Summary
Overview
Work History
Education
Skills
Accomplishments
Certification
Work Availability
Work Preference
Software
Affiliations
Quote
Languages
Interests
Websites
Timeline
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Carlin Federle

Carlin Federle

North Aurora,IL

Summary

AI-Certified Executive Assistant with proven experience supporting C-level leaders across industries including Technology Consulting, Healthcare, HR Consulting, Private Equity, and Manufacturing. Skilled in AI-powered tools to drive efficiency and organizational success.

Professional administrative professional with track record in supporting executive leadership. Proven ability to handle confidential information and manage executive schedules effectively. Focused on fostering team collaboration and meeting dynamic business needs through exceptional communication and organizational skills.

Overview

7
7
years of professional experience
1
1
Certification

Work History

Executive Assistant

Ebco, Inc.
10.2024 - 06.2025
  • Scheduled and organized all internal and external meetings for CEO and COO, ensuring optimal time management across departments and managed conflicts and rescheduling when needed.
  • Efficiently managed and prioritized executive inboxes, applying color-coded categories for filtering tasks, and rules to keep emails organized.
  • Managed office operations, onboarding, vendor requests, and confidential company documentation.
  • Coordinated and arranged domestic and international travel; and planned corporate events. Processed purchase orders with Great Planes as requested.

Senior Executive Assistant

Mastek
11.2023 - 09.2024
  • Seamlessly managed the Global CEO’s calendar that included multiple global time zones, resolving scheduling conflicts, and provided alternative time slots as needed.
  • Assisted with strategic planning, stakeholder communication, and high-level decision-making.
  • Collaborated with Executive Leadership, to enhance internal workflows.
  • Directed concurrent projects and oversaw executive-level meetings and media engagement opportunities.

Executive Assistant

ChenMed
11.2022 - 11.2023
  • Successfully supported the Chief of Strategy and 4 Vice Presidents.
  • Managed 5 complex calendars that included resolving conflicts and rescheduling when needed.
  • Oversaw internal projects and office operations while maintaining absolute confidentiality.
  • Led and mentored EA team and participated in hiring/interviewing new candidates and tracked the status in Monday.com from start to finish.

Senior Executive Assistant

Mastek
02.2022 - 11.2022
  • Seamlessly managed the Global CEO’s calendar that included multiple global time zones, resolving scheduling conflicts, and provided alternative time slots as needed.
  • Booked and managed all domestic and international travel arrangements using Concur and prepared expense reports totaling $2,000 and above.
  • Organized U.S. Board Meetings that included venues, catering, and conference rooms, which included traveling to other U.S. offices to provide support to other Executive Assistants.
  • Maintained and updated the Global CEO’s meeting tracker ensuring timely follow-ups on project status and action items from weekly calls and prepared presentations for external meetings and generated ad-hoc reports on executive profiles.

Executive Assistant

Mercer
12.2019 - 11.2021
  • Set up and maintained complex calendars for the CEO of the RMD Central Market, Managing Partners and 4 direct reports on the M&A Team, coordinated high-level meetings across multiple time zones.
  • Booked domestic/international travel and developed detailed presentations for the RMD Executives and M&A team.
  • Used Salesforce to create new opportunities for consulting projects and Excel to generate reports and financial summaries.
  • Created billing codes and processed invoices to support project and consultant reporting.

Executive Assistant (Contract Role)

Capital Group
09.2019 - 11.2019
  • Managed calendars and scheduled meetings for the Private Client Services Team, optimizing executive availability and prioritization.
  • Coordinated travel and high-value expenses in Concur.
  • Supported meeting prep, catering, and logistics for internal/external events.
  • Compiled investor-facing reports and prepared presentation materials.

Customer Care Associate/Executive Assistant

Ikonix USA
06.2018 - 08.2019
  • Organized calendars and meetings for cross-functional teams, supporting senior leadership managing conflicts and rescheduling.
  • Prepared weekly presentations and reconciled expense reports.
  • Managed customer records in Salesforce and processed purchase orders.
  • Arranged both domestic and international travel for multiple executives.

Education

College of Lake County
Grayslake, IL
05.2003

Skills

  • Microsoft Office Suite
  • Salesforce
  • Workday
  • Microsoft Teams
  • Siebel Oracle CRM
  • Mondaycom
  • Microsoft Great Planes
  • HubSpot
  • ChatGPT
  • Sharepoint
  • Sage CRM
  • Slack
  • Google Suite
  • Sage 100 ERP
  • Zoom
  • Executive support
  • Administrative support
  • Office management
  • Strong problem solver
  • Schedule & calendar planning
  • Office administration
  • Meticulous attention to detail
  • Information confidentiality
  • Customer Service-oriented
  • Expense reporting
  • Scheduling
  • Calendar management
  • Interpersonal communication
  • Professional and mature
  • Travel coordination
  • Meeting planning
  • Conference planning
  • Videoconference preparation
  • Mail handling
  • Report analysis
  • Email management

Accomplishments

  • Streamlined Onboarding Process: Developed and implemented a comprehensive onboarding program for new hires, reducing the onboarding time by 40% and improving new employee satisfaction rates.
  • Data Analysis and Reporting: Created and maintained dashboards to track key performance indicators (KPIs) for the CEO, providing real-time insights and facilitating data-driven decision-making.
  • Investor Relations: Assisted in preparing presentations and reports for investor meetings, ensuring that all materials were accurate, professional, and aligned with the company's strategic goals.
  • Executive Travel Management: Managed complex travel itineraries for the CEO, including international trips, ensuring all arrangements were efficient and cost-effective.
  • Confidential Information Handling: Maintained the highest level of confidentiality while handling sensitive information, such as financial reports, strategic plans, and personnel matters.
  • Created detailed expense reports in excess of $2000 including currency exchanges.

Certification

  • DeepLearning.AI
  • Completed the Generative AI Course in December 2023

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference

Work Type

Full Time

Work Location

RemoteHybrid

Important To Me

Career advancementWork-life balanceCompany CultureWork from home optionPaid time offPaid sick leave401k matchHealthcare benefits

Software

Salesforce

Microsoft Office Suite

Google Suite

Microsoft Teams

Slack

Mondaycom

Hubspot

Microsoft Great Planes

ChatGPT

Concur

Affiliations

  • Ronald McDonald House Charities

Quote

Even if you are on the right track, you’ll get run over if you just sit there.
Will Rodgers

Languages

English
Full Professional

Interests

Travel

Cooking

Motorcycles

Motocross

Swimming

Working Out

Friends/Family

Dogs

Timeline

Executive Assistant

Ebco, Inc.
10.2024 - 06.2025

Senior Executive Assistant

Mastek
11.2023 - 09.2024

Executive Assistant

ChenMed
11.2022 - 11.2023

Senior Executive Assistant

Mastek
02.2022 - 11.2022

Executive Assistant

Mercer
12.2019 - 11.2021

Executive Assistant (Contract Role)

Capital Group
09.2019 - 11.2019

Customer Care Associate/Executive Assistant

Ikonix USA
06.2018 - 08.2019

College of Lake County

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