Summary
Overview
Work History
Education
Skills
Additional Information
References
Timeline
Generic

Carmela Corpuz

San Diego,CA

Summary

Efficient Accounts Payable Specialist recognized for high productivity and ability to complete tasks efficiently. Skilled in managing invoice processing, vendor payments, and financial reconciliation with keen attention to accuracy. Strong capabilities in software such as Sage Intacct and Microsoft Excel ensure streamlined operations. Excels in time management, problem-solving, and communication, contributing to smooth and effective accounts payable workflows.

Overview

13
13
years of professional experience

Work History

Accounts Payable Specialist

The Super Dentist
San Diego, California
11.2024 - Current
  • Processed vendor invoices for accuracy and compliance with company policies.
  • Managed payment schedules to ensure timely disbursement of funds.
  • Reconciled accounts payable ledger to maintain accurate financial records.
  • Collaborated with vendors to resolve discrepancies in billing information.
  • Assisted in the preparation of monthly financial reports for management review.
  • Maintained organized records of all transactions and vendor communications.
  • Supported audits by providing necessary documentation and reports as requested.
  • Trained new team members on accounts payable procedures and software systems.
  • Investigated discrepancies between purchase orders, receiving documents, and vendor invoices.
  • Handled high-volume invoice processing with minimal supervision.
  • Processed accounts payable transactions in a timely manner according to established policies and procedures.
  • Assisted with month-end closing activities related to accounts payable.
  • Maintained accurate records of payments made to vendors.
  • Prepared checks for mailing or electronic payment processing.
  • Coded invoices to maintain organized and accurate records.
  • Developed relationships with vendors and suppliers to ensure prompt payment of invoices.
  • Worked closely with department personnel to produce accurate and timely bills.
  • Answered inquiries from internal departments regarding accounts payable status.
  • Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
  • Managed bookkeeping and accounting systems and completed data entry with accuracy and efficiency.
  • Provided support to the accounting team as needed during busy periods or special projects.
  • Analyzed account data for accuracy and maintained appropriate documentation of transactions.
  • Reconciled vendor statements on a monthly basis.
  • Managed multiple projects simultaneously while meeting deadlines consistently.
  • Verified, classified, computed, posted and recorded accounts payable data and reconciled daily totals to confirm proper accounting.
  • Assessed data and information to check entries, calculations, and billing codes for accuracy.
  • Assisted in developing new processes that improved efficiency within the department.
  • Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
  • Prepared and updated vendor files, tax documents and insurance information.
  • Generated weekly aging reports for management review.
  • Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
  • Supported senior leadership by producing month-end closing reports and advising on remittance for quick resolution.
  • Ensured compliance with applicable state sales tax laws concerning purchases.
  • Processed employee expense reimbursements according to company policy guidelines.
  • Received and recorded cash, checks and transfers.
  • Handled accounts payable and receivable, including invoicing and payment processing.
  • Performed financial calculations for amounts due, interest charges and balances.

Operations Administrator /Accounts Payable Administrative Assistant

Vista Wine & Spirits
San Diego, California
09 2021 - 09.2024
  • Served as a liaison between employees and upper management, addressing concerns promptly to maintain a positive work environment.
  • Managed accounts payable, ensuring timely payment processing, reconciling invoices, and maintaining accurate financial records.
  • Handled day-to-day office administration, including answering phones, scheduling meetings, and maintaining filing systems.
  • Proficiently used Microsoft Excel, Word, and Google Sheets to create reports, manage data, and organize documents for internal use.
  • Coordinated communications between departments, clients, and vendors to streamline operations.
  • Evaluated current operational practices, and suggested improvement strategies.
  • Enhanced communication between departments through regular meetings, reports, and updates.
  • Consistently met deadlines under high-pressure situations, demonstrating strong multitasking abilities.
  • Supervised the engraving room and was responsible for all customized engraving orders, including etching and painting personalized bottles, returned packages, printing labels, and contacting customers with any questions about their orders.
  • Check in inventory daily, create new SKUs, update UPCs on products as needed, and scan in all invoices accordingly with a barcode scanner.
  • Create and import shipping reports (FedEx, UPS, LSO, UDS, GLS).
  • Monitor stock history and in/out inventory for our three warehouse locations, with notes taken on a shared Google Sheet for the manager’s review.
  • Assisted in training new staff on operational procedures and safety protocols.
  • Maintained records of orders and shipments using inventory management software.
  • Managed inventory levels and ensured accurate stock organization in warehouse.
  • Assisted in the development of operational processes and procedures.
  • Provided support to management during decision-making processes related to operations.

