Carol Neely-Johnson

Professional office support specialist with extensive experience in administrative functions and office management. Known for reliability and adapting to dynamic work environments. Excellent organizational abilities and collaborative mindset ensure seamless team operations and goal achievement.

• Answering switchboard for main Bethlehem office phone numbers
• Facility Safety – Front gate, front desk sign-in sheets, employee/visitor check-in, notification to plant and office of visitors, common carrier arrival, generates and manages security cards, DHS forms, maintenance of facility employee lists
• Bethlehem office and plant payroll/Kronos administrator
• Bethlehem facility Admin function support:
• Central liaison for Bethlehem facility
• Update and reprint invoiced orders for Bethlehem CEC team
• Scheduling certain contractors, on site visitors
• Signs for package deliveries
• Conference room scheduling
• Places office supply, janitorial and other orders with vendors for facility needs.
• Supports CEC and East Region in JDE updates and other processes:
• Customer Message updates
• Blanket P.O. process – reviews blanket P.O.s sent to her by the CEC, checks them for appropriate information (terms, vendor name, duration, pricing, etc., before sending them to Allentown Admin. If the P.O. needs correction, she returns it to the CEC CSS.
• Working the returned mail information for the East Region.
• Monitor Microsoft Access in remote desktop for precious day shipments, contact customer, and outsourced information, then send to the appropriate person that entered the order in JDE.s
• Update information in Zip Code database as needed.
• Accounts Receivable - Sends customer checks received to lock box and notes Activity Log of credit card payments and other necessary notes.
• Serves as Bethlehem facility Wellness Champion, handling the walking initiative as well as the flu shot coordination for the location.
• Responsible for former Linde Healthcare driver on call list and weekly updates and coordination with the answering service.
• Processing of former Linde Healthcare weekly ultrasonic (UE) billing and monthly cylinder maintenance billing, as well as updating and maintaining the Linde Requalification database and communicating with the Linde Healthcare locations regarding UE and cylinder maintenance billings.
• Pulls the Common Carrier Prior Day and Outsource Microsoft Access reports and distributes daily to the appropriate people.
• Checks for customer purchase orders in Jaggaer website versus JDE and notifies PDI Richmond location where discrepancies are found.