Caroline Henry
Queens,NY
Summary
- A highly organized and detail-oriented Executive Assistant providing thorough and skillful administrative support to senior executives.
- Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve project goals.
- An independent and self-motivated professional with excellent research and writing skills; able to grow positive relationships with clients and colleagues at all organizational levels.
- Computer skills include: Excel, PowerPoint, MS Word, QuickBooks, Microsoft Outlook, Smarsh, Smart, Zoom, GoToMeeting and GoToWebinar
Overview
11
11
years of professional experience
Work History
Medical Screener- Reception Technician
CSL Plasma
Edison, NJ
01.2022 - Current
- In compliance with Standard Operating Procedures (SOPs), assists qualified donors in completing the screening process
- The screening procedures includes but are not limited to: assessing the self-administered health history, answering basic medical questions associated with the donation process, referring donors to medical staff when appropriate and preforming health screening procedures such a blood pressure, pulse, weight, temperature
- Performing finger sticks to obtain a blood sample to obtain donor’s hematocrit and total protein levels
- Educate new donors on the use of therapeutic products made from donated plasma
- This includes explaining the screening process, the health screening tests performed, the appointment system, donation fees, center policies, proper nutrition and any other information pertinent to the donor
- Ensures that all donors’ questions are answered timely, accurately and professionally
- Register applicant and transfer donors based upon completion of appropriate training and operational needs of the center
- Maintain a clean efficient work environment and ensures sufficient operation supplies and forms are available as needed
- Promoting safety in all actions and ensuring to follow all Health Safety & Environmental (HSE) and Occupational Safety and Health Administration (OSHA) policies and procedures
- Maintains confidentiality of all personnel, donor and center information.
Administrative Specialist
Weill Cornell Medicine
New York, NY
01.2016 - 01.2021
- Maintains keen awareness of surroundings by ensuring all persons entering the floor are authorized
- Greets, screens and announces visitors, faculty and trainees in a professional manner
- Routes phone calls in a courteous, customer service-oriented manner
- Responds to routine inquiries in accordance with established guidelines
- Helps to oversee and maintain Outlook calendar system for their respective floor conference rooms; schedules meetings and training sessions; arranges requested audio-visual equipment when necessary
- Confirms dates and times of meetings
- Assists with the set-up and breakdown of the training room and conference rooms
- Maintains own desk and reception space in a neat and orderly fashion
- Maintains awareness of general appearance of waiting area and other public areas
- Notifies building management and cleaning staff of necessary cleanups
- Manages the shared material resources; coordinates purchasing and maintains inventory controls; serves as liaison with accounts payable and purchasing
- Distributes office supplies when delivered and restocks pantry items as needed
- Assists in initiating and implementing office systems
- Inputs all maintenance requests into the online system and contacts building management to ensure quick follow-up and resolution to problems
- Picks-up, sorts and distributes mail for the floor
- Signs for deliveries and ensures they are picked up by the addressee
- Assists with packaging and sending mail packages
- Provides back up assistance to Administrative support; provides cross coverage where needed as appropriate during lunch, vacation and absences
- Provides administrative support for the Business Office of the Joint Clinical Trials Office (JCTO) and the Institutional Review Board (IRB)
- Assists the Director of the IRB & Research Integrity, the Director of Research Integrity, and the Director of the JCTO Business Office with requests pertaining to facilities, maintenance, shared resources, and other matters as required.
Executive Assistant to the CFO
Katalyst Securities LLC
New York, NY
01.2013 - 01.2016
- Accounting & Client Relations - Manage and execute monthly cash flows / reconciliations for all accounts, direct and manage all investor distributions - resolving any discrepancies and issues prepare all tax schedules
- Review and release quarterly client account portfolio performance and manage client account information
- Analyze, examine, and interpret account records, compile financial information, and reconcile reports and financial data
- Manage all accounts and act as a liaison between CFO, banks and clients
- Write correspondences; proof and edit all account communications and other documents to ensure accuracy and consistency
- Coordinate preparation and timely dissemination of company reports and slide presentations for board meetings
- Process journal entries and perform accounting corrections to ensure accurate records
- Book all travel arrangements (Flights, Hotels, Amtrak Trains, Car Services, Order/Pick up Lunch, Dinner Reservation for Clients and Entertainment)
- Administration & Organization - Update and maintain CFO's calendar, completely re-organize the Executive and Finance libraries, and assist outsourced hires (such as accountants) with special projects as needed, including office move
- Create highly effective organizational and filing systems, including quick and thorough indexing and filing resulting in easy access to critical information and streamlined office functioning
- Create expense reports, budgets and maintain filing systems
- Conduct extensive internet research to prepare, gather, and proof briefing material, agendas, and potential acquisitions, reporting findings to CFO
- Develop, format and maintain databases
- Interviewing new hire, maintain new hire packages
- Arranging Conference call with client and partners.
Education
B.S. - Business Managements
Cosmetologist -
Advance Diploma -
Timeline
Medical Screener- Reception Technician
CSL Plasma
01.2022 - Current
Administrative Specialist
Weill Cornell Medicine
01.2016 - 01.2021
Executive Assistant to the CFO
Katalyst Securities LLC
01.2013 - 01.2016
B.S. - Business Managements
Cosmetologist -
Advance Diploma -
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