Property Management Assistant

Utopia Property Management
02.2017 - 10.2018
  • Assisted the property manager in conducting regular inspections to maintain property standards and address any issues proactively.
  • Maintained positive relationships with tenants through clear communication, and prompt responses to inquiries or concerns.
  • Scheduled prospective tenants to view properties and personally meet with them to talk about their future rental.
  • Enhanced tenant satisfaction by promptly addressing maintenance requests, and ensuring timely resolution.
  • Handled tenant complaints promptly and appropriately, calling in repairmen and other support services.
  • Maintained accurate records of leases, renewals, and tenant applications.
  • Conducted research on market trends to inform property management strategies.
  • Maintained positive relationships with tenants by responding promptly to inquiries and requests.
  • Responded quickly to emergency situations involving tenants or properties.
  • Updated tenant records and maintained accurate files for all tenants.
  • Executed leases with new and returning tenants, collecting pertinent information for background investigations and credit checks.
  • Performed administrative tasks such as answering phones, filing documents and preparing correspondence.
  • Processed incoming payments from tenants in a timely manner.
  • Monitored compliance with applicable laws including fair housing regulations.
  • Created weekly vacancy reports summarizing availability across all properties.
  • Organized community events such as open houses and tenant appreciation days.
  • Compiled detailed reports on property conditions, occupancy rates and financial performance.

Retail Supervisor

LEGO
08.2016 - 02.2018
  • Assisted customers in locating products and making informed purchasing decisions based on their needs and preferences.
  • Implemented visual merchandising standards for appealing displays.
  • Managed inventory levels to ensure product availability.
  • Trained new employees on store policies, procedures, and sales techniques to enhance their performance.
  • Enhanced store appearance with regular maintenance, cleaning, and organization of merchandise areas.
  • Increased customer satisfaction by providing exceptional service and addressing customer concerns promptly.
  • Supervised daily operations in a dynamic retail environment.
  • Supervised daily operations of the store including opening and closing routines, inventory management and stocking shelves.
  • Resolved customer complaints in a timely manner while maintaining excellent relations with customers.
  • Assisted in training new employees on product knowledge, customer service and cash handling procedures.
  • Dealt with customer complaints and rectified product and service issues.
  • Maintained a clean and organized work environment to ensure an enjoyable shopping experience for customers.
  • Boosted customer satisfaction with proactive initiatives focused on improved engagement and service resolutions.
  • Increased sales by optimizing in-store promotional strategies.

Sales Associate

Ulta Beauty Inc.
09.2015 - 08.2016
  • Organized racks and shelves to maintain the store's visual appeal, engage customers, and promote specific merchandise.
  • Handled cash transactions efficiently while adhering to company cash-handling policies, ensuring accuracy in all financial exchanges.
  • Built relationships with customers to encourage repeat business.
  • Managed returns, exchanges, and refunds in accordance with store policy.
  • Stocked inventory weekly before store opening
  • Build and break down planograms before store opening.
  • Assisted customers in selecting beauty products and provided personalized recommendations.
  • Maintained organized product displays to enhance store aesthetics and accessibility.
  • Educated customers on product ingredients and benefits to support informed purchase decisions.
  • Resolved customer inquiries and complaints promptly to ensure a positive shopping experience.
  • Greeted customers and provided exceptional customer service.
  • Handled customer complaints in a professional manner.
  • Worked with fellow sales team members to achieve group targets.
  • Provided accurate information about products, prices and services.
  • Maintained cleanliness of store environment including floors, windows, displays.
  • Built and maintained relationships with peers and upper management to drive team success.
  • Maintained up-to-date knowledge of store merchandise and policies.
  • Arranged new merchandise with signage and appealing displays to encourage customer sales and move overstock items.
  • Attended weekly team meetings to review performance goals and objectives.
  • Processed returns, exchanges, and refunds in accordance with company policies.

