Summary
Overview
Work History
Education
Skills
Timeline
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CAROL STYLES

CAROL STYLES

Loveland

Summary

I am seeking a position where I can utilize my strong skills in accounting and financial management to support the growth and success of your organization. With a solid background in A/P, A/R, Payroll processing, City Taxes, Collections, and Customer service, I bring a high level of organization, attention to detail, and dependability. My expertise in financial recordkeeping, budget tracking, and reconciliation ensures accuracy and efficiency. As a certified Colorado Notary, I also offer added flexibility and value to the team.

Overview

28
28
years of professional experience

Work History

Bookkeeper/HR

First Point Construction & Restoration
06.2022 - 02.2025
  • Intuit Quickbooks A/P- Enter Vendor invoices & pay them weekly
  • A/R Collections
  • Weekly Payroll -Maintaining payroll deductions
  • Reconcile- All Bank Accounts & Credit Card Accounts
  • Bank Runs to Deposit Customer Checks
  • Assist Owner with Maintaining Vehicle & Trailer Registrations & Insurance
  • Weekly Budgeting for meeting with Owners & Management team
  • On Boarding with New Hires - Set up in PayChex/ADP Payroll System - set up with Medical/Dental/Vision & 401k

Bookkeeper/Administration

Larch Industry
11.2020 - 05.2022
  • Desktop QB
  • A/P, A/R, Payroll with 3rd Party -PayChex services
  • Track & maintain all assets -registration & Insurance, create POs for vendor orders
  • Create customer invoices
  • Post received payments
  • Enter in all vendor invoices for payment
  • Send W9s & Cert of Ins to customers
  • Verify staff credit card receipts with expense reports & credit card accounts
  • Set up new hires, schedule drug screenings

Full Charge Bookkeeper

Automatics & Machinery Co, Inc
03.2020 - 10.2020
  • Desktop QuickBooks, A/P, A/R, Payroll in G &A Partners, Collections, Files& Pay Sales Tax, Enter PO’s, type up Customer Invoices, Remote Deposit of customer checks, ACH payment
  • General Journal Entries, Reconcile Bank Account Monthly

Administrative Assistant

Robert Half - temp agency for Larch Industry
02.2020 - 03.2020
  • Desktop Quickbooks
  • Administrative duties
  • Assist company with A/P, A/R, Payroll W/PayChex 50 Employee's
  • Typing up Company Policies & Procedures for the Office staff job duties
  • Assisting Company Managers

Bookkeeper/Office Manager

Freedom Drilling Services
09.2018 - 01.2020
  • Quickbooks Online -A/P, A/R - Type up Billing invoices & Print and send a copy-with crew lead to take to the job site Company man on the rig to approve & sign and return signed invoice copy
  • Then I entered into OpenInvoice online for payment
  • Pay vendor invoices weekly
  • Bi-Weekly Payroll for 33 Employees with ADP - Prepare payroll -Verify Clock in & out times - add garnishment deductions & other payroll deductions
  • Run Deposits to the bank
  • Reconcile all bank accounts & credit card accounts
  • Assist with Hiring
  • Hew Hire onboarding - set new hires up to watch training videos and complete paperwork
  • Make travel arrangements - flights, hotel rooms, rental cars

Office Manager/Bookkeeper

Pro Pallet
05.2018 - 09.2018
  • Sage 50 Software - A/P, A/R
  • Print sales orders/bill of ladings and invoices
  • Daily Deposits & File IFTA Tax
  • Weekly payroll in SAP for 75 Employees
  • EFPTS payroll taxes
  • Answer phones, assist customers & vendors on the phone, in person and via email

Bookkeeper/Office Manager

Northern Colorado Plumbing & Drain
11.2017 - 05.2018
  • Quickbooks online - A/P, A/R
  • Daily Deposits
  • Weekly payroll with PayChex for 8 Employees
  • Reconcile all bank accounts daily & monthly
  • Answer phones
  • Dispatching- set up appointments with customers
  • Assign employees with jobs they will do each day

General Manager/Bookkeeper/Office Manager/HR

USA Liberty Arms
11.2015 - 12.2017
  • Quickbooks -A/P, A/R
  • Run daily deposits to the bank
  • Monthly Sales Tax
  • Bi-Weekly payroll in Quickbooks for 16 Employees - EFTPS Payroll tax
  • Reconcile bank account daily & monthly
  • In house verification of all background checks (4473 forms) that they are properly filled out and completed for Firearm purchases
  • Manage all staff
  • Set up employee weekly work schedule
  • Implement store policies
  • Advertising/Marketing

Office Manager

King Buick & King GMC
10.2014 - 04.2015
  • A/P, A/R
  • Journal entries
  • Month End Reconciliation
  • Monthly Sales tax for both stores
  • Daily Deposit for parts, Service & The sales floor
  • Pay off Car Deals with Ally online transfer funds
  • Break car deals down & bill the banks
  • Assist with payroll

