Carmen Vaquera

Promotion from PEIMS Coordinator to PEIMS Manager. Additional responsibilities include overseeing Frontline SIS operations and supervising SIS/PEIMS Specialists.

Direct the collection, reporting, and submission of district Public Education Information Management System (PEIMS)/Texas Student Data Systems (TSDS) student and finance data within the timelines designated by the Texas Education Agency (TEA)for state reporting, funding, evaluation, accountability, and auditing purposes.

Plan, execute, and manage a continuous training and information dissemination program to enable administrators, special program directors, and clerks to effectively carry out District procedures respective to Student Information and PEIMS/TSDS reporting.

Responsible for Teacher Reconciliation and 6-Week Attenance Reviews as required in the Student Attendance Accounting Handbook (SAAH).

Comply with District standards for Texas and federal attendance accounting laws and procedures outlined in the SAAH, Texas Education Data Standards and Financial Accounting Resource Guide (FASRG).

District AskTED Coordinator maintaining Staff and Campus Information on TEA's database.

Support Information Technology Staff with PEIMS data best practices in the Student Information System (SIS).

Coordinate with special program staff, the data collection processes and adherence to TEA's Limited Scope Audits (LSA) and submit required documentation to TEA.

Develop and implement data quality improvement strategies, working within cross-functional teams within the district and other districts.

Recommend policies, plans and procedures concerning data classification, data ownership and consistent data definitions and business rules.

Coordinate the submission of the Civil Rights Data Collection (CRDC) data to the Office of Civil Rights.

Foster and maintain a strong sense of customer service. Communicate with various stakeholders including campus personnel, district and state administrators, other District’s PEIMS personnel, and software.

Trained and supported District departments and campus staff to ensure accuracy of budget development compliance with TEA's Financial Compliance Division and the Financial Accountability System Resource Guide.

Reviewed funding requests, prepared budget reports, and monitored spending trends and collaborated with stakeholders to prevent deficit spending.

Attended annual Campus and Department Needs Assessments to ensure accuracy in budget preparation.

Collaborated in the preparation of personnel budgeting for programs funded with special revenue.

Provided leadership to achieve District-wide cost-effective practices.

Managed the District’s participation in the School Health and Related Services (SHARS) and Medicaid Administrative Claiming (MAC) programs to ensuring compliance with local, state and federal regulations.

Complete and submit the district's Annual Cost Report generating revenue for the district's second largest revenue source.

Oversaw and managed collaboration with the District’s third party administrator for SHARS/MAC billing, reimbursements and cost report settlements.

Facilitated trainings to keep district staff current on changes or requirements involving the District’s participation in SHARS/MAC.

Responsible for reconciliation of PEIMS data standards for the Student Data – Special Education records and Staff Responsibilities record utilizing the Student Attendance Accounting Handbook and PEIMS/TSDS data standards.

Collaborated with Information Technology staff to extract/import PEIMS data into the District’s third party billing software and IEP software.

Responsible for desk reviews and audit responses to Office of Inspector General (OIG) and the Health and Human Services Commission.

Supervised Medicaid Clerks and other Staff as assigned.

Managed general medicine practice comprised of six physicians and 15 employees.  

Monitored employee performance, responsible for new employee orientation, staff development.  Performed employee appraisals, enforced safety procedures and organizational policies.

Addressed and resolved patient complaints; ensured efforts were coordinated and high quality patient care was provided.