Caroline Macairan
Sacramento,CA
Summary
Committed job seeker with a history of meeting company needs with consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand.
Overview
7
7
years of professional experience
Work History
Administrative Assistant III
UC Davis Health
Sacramento, CA
11.2023 - Current
- Provides administrative support for select Division faculty, including but not limited to calendaring, scheduling meetings, leave administration, tumor board/conference coordination.
- Coordinate travel support, including flights and lodging, and preparation of travel reimbursements.
- Prepare and submit purchasing and reimbursement requests.
- Prepare and submit appointment, merit and promotion packets (including MIV entry) for assigned faculty.
- Manage updated licenses and certifications with the medical staff and billing offices.
- Update CME details for providers, including relevant database data entry.
- Back up and provide cross-coverage to other Division staff.
- Knowledge of the health system and UC Davis policy and procedures, academic personnel manual, personnel policies for staff, and UCDH payroll policies.
Transaction Manager
Amanda Todd Group
Sacramento, CA
09.2016 - Current
- Provided administrative support for current leadership/management
- Experience calendaring complex meetings/events for leadership/management
- Processed real estate transactions from start to finish, smoothly communicated between clients, sales staff and title companies and drove on-time, smooth and stress-free closings.
- Drafted contracts, purchase agreements, closing statements and leases.
- Collaborated with escrow companies, lenders and home inspectors to fulfill terms and conditions of purchase agreements.
HR Assistant III (TES)
UC Davis Health
Sacramento, CA
05.2023 - 11.2023
- Provided administrative support to TA team including recruiters and management
- Knowledge of the health system and UC Davis policy and procedures
- Reviewed/screened employment applications and job orders to match applicants with job requirements.
- Selected qualified job applicants and referred to recruiters/ hiring managers.
- Conducted reference checks to validate candidates via Skill Survey.
- Initiated offer acceptance, internal data entry via TAM for human resources to process.
- Processed and conducted background checks for prospective employees.
Auditor / Contract Manager
Movoto/OJO
Sacramento, CA
04.2019 - 02.2023
- Provided administrative support for current leadership/management at an executive level.
- Experience calendaring complex meetings/events for leadership/management
- Identified and mitigated business and legal risks in prospective and existing contracts.
- Read through contracts, regulations and procedural guidelines to verify comprehension and compliance.
- Reviewed proposed contracts against established policies, guidelines and legal requirements to identify critical issues.
- Analyzed internal processes and recommended and implemented procedural or policy changes to improve operations.
- Organized and maintained documents, files and records.
- Investigated and resolved compliance problems with independent approach focused on implementing and maintaining sound practices.
- Coordinated and conducted classes to teach procedures to new staff members.
- Established clear review process throughout contract period to assess performance against expectations and requirements.
- Pitched in to help with office tasks during busy periods and staff absences.
- Developed contract templates and updated policies and procedures to maintain contracting consistency.
Education
Bachelor of Science - Business Administration
University of Phoenix
Tempe, AZ06.2009
Skills
- Planning, Prioritization, Time Management, Process Improvement
- Records and Database Management
- Data Entry
- Training and Orientation
- Transaction Management
- Calendaring
- Document review, Resume Screening
- Microsoft Office 365 (Word, Excel, Powerpoint, Sharepoint, Teams)
- Skyslope, Brokermint, KW Command, RealZen
- Google Gmail, Drive, Folio
- Ecotime, Lightning Bolt, MIV - My Info Vault, EEDS
- UC Path/TAM, Skill Suvrey, Universal Background, TRS - Time Reporting System, Cisco Jabber
License / Certification
- California Department of Real Estate, Salesperson - License #01715631
- Certified Nutrition Coach - Certificate #1231016957
Timeline
Administrative Assistant III
UC Davis Health
11.2023 - Current
HR Assistant III (TES)
UC Davis Health
05.2023 - 11.2023
Auditor / Contract Manager
Movoto/OJO
04.2019 - 02.2023
Transaction Manager
Amanda Todd Group
09.2016 - Current
Bachelor of Science - Business Administration
University of Phoenix
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