Summary
Overview
Work History
Education
Timeline
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Caroline Helm

Brooklyn,NY

Summary

Dedicated and detail-oriented People Coordinator with extensive experience in recruitment, office management, and employee relations. Proven track record of supporting HR functions, coordinating company events, and ensuring smooth operations.

Overview

7
7
years of professional experience

Work History

People & Office Coordinator

Net Natives
Brooklyn, NY
12.2022 - Current
  • Provide administrative support to the People and Operations teams, including diary management, event planning, office logistics, travel coordination, HR, and recruitment administration.
  • Ensure compliance with state guidelines and codes for US office health and safety measures.
  • Organize and execute company events, presentations, and meetings, ensuring logistics run smoothly.
  • Assist with employee benefits and managing recognition programs.
  • Manage recruitment processes, including posting job adverts, updating the ATS, sourcing, CV screening, conducting initial candidate calls, and scheduling interviews.
  • Administer HR tasks, including updating HRIS, verifying US compliance, and managing onboarding and offboarding processes.

People Coordinator

Social Chain
Brooklyn, NY
02.2022 - 12.2022
  • Scheduled interviews, updated job boards, prepared contracts, and conducted employee onboarding and offboarding.
  • Managed employee recognition programs for birthdays, anniversaries, and organized events.
  • Collaborated with the DEI Committee to achieve their goals and initiatives by organizing speakers and events.
  • Oversaw office space management while efficiently completing various administrative projects and forming partnerships.

Recruiting Specialist

Newmark Knight Frank
New York, NY
07.2019 - 02.2024
  • Promoted from Recruiting Coordinator in Novermber 2021
  • Managed end-to-end recruitment process, including candidate sourcing and phone screening.
  • Scheduled interviews for top candidates in collaboration with hiring managers.
  • Streamlined hiring process by managing job offers and approval paperwork.
  • Responsible for initiating and reviewing background checks as well as tracking the Employee Referral Program.

Assistant Media Negotiator

Hearts and Science
New York, NY
07.2019 - 01.2021
  • Handled day-to-day scheduling requests, allocation changes, and delivery on the Video Investment Team.
  • Uploaded client schedules and completed post-analyses quarterly.
  • Coordinated resolution of billing discrepancies with networks and finance.
  • Analyzed TV and digital network media plans for optimized pricing.

Distribution Operations Processor

Broadcast Music Inc.
Nashville, TN
05.2017 - 05.2019
  • Researched and processed critical information to meet team goals and deadlines.
  • Contributed to project collaborations in order to enhance process efficiency within aggressive timelines.
  • Identified and selected writers and publishers for titles featured on music cue sheets.
  • Researched television and film productions to update music cue sheets and link performances.

Client Relations Specialist

Blue Equinox
Brentwood, TN
01.2017 - 04.2024
  • Participated in weekly sales and negotiation training sessions.
  • Identified potential business opportunities by working closely with key clients and prospects.
  • Generated new business through cold calling and face-to-face interactions with potential and existing clients.

Education

Bachelor of Arts - Communication Studies

The University of Alabama
Tuscaloosa, AL
05-2016

Timeline

People & Office Coordinator

Net Natives
12.2022 - Current

People Coordinator

Social Chain
02.2022 - 12.2022

Recruiting Specialist

Newmark Knight Frank
07.2019 - 02.2024

Assistant Media Negotiator

Hearts and Science
07.2019 - 01.2021

Distribution Operations Processor

Broadcast Music Inc.
05.2017 - 05.2019

Client Relations Specialist

Blue Equinox
01.2017 - 04.2024

Bachelor of Arts - Communication Studies

The University of Alabama

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Caroline Helm