Carmen Perez
Chula Vista,California
Summary
Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
17
17
years of professional experience
Work History
Executive Assistant
Masterwork Electronics
12.2020 - 09.2023
- Organized and coordinated conferences and monthly meetings.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Handled confidential and sensitive information with discretion and tact.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Reconciled multiple company credit card statements used for travel, business entertaining and office expenses.
- Prepared monthly expense report for CEO.
- Organized and coordinated conferences and monthly meetings
Accounts Receivable Coordinator
Masterwork Electronics
08.2019 - 12.2020
- Reconciled daily AR ledger and verified proper posting.
- Prepared bills receivable, invoices, and bank deposits.
- Completed daily process adjustments to maintain accuracy.
- Posted customer payments by recording cash, checks, and credit card transactions.
- Prepared weekly aging report.
- Completed bi-weekly payroll for employees.
- Provided backup to front desk to step in to assist with various tasks whenever employee was absent or at lunch.
- Verified discrepancies and resolved clients' billing issues
Business/Accounting Assistant
San Diego Continuing Education Foundation
11.2018 - 08.2019
- Greeted guests in with friendliness and professionalism.
- Assisted Director in all aspects of business operations.
- Worked closely with Director to provide effective assistance for specific aspects of business operations.
- Answered incoming phone calls to process requests, transfer calls, or relay messages to appropriate personnel.
- Managed calendars and coordinated travel arrangements and accommodation for senior-level staff to optimize schedules.
- Assisted with monthly community outreach programs and training programs.
- Used Intuit software to prepare weekly and monthly financial reports for AP/AR and payroll.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Coordinated with external auditors to resolve discrepancies.
Administrative Assistant
Toyo Tires LLC
04.2012 - 01.2018
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Processed customer orders accurately and within agreed timeframes to meet service standards.
- Developed strategies to streamline and improve office procedures.
- Planned and supervised shipments from production to end-user and scheduled daily and weekly routes.
- Resolved shipping discrepancies by coordinating customer and courier communications.
Administrative Assistant
Valley Sanitary District
02.2007 - 10.2008
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Assisted coworkers and staff members with special tasks on daily basis.
- Liaised between clients and vendors and maintained effective lines of communication.
- Managed filing system, entered data and completed other clerical tasks.
Education
Certificate - Computer Business Technology
San Diego Continuing Education
San Diego06.2019
High School Diploma -
Indio High School
Indio 06.1994
Skills
- Expense Reporting
- Administrative Support
- Schedule & calendar planning
- Travel Arrangements
- Information confidentiality
- Payroll
- Multi-line phone proficiency
- AR/AP
- Strong Problem Solver
- Excel spreadsheets
- Bilingual - English/Spanish
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Executive Assistant
Masterwork Electronics
12.2020 - 09.2023
Accounts Receivable Coordinator
Masterwork Electronics
08.2019 - 12.2020
Business/Accounting Assistant
San Diego Continuing Education Foundation
11.2018 - 08.2019
Administrative Assistant
Toyo Tires LLC
04.2012 - 01.2018
Administrative Assistant
Valley Sanitary District
02.2007 - 10.2008
Certificate - Computer Business Technology
San Diego Continuing Education
High School Diploma -
Indio High School
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