Carol Malave

Responsibilities

• Providing admin support to VASE.
• Process VASE purchase orders, internal service delivery (ISD) reimbursements, change orders, journal vouchers and new supplier requests.
• Maintains accurate records of all financial transactions to ensure the proper reconciliation and closing of fiscal year. Takes appropriate action as needed.
• Maintains University policies and procedures and upholds confidentiality to sensitive information. Disseminates pertinent University policies and procedures to VASE staff.
• Resolves procurement issues by working with vendors, USC accounts payable or other departments involved.
• Hiring tasks such as onboarding request, Glacier invites and review and I9 authorized signer.
• Processes on demand check requests for student workers and maintains student workers in MyViterbi.
• Supervise student workers that work with the financial team.
• Performs other duties as assigned

Responsibilities

• Working with Classroom Scheduling to schedule courses for DEN rooms.
• Working with staff to ensure that we had proper course day/times needed.
• Trouble shooting conflicts.
• Managing the front desk, assisting students/visitors.
• Managing incoming calls.
• Managing Viterbi walk in students to navigate students to correct advisement team.
• Ordering of office supplies.
• Maintaining office equipment.