Office Manager/Bookkeeper

M&M Axle & Tire
01.2013 - 12.2014
  • Online Quickbooks - A/P, A/R, - Payroll in QB for 8 Colorado Employees & 5 Idaho Employees - EFTPS payroll taxes
  • Pay vendor invoices weekly
  • Type up bill of ladings for each load going out
  • Send customers invoices
  • Collections
  • Manager 1 office employee in CO and Assist the ID office
  • Drivers paperwork -verify receivers with PO's enter PO's
  • Verify Driver Mileage and Logbooks
  • Enter all receipts and all expense report
  • Pay sales use tax, wage withhold tax, IFTA tax

A/P Clerk II

Animal Health International
09.2011 - 01.2013
  • A/P -Enter 100+ invoices daily for payment
  • Run the weekly check run 350+ checks
  • Verify invoices with the check run report
  • Match checks with invoices & file the paid invoices
  • Complete all credit applications, send out W9 forms & Tax exempt certificates

Accounting Clerk / Payroll / Purchasing

Decor Inc
10.2010 - 09.2011
  • Using Computer Ease System- Payroll for 85 Employees on Direct Deposit & Print check for 8 employees
  • Order job material for each project
  • Track received materials
  • Pay vendor invoices weekly
  • Bill General Contractors for each project on a monthly basis, when needed make collection calls
  • New Hire On Boarding - run criminal background checks
  • Fax each supplier lien waivers on all jobs then mail the signed originals to the General Contractors
  • Collect material for operations & maintenance manuals on each job - type Warranty letters and send to the General Contractors prior to the closing of each job

Accounting A/P

Golden Triangle Construction
06.2006 - 10.2010
  • Use Maxwell System - for A/P job cost accounting
  • Submit approval forms for each invoice received to project managers
  • Verify Subcontractors have submitted all COI's, signed subcontract agreement & W9
  • Enter invoices in A/P For payment
  • Post invoices to pay weekly & print check 100-250 checks
  • Match checks with invoices
  • Mail checks to Subcontractors

Accounting Assistant

Pioneer Credit Counseling
10.2002 - 06.2006
  • Use Quickbooks Pro - for A/P & A/R-
  • Print checks to pay outstanding invoices
  • Reconcile both trust bank accounts weekly & monthly
  • Assist with Payroll in Quickbooks for 42 Employees with Direct Deposit
  • Set up bank wire transfers
  • Assist with Agent commissions - update info on spread sheets & in Quickbooks

Student Account Advisor

National American University
04.2001 - 10.2002
  • Advise students of course costs
  • Take incoming calls from parents & students with questions
  • Balance student accounts, process change of registrations
  • Enter payments into the system
  • Collections & Assist students in the office, by phone & email

A/P Clerk

Amcon Distributing
08.2000 - 03.2001
  • Sort Mail
  • Answer phones
  • Monthly Tobacco & Cigarette Tax forms for 4 States
  • Balance invoices with Purchase orders
  • Batch invoices & purchase orders for payment

Customer Service Associate

Wyoming Student Loan Corp
05.1997 - 05.2000
  • Service Student loans
  • Make collection calls
  • Set loans up on Forbearance or deferral while in school
  • Process mail
  • Take incoming calls
  • Run daily, weekly & monthly reports

Education

Beginning Media -

L.C.C.C.
Cheyenne, WY

High School -

Central High School
Cheyenne, WY
01.1987

Skills

  • Accounting
  • A/P, A/R
  • Payroll
  • City Taxes
  • Collections
  • Microsoft Office 365 (Excel)
  • Google Calendar, Google Drive
  • Ten key by touch
  • Quickbooks online, Quickbooks desktop
  • Maxwell system, Computer Ease, SAP software
  • Leadership initiative
  • Multi-tasking

Timeline

Bookkeeper/HR

First Point Construction & Restoration
06.2022 - 02.2025

Bookkeeper/Administration

Larch Industry
11.2020 - 05.2022

Full Charge Bookkeeper

Automatics & Machinery Co, Inc
03.2020 - 10.2020

Administrative Assistant

Robert Half - temp agency for Larch Industry
02.2020 - 03.2020

Bookkeeper/Office Manager

Freedom Drilling Services
09.2018 - 01.2020

Office Manager/Bookkeeper

Pro Pallet
05.2018 - 09.2018

Bookkeeper/Office Manager

Northern Colorado Plumbing & Drain
11.2017 - 05.2018

General Manager/Bookkeeper/Office Manager/HR

USA Liberty Arms
11.2015 - 12.2017

Office Manager

King Buick & King GMC
10.2014 - 04.2015

Office Manager/Bookkeeper

M&M Axle & Tire
01.2013 - 12.2014

A/P Clerk II

Animal Health International
09.2011 - 01.2013

Accounting Clerk / Payroll / Purchasing

Decor Inc
10.2010 - 09.2011

Accounting A/P

Golden Triangle Construction
06.2006 - 10.2010

Accounting Assistant

Pioneer Credit Counseling
10.2002 - 06.2006

Student Account Advisor

National American University
04.2001 - 10.2002

A/P Clerk

Amcon Distributing
08.2000 - 03.2001

Customer Service Associate

Wyoming Student Loan Corp
05.1997 - 05.2000

Beginning Media -

L.C.C.C.

High School -

Central High School
CAROL STYLES