Caroline Hernandez

Provide a wide variety of secretarial and clerical work related to the Counseling Office. Serve as a receptionist receiving visitors and taking calls. Receive a variety of information such as grade changes, employment verifications, evaluations and observations, schedule changes, honor roll and P.E. Independent Study. Compile an array of data reports for counselors, staff, and directors, and format and prepare reports. Assist in the preparation of Senior Awards, Graduation, Needs Assessment, and middle school registration. Prepare, submit, and update master schedule. Operate a varied office equipment.

Register all new and returning students. Process all home hospital request. Receive, review and develop a preliminary evaluation of enrolling student transcripts and coursework comparability with local school coursework. Request all cumulative records. Prepare all registration material and notices. Maintain permanent records. Review all cumulative records to ensure accuracy and completeness, and that the content complies with state regulations and district policies. Operate computer terminal to enter and maintain student enrollment information, student transcript details, course schedules and a variety of other related student information. Process end of the year NCAA transcripts. Extract reports and information on student records from Aeries (ex., military non-release forms, non-student photo publicity forms, test labels, mailing labels, etc.). Prepare correspondences on student status and reply to oral and written requests for information of sensitive or confidential nature. Greet visitors, parents, and students in person and over the telephone, providing assistance and information. Seek out, evaluate and maintain student residency information, and assists members of the education community and other with information regarding student attendance. Train and assist Office Aides. Respond and prepare cumulative record request. Purge cumulative files and prepare for scanning and transfer to Records Department. Assist in translation as needed.

Type letters, memoranda, reports, bulletins, requisitions, and other material. Review documents for accuracy. Prepare,submit, and update master schedule. Operate computer terminal to operate Aeries, eSchoolMall, QSS, and SPMMS to enroll summer school students, order office and teacher supplies, and issue work orders. Serve as a receptionist for the office to assist and answer inquiries for students, parents, and visitor, and faculty. Develop and maintain and balance a variety of files, attendance records and queries. Order, store, issue supplies and materials. Prepare and process all necessary forms for classified and certificated payroll; maintain records of all payroll information.

Answer telephone calls and provide routine information. Assist students, parent, and general public at the front counter. Maintain daily and monthly attendance records and reports. Assist students in the Health Office. Assist in registration of incoming students. Request, send, and update cumulative files. Type letters, memoranda, reports, bulletins, charts, requisitions and other material from rough drafts or clear copies. Maintain a variety of files and records. Distribute district (PYLUSD) and United States mail to staff.

Perform clerical activities and functions related to student enrollment and attendance requiring familiarity with legal mandate, policies, and regulations. Collect, compile, verify pupil daily attendance report. Post pupil absences and clear absences by reviewing parent notes and through parental contact. Assist in the preparation of documents and records for archive storage. Responsible for daily student check in and out procedures. Assist in the Health Office.

Answer telephones and provide routine information. Serve as a receptionists receiving visitors and taking telephone calls. Collect, compile, compute verify pupil daily attendance reports. Operate a computer terminal inputting enrollment and absence data and extract output reports as needed. Process enrollment and attendance related reports which contain student attendance and enrollment data. Assist with student registration and transfers. Coordinate summer school registration materials. Prepare and distribute updated Disaster/Earthquake material annually. Assist in the Health Office as needed.

Type letters, memoranda, reports, handbooks, questionnaires, requisition, and other materials from marginal notes, rough drafts, or verbal instructions. Review documents for accuracy, completeness, and conformance to establish procedures. Serve as a receptionists for students, faculty, and the general public. Answer inquiries and give information concerning routine standards, procedures, and programs.

Answer busy telephones and offered friendly and efficient service to public and prospective new hires. Maintained all personnel files and prepared them for distribution as needed. Delivered all incoming mail to medical departments. Assist in the paycheck distribution to the appropriate department managers. Assist the Personnel Assistant on the Rideshare Program (i.e., tally month end reports, monthly claim forms, submit vouchers for reimbursements). Schedule pre-employment physicals for prospective new hires. Coordinate new hire orientation. Prepare and process I-9 files, EDD forms, and responsible for employee garnishments (i.e., IRS and court orders). Responsible for the coordination of medical appointments, ans as a translator in highly complex medical situations.