed Lawson payroll time and attendance systems
- Enforced established payroll-related policies, procedures and regulations and adherence to company and governmental policies
- Monitoring overtime reports and updating the appropriate management when needed
- Keeping other departments informed of developments affecting their function. Departments including, HR, Accounts Payables/Receivable, Collections and Customer Services.
- Maintained annual and monthly budgets reports for CFO.
- Audited contracts, orders and vouchers for Executives final review and approval.
PORT OF PORT ARTHURPort Arthur, TX
Executive Assistant
02.2009 - 04.2010
Job overview
- Reported and documented daily inventory balances and cycle counts for all 3 warehouses
- Daily manifest checks of all railcars, trucks,and vessels inside the Port
- Identify and locate any cargo not on schedule and communicate changes and status with Longshoreman
- Daily check for new berthing request of new import/export orders. Entered all berthing request information into Doc
- Management database and notified Superintendents and Longshoremen Supervisors
- Continuously monitored all cargo movement, via Doc Management database, throughout the day for status updates and progression for Management reports
- Assisted U.S
- Government personnel with administrative needs and documentation while military cargo vessels are docked in Port
- Maintain constant communication with U.S
- Coast Guards and maritime security to ensure accurate and necessary marsec levels at all times
- Prepare all itemized cargo and T&M information for billing in the accounting department
- Served as a contact for all outside vendors needing to gain access to the Port
- Organized files, developed spreadsheets,faxed reports and scanned documents for Terminal Superintendents and Asst
- Terminal Superintendent to maintain organization and accurate data logs
- Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists for
- Board of Directors and staff
- Received and screened a high volume of internal and external communications, including email and mail on behalf of
- Terminal Superintendent and Asst
- Terminal Superintendent.
Education
Lamar State College - Port ArthurPort Arthur, TX
Associate of Applied Science from Applied Psychology
PORT NECHES-GROVES HIGH SCHOOLPort Neches, TX
High School Diploma
10.2005
Timeline
Sr Project Executive Assistant /Operations Support Specialist
Zachry Group
08.2021 - 09.2022
Project Controls
BROCK GROUP
03.2020 - 11.2020
Executive Assistant
KILGORE INDUSTRIAL
04.2017 - 06.2018
Executive Assistant
TRANS-GLOBAL SOLUTIONS INC
10.2012 - 12.2013
Executive Assistant
BELLVERDE HOMES, LLC
06.2011 - 11.2012
Executive Assistant
PORT OF PORT ARTHUR
02.2009 - 04.2010
Senior Staffing Supervisor / Executive Assistant
SILVA EMPLOYMENT NETWORK
06.2008 - 02.2011
Timekeeper/Payroll Associate & Collection Agent
CONN'S CORPORATE OFFICE
03.2005 - 08.2010
Lamar State College - Port Arthur
Associate of Applied Science from Applied Psychology
PORT NECHES-GROVES HIGH SCHOOL
High School Diploma
Certification
ISTC ID# 36-1076 09SSV 02/20 Fit Test Card ISTC - ExxonMobil Contractor Badge
- CNP - Certified Notary Public (Recognized by the American Association of Notaries)
Availability
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