Carol Malave
Lawndale,CA
Summary
Providing 10.5 years of assisting USC VASE with the processing of financial obligations. Providing years of relationship building, communication and problem solving skills with an adaptable nature.
Overview
18
18
years of professional experience
Work History
Business Budget Technician
University Of Southern California, USC
Los Angeles, CA
11.2013 - Current
Responsibilities
- Providing admin support to VASE.
- Process VASE purchase orders, internal service delivery (ISD) reimbursements, change orders, journal vouchers and new supplier requests.
- Maintains accurate records of all financial transactions to ensure the proper reconciliation and closing of fiscal year. Takes appropriate action as needed.
- Maintains University policies and procedures and upholds confidentiality to sensitive information. Disseminates pertinent University policies and procedures to VASE staff.
- Resolves procurement issues by working with vendors, USC accounts payable or other departments involved.
- Hiring tasks such as onboarding request, Glacier invites and review and I9 authorized signer.
- Processes on demand check requests for student workers and maintains student workers in MyViterbi.
- Supervise student workers that work with the financial team.
- Performs other duties as assigned
Program Assistant
University Of Southern California, USC
Los Angeles, CA
10.2005 - 11.2013
Responsibilities
- Working with Classroom Scheduling to schedule courses for DEN rooms.
- Working with staff to ensure that we had proper course day/times needed.
- Trouble shooting conflicts.
- Managing the front desk, assisting students/visitors.
- Managing incoming calls.
- Managing Viterbi walk in students to navigate students to correct advisement team.
- Ordering of office supplies.
- Maintaining office equipment.
Education
High School Diploma -
Hamilton Adult School
TorranceSkills
Skills
- Problem Solving
- Reconciling
- Adaptability
- Microsoft Office
- Records Management Procedures
- Expense Tracking
Timeline
Business Budget Technician
University Of Southern California, USC
11.2013 - Current
Program Assistant
University Of Southern California, USC
10.2005 - 11.2013
High School Diploma -
Hamilton Adult School