Receptionist Administrator

MWR Aquatics
05.2012 - 11.2013
  • Answered incoming calls, directing clients to individuals who address specific needs.
  • Greeted incoming visitors and customers professionally, and provided friendly, knowledgeable assistance.
  • Kept the reception area clean and neat to give visitors a positive first impression.
  • Handled complaints and questions, and redirected calls to other team members.
  • Scheduled swim classes for adults and children, and creating weekly schedules for all swim instructors.
  • Responsible for maintaining the snack bar, and restocking snacks and beverages as needed.
  • Scheduled appointments and maintained the reception calendar efficiently.
  • Coordinated office supplies and maintained inventory for daily operations.
  • Developed and maintained strong relationships with clients and staff members.
  • Supported event planning activities, including logistics and participant coordination.
  • Maintained reception area cleanliness and tidiness.
  • Obtained and processed payments from clients for products and services.
  • Managed the distribution of incoming mail, faxes, and packages.
  • I always volunteered for work events, like the 5K, triathlon, and football events, that were held on base or at other naval bases in the area.

Property Manager

Cethron Property Management
06 2019 - 03 2020
  • Handled tenant complaints promptly and appropriately, calling in repairmen and other support services.
  • Maintained positive landlord-tenant relationships, ensuring clear communication, and prompt resolution of any disputes.
  • Completed final move-out walk-throughs with tenants to identify required repairs.
  • Conducted regular property inspections, identifying areas for improvement, and proactively addressing potential safety hazards.
  • Managed a daily schedule on Google Calendar for prospective tenants to show rental properties.
  • Upload and create rental listings and video content on Craigslist, AppFolio, and YouTube.
  • Managed tenant relations and addressed inquiries to ensure satisfaction.
  • Coordinated property maintenance and repairs with service vendors and contractors.
  • Oversaw lease agreements and ensured compliance with rental regulations.
  • Coordinated with vendors for the procurement of services such as repairs, renovations, landscaping.
  • Updated tenant and unit information to keep current in housing database.
  • Processed evictions when necessary in accordance with state laws and procedures.
  • Managed all maintenance requests from tenants in a timely manner.
  • Issued non-payment notices to delinquent tenants in accordance with lease, county and state regulations.
  • Ensured that all rent payments were collected on time by following up with delinquent tenants.
  • Coordinated with maintenance and contractors to promote timely turnovers after move-outs.
  • Met with prospective tenants to show property and assess applications or sign leases.

Education

Esthetician License - Esthetician

Bellus Academy - El Cajon
El Cajon, CA
11.2021

Diploma -

Hueneme High School
Oxnard, CA
2013

Some College (No Degree) - Business Management

Southwestern Community College
Chula Vista, CA

Skills

  • Document Management
  • Policy Enforcement
  • Scheduling Coordination
  • Microsoft Excel, Word, and Google Sheets Proficiency
  • Accounts Payable Management
  • Staff Training
  • Customer Support
  • Customer Engagement
  • Verbal and Written Communication
  • Inventory Oversight
  • Staff Support
  • Warehouse Operations Management
  • Staff Supervision
  • Inventory Coordination
  • Customer Service
  • Effective Leadership
  • Inventory Tracking and Management
  • -Scheduling
  • Invoice processing
  • Accounts reconciliation
  • Payment scheduling
  • Vendor management
  • Financial reporting
  • Process improvement
  • Data analysis
  • Microsoft Excel
  • Document organization
  • Compliance awareness
  • Effective communication
  • Problem solving
  • Team collaboration
  • Attention to detail
  • Training and development
  • Account reconciliation
  • Payment coding
  • Data entry
  • Payment processing

Additional Information

References

  • Tiara Ledford (619) 804-3732 | Pinterest Account Manager | Atlanta, Georgia
  • Deena Woods (805) 814-0555 | Supply Analyst | Port Hueneme, CA
  • Kishoun Woods (505) 274-2586 | Air Traffic Controller, Navy | San Diego, CA
  • Andre Salmon (707) 373-3620 | Materials Handler | Fairfield, CA

References

References available upon request.

Timeline

Accounts Payable Specialist

The Super Dentist
11.2024 - Current

Property Management Assistant

Utopia Property Management
02.2017 - 10.2018

Retail Supervisor

LEGO
08.2016 - 02.2018

Sales Associate

Ulta Beauty Inc.
09.2015 - 08.2016

Receptionist Administrator

MWR Aquatics
05.2012 - 11.2013

Operations Administrator /Accounts Payable Administrative Assistant

Vista Wine & Spirits
09 2021 - 09.2024

Property Manager

Cethron Property Management
06 2019 - 03 2020

Esthetician License - Esthetician

Bellus Academy - El Cajon

Diploma -

Hueneme High School

Some College (No Degree) - Business Management

Southwestern Community College

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Carmela Corpuz