Hi, I’m
Caro Aguilar
Wilmington,NC
Summary
Dynamic and results-driven professional with extensive experience in corporate meeting planning, congress program management, community outreach, and training development. Recognized for ability to successfully lead cross-functional teams, execute large-scale events, and foster relationships with internal and external stakeholders. Skilled in project management, budgeting, and ensuring brand consistency, with a strategic focus on impactful and compliant initiatives. Strong leadership, exceptional communication skills, and ability to build collaborative relationships at all levels make a valuable asset to any organization.
Overview
16
years of professional experience
3
years of post-secondary education
Work History
Spiro, A GES Collective
Congress Program Manager
01.2023 - 11.2024
Job overview
- Oversaw and maintained the National Congress Calendar, ensuring deadlines and requirements are met
- Collaborated with internal and external stakeholders on key deliverables
- Budget management and tracking
- Maintained and grew relationships with Association and Congress partnerships
- Onsite support, orchestrating logistical aspects for a smooth execution
- Served as the liaison between cross-functional teams, agencies, and marketing departments to ensure seamless communication and coordination
Alignment Health
Manager, Community Outreach
10.2020 - 12.2022
Job overview
- Lead and coached Community Outreach Team, managing 5 direct and 7 indirect employees
- Developed and Implemented a Brand Ambassador program; Responsible for creating job opportunities and increasing brand visibility in the community
- Led the full recruitment's lifecycle including interviewing, hiring, and onboarding
- Ensured consistent organizational branding across all community touchpoints
- Trained new sales representatives on event coordination and compliance standards, Standard Operating Procedures (SOPs) and Policies & Procedures
- Collaborated with the training department to develop and implement policies and procedures for event oversight, goal setting, community outreach standards, and compliance
Ingram Micro via Ledgent Technology
Traffic Coordinator
11.2019 - 04.2020
Job overview
- Coordinated project traffic and assigned to appropriate teams, digital marketing
Metagenics
Marketing Project Specialist
03.2015 - 09.2019
Job overview
- Project managed marketing and promotional materials for both print and digital formats
- Lead cross-functional teams (compliance, regulatory, QA, copy, creative) to deliver projects on time
- Coordinated and conducted project review meetings to track progress and ensure alignment with goals
- Organized and tracked MARCOM project timelines, ensuring timely delivery and adherence to milestones
- Fostered Agile team collaboration and effective cross-functional cooperation
Metagenics
Marketing Project Coordinator
06.2014 - 03.2015
Job overview
- Executed, project oversight, and management of label re-design for Bariatric Advantage product line
- Functioned as liaison between marketing and Regulatory to ensure seamless communication
- Managed brand updates and created new product labels
- Utilized project management tools Wrike, in Motion, and SharePoint
- Collaborated directly with graphic artists, designers, writers, and account managers
CareMore Health Plan; a WellPoint Company
Sales & Marketing Coordinator Supervisor
10.2008 - 12.2013
Job overview
- Directly managed a team of four employees and indirectly managed five event coordinators across the organization
- Held one-on-one meetings, providing ongoing mentorship and support to drive employee growth and productivity
- Spearheaded enterprise-wide Grand Opening events, ensuring successful execution and alignment with brand objectives
- Partnered with training and compliance departments to develop and deliver training for new-hire sales teams, ensuring policy adherence
- Facilitated team meetings to foster communication and alignment
- Led the implementation of an automated event system in Salesforce, optimizing workflows and enhancing coordination
Education
Taylorsville High SchoolTaylorsville, UT
High School Diploma
09.1985 - 06.1988
Skills
- Problem-solving
- Project management
- Detail-oriented
- Strategic planning
- Process improvement
- Team leadership and direction
- Decision-making
- Project coordination
- MS office applications
- Policy and procedure improvements
- Training and development
- Interpersonal skills
Professional Accomplishments
Employee of Year, Metagenics
Employee of Year, CareMore
Awarded Field Ambassador, Vitamin Angels, Representing Metagenics
HSMAI member of the Year, Hornblower Cruises and Events
Girl Scout Volunteer
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Congress Program Manager
Spiro, A GES Collective
01.2023 - 11.2024
Manager, Community Outreach
Alignment Health
10.2020 - 12.2022
Traffic Coordinator
Ingram Micro via Ledgent Technology
11.2019 - 04.2020
Marketing Project Specialist
Metagenics
03.2015 - 09.2019
Marketing Project Coordinator
Metagenics
06.2014 - 03.2015
Sales & Marketing Coordinator Supervisor
CareMore Health Plan; a WellPoint Company
10.2008 - 12.2013
Taylorsville High School
High School Diploma
09.1985 - 06.1988
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