Quickbooks
CAROL STYLES
Loveland
Summary
I am seeking a position where I can utilize my strong skills in accounting and financial management to support the growth and success of your organization. With a solid background in A/P, A/R, Payroll processing, City Taxes, Collections, and Customer service, I bring a high level of organization, attention to detail, and dependability. My expertise in financial recordkeeping, budget tracking, and reconciliation ensures accuracy and efficiency. As a certified Colorado Notary, I also offer added flexibility and value to the team.
Overview
28
28
years of professional experience
Work History
Bookkeeper/HR
First Point Construction & Restoration
06.2022 - 02.2025
- Intuit Quickbooks A/P- Enter Vendor invoices & pay them weekly
- A/R Collections
- Weekly Payroll -Maintaining payroll deductions
- Reconcile- All Bank Accounts & Credit Card Accounts
- Bank Runs to Deposit Customer Checks
- Assist Owner with Maintaining Vehicle & Trailer Registrations & Insurance
- Weekly Budgeting for meeting with Owners & Management team
- On Boarding with New Hires - Set up in PayChex/ADP Payroll System - set up with Medical/Dental/Vision & 401k
Bookkeeper/Administration
Larch Industry
11.2020 - 05.2022
- Desktop QB
- A/P, A/R, Payroll with 3rd Party -PayChex services
- Track & maintain all assets -registration & Insurance, create POs for vendor orders
- Create customer invoices
- Post received payments
- Enter in all vendor invoices for payment
- Send W9s & Cert of Ins to customers
- Verify staff credit card receipts with expense reports & credit card accounts
- Set up new hires, schedule drug screenings
Full Charge Bookkeeper
Automatics & Machinery Co, Inc
03.2020 - 10.2020
- Desktop QuickBooks, A/P, A/R, Payroll in G &A Partners, Collections, Files& Pay Sales Tax, Enter PO’s, type up Customer Invoices, Remote Deposit of customer checks, ACH payment
- General Journal Entries, Reconcile Bank Account Monthly
Administrative Assistant
Robert Half - temp agency for Larch Industry
02.2020 - 03.2020
- Desktop Quickbooks
- Administrative duties
- Assist company with A/P, A/R, Payroll W/PayChex 50 Employee's
- Typing up Company Policies & Procedures for the Office staff job duties
- Assisting Company Managers
Bookkeeper/Office Manager
Freedom Drilling Services
09.2018 - 01.2020
- Quickbooks Online -A/P, A/R - Type up Billing invoices & Print and send a copy-with crew lead to take to the job site Company man on the rig to approve & sign and return signed invoice copy
- Then I entered into OpenInvoice online for payment
- Pay vendor invoices weekly
- Bi-Weekly Payroll for 33 Employees with ADP - Prepare payroll -Verify Clock in & out times - add garnishment deductions & other payroll deductions
- Run Deposits to the bank
- Reconcile all bank accounts & credit card accounts
- Assist with Hiring
- Hew Hire onboarding - set new hires up to watch training videos and complete paperwork
- Make travel arrangements - flights, hotel rooms, rental cars
Office Manager/Bookkeeper
Pro Pallet
05.2018 - 09.2018
- Sage 50 Software - A/P, A/R
- Print sales orders/bill of ladings and invoices
- Daily Deposits & File IFTA Tax
- Weekly payroll in SAP for 75 Employees
- EFPTS payroll taxes
- Answer phones, assist customers & vendors on the phone, in person and via email
Bookkeeper/Office Manager
Northern Colorado Plumbing & Drain
11.2017 - 05.2018
- Quickbooks online - A/P, A/R
- Daily Deposits
- Weekly payroll with PayChex for 8 Employees
- Reconcile all bank accounts daily & monthly
- Answer phones
- Dispatching- set up appointments with customers
- Assign employees with jobs they will do each day
General Manager/Bookkeeper/Office Manager/HR
USA Liberty Arms
11.2015 - 12.2017
- Quickbooks -A/P, A/R
- Run daily deposits to the bank
- Monthly Sales Tax
- Bi-Weekly payroll in Quickbooks for 16 Employees - EFTPS Payroll tax
- Reconcile bank account daily & monthly
- In house verification of all background checks (4473 forms) that they are properly filled out and completed for Firearm purchases
- Manage all staff
- Set up employee weekly work schedule
- Implement store policies
- Advertising/Marketing
Office Manager
King Buick & King GMC
10.2014 - 04.2015
- A/P, A/R
- Journal entries
- Month End Reconciliation
- Monthly Sales tax for both stores
- Daily Deposit for parts, Service & The sales floor
- Pay off Car Deals with Ally online transfer funds
- Break car deals down & bill the banks
- Assist with payroll
Office Manager/Bookkeeper
M&M Axle & Tire
01.2013 - 12.2014
- Online Quickbooks - A/P, A/R, - Payroll in QB for 8 Colorado Employees & 5 Idaho Employees - EFTPS payroll taxes
- Pay vendor invoices weekly
- Type up bill of ladings for each load going out
- Send customers invoices
- Collections
- Manager 1 office employee in CO and Assist the ID office
- Drivers paperwork -verify receivers with PO's enter PO's
- Verify Driver Mileage and Logbooks
- Enter all receipts and all expense report
- Pay sales use tax, wage withhold tax, IFTA tax
