Carol Wullenweber
Cincinnati,OH
Summary
An Accomplished Executive Administrative/Personal Assistant. Skilled in organization of C-Level executive calendars, travel, and correspondence. Execution of transcription, database programs, Microsoft Office, MS 365. Executive use of virtual meeting programs such as TEAMS, Zoom and Webex. Very proficient in executive daily needs, employee management, client assistance.
Overview
18
18
years of professional experience
Work History
Executive Secretary to Medical Director NSICU
University Of Cincinnati, UCHealth
12.2018 - Current
- Neuroscience ICU Assistant to the Medical Director and many Nurse Practitioners, Physician Assistants, and other Medical MD Attendings.
- Verified effective, consistent communication between department heads, medical staff and governing boards through board meeting attendance and synchronization of interdepartmental functions.
- Schedule for the NSICU containing rotations of residents and fellows throughout the University
- Represented staff at meetings and on designated committees relative to areas of specialty or service.
- Coordinate signing of Death Certificates with Funeral Services
- Work with Business Team and Admins throughout the Department of Neurology and other closely related departments in coordinating the much relevant adgenda
Development Associate
Ursuline Academy
12.2017 - 12.2018
- Development Department Team, coordinating major school Fund raisers
- Creating solicitations and tracking constituent information through various fund-raising software programs Timely preparation is required as activities are consistently in transition.
- Completed projects in alignment with target deadlines and financial objectives.
- Created fundraising strategies tied to [Type] institution's mission, programs and goals.
- Attended special events, acting as client representative and making new contacts with possible donors.
Executive Assistant to the Principal
St. Aloysius Gonzaga (Archdiocese Of Cincinnati)
12.2005 - 12.2017
- To the principal, keeping calendars, scheduling travel and taking charge of communications, liaison with in-house staff and clients and outside connections
- Admissions Registrar, sole Office Manager, and Nurse
- Extremely fast paced environment, meeting with families regarding extensive enrollment screenings
- Processing of reports, record keeping, meeting teacher/parent needs, diffusing parental/student upsets as well as addressing consistent student needs and concerns
- Flexibility to on spot changes day to day
- Handled confidential and sensitive information with discretion and tact.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Used advanced software to prepare documents, reports, and presentations.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Executive Assistant
St. Teresa Of Avila Catholic School
01.2006 - 06.2010
- worked here and St.Aloysius Gonzaga simultaneously and this was full time through Archdiocese Diocese of Cincinnati.
- Registering, maintaining needs, caring for children and families
- Handled confidential and sensitive information with discretion and tact.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Answered high volume of phone calls and email inquiries.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Promoted team productivity by keeping supplies organized and well-stocked.
Scheduling Coordinator
American Family Insurance
- Work with the office agent and office manager in scheduling and bringing in new and repeat business
- Consistent contact with customers by phone and in person.
Transcriptionist
Arbitration Solutions
- Transcribed tapes dictated by owner of Arbitration Company
- Typed reports and notes based mostly on auto accident arbitration.
Intake Triage Coordinator/Assistant
University of Cincinnati
- Asked to follow an administrator to this new position-Assistant to two nationally known psychiatrists, Susan McElroy and Paul Keck
- Screened patients into the specially formed program which assisted clients that needed only medication management
- Soley performed this position with all executive assistant duties, record keeping, transcription, and screening for this program.
Intake Triage Coordinator/Assistant, Psych Resident Liaison
Central Psychiatric Clinic, University of Cincinnati
- This office was a 6 person office which became solely run by me
- Screened and evaluated all initial calls and walk in patients seeking treatment including severe psychiatric disorders and alcohol treatment
- Extensive history obtained and patient triaged into our services or other community services based on psychiatric needs
- Worked extensively with directors of the clinic, tenured psychiatrists, and psychiatric residents, which included training and management of their caseloads
- Duties also included patient screening, assigning cases, documentation of treatment and termination procedures
- Extensive record keeping, database management, transcription, employee management, Patient care and extensive time meeting with the severely mentally ill
- Patient care could involve very psychotic or suicidal/homicidal patients requiring immediate responses.
Education
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Mother of Mercy HS
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St. Aloysius Gonzaga Grade School
Computer Science And Programming/ Psychology
University of Cincinnati
Skills
- Outlook, Microsoft 365
- Microsoft Office
- Virtual meeting software setup and running (ZOOM, TEAMS, WEBEX)
- Onboarding and Hiring Processes
- Executive Calendar management
- Travel coordination
- Expense reconciliation
Timeline
Executive Secretary to Medical Director NSICU
University Of Cincinnati, UCHealth
12.2018 - Current
Development Associate
Ursuline Academy
12.2017 - 12.2018
Executive Assistant
St. Teresa Of Avila Catholic School
01.2006 - 06.2010
Executive Assistant to the Principal
St. Aloysius Gonzaga (Archdiocese Of Cincinnati)
12.2005 - 12.2017
Scheduling Coordinator
American Family Insurance
Transcriptionist
Arbitration Solutions
Intake Triage Coordinator/Assistant
University of Cincinnati
Intake Triage Coordinator/Assistant, Psych Resident Liaison
Central Psychiatric Clinic, University of Cincinnati
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Mother of Mercy HS
undefined
St. Aloysius Gonzaga Grade School
Computer Science And Programming/ Psychology
University of Cincinnati
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