Carmen Lopez Rapalo
Triangle
Summary
Detail-oriented and bilingual administrative professional with over 7 years of experience in dynamic office environments and educational programs. Expertise in managing confidential records, coordinating schedules, and streamlining operations to enhance organizational efficiency. Proficient in Microsoft Office Suite, database systems, and document translation, with a strong commitment to accuracy and timeliness. Recognized for adaptability, interpersonal communication skills, and proactive problem-solving, dedicated to contributing to the success of Prince William County Schools through excellence in administrative support and community engagement.
Overview
8
8
years of professional experience
Work History
Administrative Assistant II
PRINCE WILLIAM COUNTY PUBLIC SCHOOL
01.2020 - Current
- Serve as support to Program Supervisor and department leadership
- Coordinate and manage inventory, supply distribution, and procurement processes
- Oversee data entry and database management for employee onboarding/offboarding in ChildPlus
- Maintain confidential records and ensure compliance with data privacy standards
- Handle incoming messages and forward to appropriate staff; assist with main preschool and supervisor’s phone line as needed
- Translate and proofread presentations, reports, and meeting minutes for Policy Council and staff communications
- Provide front desk leadership, resolving inquiries from families, staff, and external partners
- Manage timekeeping corrections and budget code entries for over 65 preschool classrooms
- Submit and track work orders and event reservations using SchoolDude and EventDude platforms
- Lead coordination of Policy Council operations, including agenda development, document preparation, and meeting logistics
- Facilitate monthly digital signature collection via Adobe Sign for Personnel Activity Reports for employee’s
- Organize and execute the annual Preschool Coat Drive, collaborating with community partners and managing referrals
- Coordinate Self-Assessment (Pre-K Transportation and Pre-K Program Design & Management, Head Start Annual Report), including scheduling, documentation, and reporting
- Draft high-level correspondence, reports, and internal communications
- Manage meal request approvals for meetings and events
- Maintain and track preschool program inventory, including laptops for staff, printers, cell phones, Office Key Logs etc.
- Organize Bus Books and ensure readiness for school year launch
- Prepares school board materials (memos, training, packets and binders)
- Support Program Coordinators and Specialists with administrative and operational needs
- Maintain conference room scheduling and take minutes for staff and specialist meetings
- All other duties as assigned by supervisor
Medical Receptionist
BURKE PEDIATRICS, LLC-BURKE, VA
06.2017 - 09.2018
- Scheduled patient appointments and conducted reminder calls
- Processed medical record requests and verified insurance eligibility
- Supported interview and screening processes
- Tracked insurance payments and reconciled copays
Education
Associates of Science - General Studies
Northern Virginia Community College
12.2018
Skills
- Bilingual communication: English and Spanish
- Office management expertise
- Records management proficiency
- Skilled in data management with Microsoft Office tools
- Strategic project management
- Calendar organization and management
- Secure document management
- Community involvement programs
- Computer skills
- Customer service
Timeline
Administrative Assistant II
PRINCE WILLIAM COUNTY PUBLIC SCHOOL
01.2020 - Current
Medical Receptionist
BURKE PEDIATRICS, LLC-BURKE, VA
06.2017 - 09.2018
Associates of Science - General Studies
Northern Virginia Community College