MS Office
Carol De Jesus
Executive Assistant
New York,New York
Summary
Driven and resourceful administrative professional with 10 years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Extensive collaboration with internal leadership, staff, as well as various staff with external affiliates, i.e., political leaders, employers, and organizations that work in partnership in executing the organization's mission. To seek and maintain a full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
13
13
years of professional experience
4
4
years of post-secondary education
1
1
Certification
1
1
Language
Work History
Executive Assistant to the President
RWDSU/UFCW
Mineola, NY
02.2017 - 06.2020
- Strategically manage complex calendars, coordinate meetings, appointments, and travel arrangements for President and C-Suite executives.
- Draft and type correspondence on President’s behalf.
- Event planner for organization's hosted events, i.e. political events, membership meetings, etc. ensuring room availability and theme presentations as required, food, beverages, seating, proper staffing, etc.
- Working with Secretary Treasurer in managing all bookkeeping functions for PAC and 501(c) (3) account: income, expenses, and reconciliation.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Created expense reports, budgets and filing systems for management team.
- Processed travel expenses and reimbursements for executive team and senior management group.
Administrative Assistant/Personal Assistant
Nadler & Upbin LLP
Garden City, NY
10.2012 - 12.2016
- Functioned as primary liaison to customers and delivered excellent customer service.
- Manages accounts receivable/payable and reconciled accounts via Smartvault.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Dedicated office management professional with experience handling wide range of administrative, technical, and executive-support tasks.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
Human Resource Assistant
Hoffman Manor Nursing Home
Long Beach, NY
07.2007 - 10.2012
- Delivered friendly assistance with new hires throughout interviewing and hiring process.
- Administered compensation, benefits and performance management systems and safety and recreation programs.
- Set up orientations and initial training for new employees.
- Reduced workers' compensation claims by instituting corporate safety training program.
- Compiled employee records from individual departments to maintain central files.
- Created PowerPoint presentations for business development purposes.
Education
BBA -
Baruch College of The City University of New York
New York, NY 09.2017 - 06.2021
Skills
Excellent Communicational Skills
Software
G Suite
Salesforce
Quickbooks
Spreadsheets
Certification
Certified NYS Notary Public - July 31, 2021 - July 31, 2025
Timeline
BBA -
Baruch College of The City University of New York
09.2017 - 06.2021
Executive Assistant to the President
RWDSU/UFCW
02.2017 - 06.2020
Administrative Assistant/Personal Assistant
Nadler & Upbin LLP
10.2012 - 12.2016
Human Resource Assistant
Hoffman Manor Nursing Home
07.2007 - 10.2012
Certified NYS Notary Public - July 31, 2021 - July 31, 2025
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