Carol Mangin

• Managed front desk operations, greeting visitors and directing inquiries to appropriate departments.
• Coordinated appointment scheduling and maintained organized calendar for staff meetings.
• Handled incoming calls, providing accurate information and addressing client concerns promptly.
• Processed visitor registrations, ensuring compliance with security protocols and company policies.

Along with Receptionist responsibilities

Traffic Wide Orbit responsibility was inputting commercials for TV stations.

• Coordinated executive schedules, ensuring optimal time management and prioritization of tasks.
• Facilitated communication between departments to streamline project workflows and enhance collaboration.
• Managed confidential documents and sensitive information, maintaining strict adherence to privacy protocols.
• Developed and maintained filing systems to improve information retrieval and organization efficiency.
• Handled confidential and sensitive information with discretion and tact.
• Assisted in the preparation of reports and presentations for executive meetings, enhancing decision-making processes.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
• Served as a liaison between departments to facilitate effective communication throughout the company.
• Organized and coordinated conferences and monthly meetings.
• Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
• Answered high volume of phone calls and email inquiries.
• Screened calls and emails and responded accordingly to support executive correspondence.
• Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
• Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
• Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
• Screened calls and emails and initiated actions to respond or direct messages for managers.
• Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
• Used advanced software to prepare documents, reports, and presentations.
• Supported business and hospitality needs of corporate partners and staff during meetings and company events.
• Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
• Enhanced executive productivity by managing email correspondence and prioritizing critical issues.