Carlotta Podra
Hague,Virginia
Summary
Strategic event producer and project architect with over five years of experience driving cultural and community-centric initiatives, combining an international perspective with a deep understanding of diverse audiences. Two decades of residence in Europe, including intensive academic immersion in France, provide a unique ability to bridge cultural gaps, enhancing collaboration and engagement. A proven track record of orchestrating large-scale festivals and high-impact communication strategies within the creative and public sectors underscores a commitment to excellence. Outgoing and hands-on, exceptional relationship-building skills have fostered a diverse network of service providers, ensuring optimal quality and results for successful client events.
Overview
6
6
years of professional experience
Work History
Event Manager
University of Tartu Natural History Museum and Botanical Garden
10.2021 - 11.2025
- Strategic Project Management: Developed comprehensive project plans including timelines, resource allocation, and risk management for diverse cultural and corporate events.
- Stakeholder & Client Relations: Partnered with clients and stakeholders to define project scopes and deliverables while managing high-level expectations.
- Logistics & Execution: Managed end-to-end logistics, including venue selection, vendor coordination (catering, audiovisual), and on-site staff supervision.
- Financial Oversight: Handled budget tracking and negotiated cost-effective contracts with suppliers to ensure high quality within financial parameters.
- Cultural Programming: Served as Head of the Rukkiräak podcast, founded the Poetry Nights series, and organized the Bird Jam music and poetry concert series
Freelance Project Manager
MTÜ 100 TEGU KLUBI
07.2020 - Current
- Directed the launch of Aparadio, Estonia’s inaugural podcast festival, coordinating a roster of 18 independent podcasters.
- Leveraged social media marketing and integrated team communication to ensure cross-functional operational success.
Community Practice Coordinator
Eesti Noorteühenduste Liit
03.2021 - 09.2021
- Engineered strategic partnerships with academic institutions across Estonia to expand youth community engagement.
- Executed comprehensive internal and external communication strategies to promote the Community Practice initiative.
- Served as a primary organizational spokesperson at public events and across various podcast media.
- Synthesized a large-scale networking summit for participating schools to facilitate multi-sector knowledge exchange.
Education
Bachelor’s degree - Political Science and Government, Governmental Studies, International Relations
University of Tartu
Tartu, Estonia01-2020
International Relations and Affairs
Sciences Po Bordeaux (Institut d’Etudes Politiques de Bordeaux)
01-2018
Certification - Creative Industries
Ministry of Education And Research / Tartu Kunstikool
Tartu, Estonia02-2026
High School Diploma -
Hugo Treffner Gymnasium
Tartu, Estonia06-2016
Music Industry
Eastern European Music Academy
Online05-2024
Skills
- Project & Event Management
- Communication & Marketing
- Relationship Building
- Advanced Problem Solving
- Client Relations
- Cross-functional Collaboration
Linguistic Profile
English: Native / Highly Proficient
Estonian: Native Speaker
French: B2 (Upper Intermediate)
German: B1 (Intermediate)
Timeline
Event Manager
University of Tartu Natural History Museum and Botanical Garden
10.2021 - 11.2025
Community Practice Coordinator
Eesti Noorteühenduste Liit
03.2021 - 09.2021
Freelance Project Manager
MTÜ 100 TEGU KLUBI
07.2020 - Current
International Relations and Affairs
Sciences Po Bordeaux (Institut d’Etudes Politiques de Bordeaux)
Bachelor’s degree - Political Science and Government, Governmental Studies, International Relations
University of Tartu
Certification - Creative Industries
Ministry of Education And Research / Tartu Kunstikool
High School Diploma -
Hugo Treffner Gymnasium
Music Industry
Eastern European Music Academy