A/P Clerk II
Animal Health International
09.2011 - 01.2013
- A/P -Enter 100+ invoices daily for payment
- Run the weekly check run 350+ checks
- Verify invoices with the check run report
- Match checks with invoices & file the paid invoices
- Complete all credit applications, send out W9 forms & Tax exempt certificates
Accounting Clerk / Payroll / Purchasing
Decor Inc
10.2010 - 09.2011
- Using Computer Ease System- Payroll for 85 Employees on Direct Deposit & Print check for 8 employees
- Order job material for each project
- Track received materials
- Pay vendor invoices weekly
- Bill General Contractors for each project on a monthly basis, when needed make collection calls
- New Hire On Boarding - run criminal background checks
- Fax each supplier lien waivers on all jobs then mail the signed originals to the General Contractors
- Collect material for operations & maintenance manuals on each job - type Warranty letters and send to the General Contractors prior to the closing of each job
Accounting A/P
Golden Triangle Construction
06.2006 - 10.2010
- Use Maxwell System - for A/P job cost accounting
- Submit approval forms for each invoice received to project managers
- Verify Subcontractors have submitted all COI's, signed subcontract agreement & W9
- Enter invoices in A/P For payment
- Post invoices to pay weekly & print check 100-250 checks
- Match checks with invoices
- Mail checks to Subcontractors
Accounting Assistant
Pioneer Credit Counseling
10.2002 - 06.2006
- Use Quickbooks Pro - for A/P & A/R-
- Print checks to pay outstanding invoices
- Reconcile both trust bank accounts weekly & monthly
- Assist with Payroll in Quickbooks for 42 Employees with Direct Deposit
- Set up bank wire transfers
- Assist with Agent commissions - update info on spread sheets & in Quickbooks
Student Account Advisor
National American University
04.2001 - 10.2002
- Advise students of course costs
- Take incoming calls from parents & students with questions
- Balance student accounts, process change of registrations
- Enter payments into the system
- Collections & Assist students in the office, by phone & email
A/P Clerk
Amcon Distributing
08.2000 - 03.2001
- Sort Mail
- Answer phones
- Monthly Tobacco & Cigarette Tax forms for 4 States
- Balance invoices with Purchase orders
- Batch invoices & purchase orders for payment
Customer Service Associate
Wyoming Student Loan Corp
05.1997 - 05.2000
- Service Student loans
- Make collection calls
- Set loans up on Forbearance or deferral while in school
- Process mail
- Take incoming calls
- Run daily, weekly & monthly reports
Education
Beginning Media -
L.C.C.C.
Cheyenne, WYHigh School -
Central High School
Cheyenne, WY01.1987
Skills
- Accounting
- A/P, A/R
- Payroll
- City Taxes
- Collections
- Microsoft Office 365 (Excel)
- Google Calendar, Google Drive
- Ten key by touch
- Quickbooks online, Quickbooks desktop
- Maxwell system, Computer Ease, SAP software
- Leadership initiative
- Multi-tasking
Certification
Colorado Notary Since 2010
Accomplishments
- Saved company nearly $155,000 by finding errors from Prior office Personnel. They did not invoice 3 customers on high dollar jobs and they did not take terminated employee's off the medical insurance.
- Served as the sole Bookkeeper for a $4 million Service company.
- Supervised team of 4 staff members.
- Successfully completed Work Comp & G/L audits for 2 years with 1 company.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimeWork Location
On-SiteRemoteHybridImportant To Me
Work-life balanceCompany CultureHealthcare benefitsPaid time offQuote
The person who says it cannot be done should not interrupt the person who is doing it.
Chinese proverb
Software
Google Drive
Languages
English
Full Professional
Timeline
Bookkeeper/HR
First Point Construction & Restoration
06.2022 - 02.2025
Bookkeeper/Administration
Larch Industry
11.2020 - 05.2022
Full Charge Bookkeeper
Automatics & Machinery Co, Inc
03.2020 - 10.2020
Administrative Assistant
Robert Half - temp agency for Larch Industry
02.2020 - 03.2020
Bookkeeper/Office Manager
Freedom Drilling Services
09.2018 - 01.2020
Office Manager/Bookkeeper
Pro Pallet
05.2018 - 09.2018
Bookkeeper/Office Manager
Northern Colorado Plumbing & Drain
11.2017 - 05.2018
General Manager/Bookkeeper/Office Manager/HR
USA Liberty Arms
11.2015 - 12.2017
Office Manager
King Buick & King GMC
10.2014 - 04.2015
Office Manager/Bookkeeper
M&M Axle & Tire
01.2013 - 12.2014
A/P Clerk II
Animal Health International
09.2011 - 01.2013
Accounting Clerk / Payroll / Purchasing
Decor Inc
10.2010 - 09.2011
Accounting A/P
Golden Triangle Construction
06.2006 - 10.2010
Accounting Assistant
Pioneer Credit Counseling
10.2002 - 06.2006
Student Account Advisor
National American University
04.2001 - 10.2002
A/P Clerk
Amcon Distributing
08.2000 - 03.2001
Customer Service Associate
Wyoming Student Loan Corp
05.1997 - 05.2000
Beginning Media -
L.C.C.C.
High School -
Central High School
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