Carolina Cardoso Poellnitz
New York
Summary
Detail-oriented administrative professional with extensive experience coordinating schedules, projects, and operational workflows. Skilled in managing tasks, vendor communications, and client relations. Eager to transition administrative expertise into property and maintenance operations coordination.
Overview
16
16
years of professional experience
Work History
Personal Assistant / Administrative Support
Self-Employed
New York
08.2014 - Current
- Managed schedules, correspondence, and documentation for multiple clients.
- Coordinated events, meetings, and travel logistics, ensuring smooth operations.
- Developed organizational systems and digital tracking tools to monitor tasks, deadlines, and project progress.
Studio Operations & Materials Assistant
Art Students League of New York
New York
01.2017 - 06.2024
- Supported daily operations, assisting students, instructors, and visitors.
- Organized materials, tracked inventory, and maintained accurate records.
- Managed scheduling and coordination for multiple instructors and classes, improving operational efficiency.
- Assisted with digital communications, updates, and project documentation.
Financial Assistant
Guadalupe Filmes
São Paulo
01.2012 - 02.2014
- Maintained financial records and coordinated vendor payments.
- Streamlined office processes to support multiple projects.
- Assisted with project documentation and workflow organization.
Production Logistics Intern
Santa TV
São Paulo
02.2010 - 11.2011
- Supported scheduling, logistics, and documentation for media projects.
- Acted as liaison between staff, talent, and vendors.
- Developed tools and templates to improve project tracking and efficiency.
Art Educator
SESC - Serviço Social do Comércio
São Paulo
06.2009 - 02.2010
- Guided children through exhibitions, facilitating interactive learning.
- Supported communication between staff, artists, and visitors.
Education
Printmaking -
Art Students League of New York
New York, NY11.2018
Film Studies -
Universidade Anhembi Morumbi
São Paulo, SP01.2010
Skills
- Administrative and executive support
- Calendar and schedule management
- Client, tenant, and vendor communication
- Correspondence and documentation
- Microsoft Office Suite (Word, Excel, Outlook)
- Bilingual: English and Portuguese
- Customer service / Public-facing interactions
- Inventory and materials management
- Event coordination
- Workflow optimization and task tracking
Timeline
Studio Operations & Materials Assistant
Art Students League of New York
01.2017 - 06.2024
Personal Assistant / Administrative Support
Self-Employed
08.2014 - Current
Financial Assistant
Guadalupe Filmes
01.2012 - 02.2014
Production Logistics Intern
Santa TV
02.2010 - 11.2011
Art Educator
SESC - Serviço Social do Comércio
06.2009 - 02.2010
Printmaking -
Art Students League of New York
Film Studies -
Universidade Anhembi Morumbi
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