Carol Gray
Adminstrative Support
Box Elder,SD
Summary
Office management professional with track record of optimizing administrative functions and fostering productive work environment. Recognized for strong focus on teamwork and achieving operational success. Reliable and adaptable, with skills in office software, scheduling, and resource management to meet changing needs.
Overview
10
10
years of professional experience
Work History
Inventory Specialist
C&G Management
10.2023 - Current
- Maintain confidentiality and HIPAA compliance when handling patient/customer information.
- Support cycle counts and inventory audits as needed.
- Utilize state compliance tracking systems such as METRC, CCRS, and other systems efficiently.
- Demonstrated exceptional attention to detail in accurately transferring information from state manifests into our POS and ERP systems.
- Collaborate with Purchasing Director to enhance Manifest Accepting processes and standard operating procedures for various states.
- Work with the accounting team to successfully resolve payment discrepancies and discrepancies with product qualities received.
Purchasing and Fixed Asset Property Accountant
Coeur D'Alene Tribe Finance Department
12.2021 - 10.2023
- Oversee and manage the day-to-day activities of the Tribe’s purchase order system,
ensuring that requests are coded appropriately, costs are allowable and within the scope
of work for each program. - Records the purchases, retirements, transfers and adjustments of capital assets in the
capital asset system on a monthly basis. - Prepares year-end reports required for the audit of financial statements.
- Establish, compile and maintain records of land, buildings and capital equipment to
document costs and depreciation of departments. - Reconciliation of the Tribe’s fixed asset schedules to the insurance carrier’s list of
buildings, equipment and vehicles. - Assist with the application and renewals of the Tribe’s property insurance policies
Behavioral Health Office Coordinator | Grants Mgmt
Marimn Health
04.2019 - 12.2021
- Serviced as a first point of contact for patients addressing needs related to substance use disorders and mental health conditions.
- Provided patient screening, scheduling appointments, and social support navigation to office based out-patient treatment and behavioral health counseling.
- Maintained the scheduling calendar for 12 Behavioral Health providers within Marimn Health practice.
- Familiar with various Behavioral Health grants such as TOR 3, State Opioid Response and TOR no cost extension, Zero Suicide Prevention, Department Of Justice, GPRA survey/questionnaires.
- Acted as a point of contact for the Behavioral Health department around grant tracking, data entry and required quarterly reporting to grant stakeholders.
- Collaborated with Reentry and MAT team on facilitating community based resources and linking patient to other social service needs within the community.
Behavioral Health Office Manager
The NATIVE Project
09.2015 - 03.2019
- Oversaw the daily non-clinical operations of the behavioral health department.
- Acted as a liaison between the medical team, behavioral health providers, and outside agencies to coordinate care and resolve barriers.
- Assisted the Behavioral Health Director with program development and implementation, creating schedules, and managing facility supplies and maintenance.
- Supervised 4 auxiliary employees (e.g., administrative staff), assisted in the hiring process, and provided training on policies and procedures.
- Ensured services are delivered with cultural competency and sensitivity to Native American values, traditions, and community needs.
- Maintained clinical and administrative records in compliance with all relevant regulations (e.g., HIPAA, 42 CFR Part 2, state and federal regulations)
Education
Addictions Studies
Spokane Falls Community College
Spokane, WA01-2008
Bachelor of Science - Social Sciences
Utah State University
Logan, UT01-1994
Skills
- Strong focus on accuracy
- Skilled in MS Office tools
- Data retention management
- Financial analysis and reporting
- Scheduling and calendar management
- Event coordination
- Knowledgeable in electronic health records
- QPR Gateway Training
- Trauma Informed Care Training
- Familiar with HIPPA and 42 CFR Part 2 as it pertains to the health industry
Timeline
Inventory Specialist
C&G Management
10.2023 - Current
Purchasing and Fixed Asset Property Accountant
Coeur D'Alene Tribe Finance Department
12.2021 - 10.2023
Behavioral Health Office Coordinator | Grants Mgmt
Marimn Health
04.2019 - 12.2021
Behavioral Health Office Manager
The NATIVE Project
09.2015 - 03.2019
Addictions Studies
Spokane Falls Community College
Bachelor of Science - Social Sciences
Utah State University