CAROLINE M. FULLMER
Eden,UT
Summary
Multitalented professional with several years in top-tier organizational support. Skilled at close work with senior executive team. Robust history offering office management, support staff management, training, supervision and event planning. Excellent research, project support and organizational abilities.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Executive Assistant, HR Business Partner
Lewis Homes/Wolf Creek Resort
Eden
01.2024 - Current
- Sourced, interviewed, vetted candidates, and onboarded new employees efficiently.
- Prepared reports, presentations, agendas, minutes, and various documents for executive staff.
- Managed catering for special events hosted by organization, ensuring quality service.
- Assisted in developing office administration policies and procedures to enhance efficiency.
- Monitored incoming emails and provided timely responses to inquiries.
- Supported preparation of contracts, invoices, purchase orders, and necessary documentation.
- Developed effective filing systems, enabling quick retrieval of information.
- Organized complex calendar of appointments, meetings, and travel arrangements for executive team.
Sr. Specialist Talent Acquisition (Contract)
Powder Mountain Utah
Eden
03.2024 - 12.2024
- Served as voice of Powder Mountain Utah, proactively communicating with candidates and stakeholders.
- Collaborated with Marketing to create new career page and outreach platforms.
- Designed and implemented application tracking system software to enhance recruitment efficiency.
- Developed job descriptions, auto-reply communications, application flow, and onboarding platforms.
- Analyzed recruiting conversion metrics displayed in data dashboards, advising on benefits and compensation strategies.
- Created SOPs and training manuals, conducting seminars both in-person and remotely.
- Hired 650 seasonal employees, including three C-level executives in four months.
- Ensured compliance with employment laws while advising senior leadership on staffing strategies.
- Performed data analysis of metrics related to recruitment efforts.
- Advised senior leadership on staffing strategies for current and future organizational needs.
- Collaborated with hiring managers to understand position requirements and develop job descriptions.
- Conducted interviews, reference checks, background investigations, and other pre-employment activities.
- Assisted in developing training materials regarding employment policies and procedures.
- Negotiated contract terms with third-party vendors providing recruitment services.
Sr. Adminstrative Assistant
Accenture
Broomfield
08.2017 - 04.2023
- Orchestrated company-wide employee communications, including monthly newsletters and bulletins.
- Planned four annual employee parties and facilitated onsite monthly and weekly manager meetings.
- Monitored office and event budgets, negotiated leases, and sourced vendors proactively.
- Assisted four executives with expense reporting, calendaring, email correspondence, and file management.
- Secured employment for highly qualified soon-to-graduate students prior to graduation.
- Partnered with University DEI groups to attract competitive candidates in technical fields.
- Led implementation of HR software (WorkDay) and created SOPs and training manuals.
- Coordinated travel arrangements for executive staff members.
- Assisted with the preparation of budgets and financial statements for upper-level management review.
- Conducted interviews with prospective candidates for open positions within the company.
- Managed inventory of office supplies and placed orders as needed.
- Maintained confidential information regarding employees, customers, and business operations.
- Organized and maintained detailed office filing systems.
- Scheduled meetings, appointments, and events for executives.
- Organized both physical and digital files and updated reports to coordinate project materials.
- Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
Sr. Recruiter
Vail Resorts
Broomfield
11.2010 - 07.2017
- Supervision of high-volume application ATS, aimed at hiring 400+ employees in > 6 months.
- Manage team of 4 Recruiting Specialists dedicated to hiring 2000 seasonal employees in > 6 months.
- Meet with cross-functional leaders developing recruitment and retention strategies.
- Accomplishments: Project Manager of SuccessFactors (ATS) / Peoplesoft (HRIS) integration.
- Researched innovative ways to identify talent across different industries.
- Created job postings on corporate website and other online platforms for maximum visibility.
- Advised management on best practices for interviewing techniques.
- Assisted in the development of recruiting plans, including budget projections, timelines, and methods.
- Evaluated candidate qualifications by analyzing resumes and conducting reference checks.
- Organized orientation sessions for new recruits to familiarize them with company policies.
- Managed the full cycle of recruitment process from sourcing to onboarding new employees.
- Collaborated with hiring managers to determine job requirements and develop job descriptions.
- Provided guidance to hiring managers on interviewing techniques and selection criteria.
- Reported key metrics such as time-to-hire, cost-per-hire, quality-of-hire.
Education
Master of Administration -
University of Denver
Denver, COBachelor's Degree - Marketing
University of Massachusetts
Amherst, MABookkeeping Certification -
American Institute of Professional Bookkeepers
Denver, COSkills
- Oracle
- SAP
- Paylocity
- WorkDay
- DayForce
- SharePoint
- MS Office Suite
- Google Workspace
- Adobe
- QuickBooks
- Billcom
- Calendar management
- Document preparation
- Event coordination
- Vendor negotiation
- Data analysis
- Onboarding processes
- Recruitment strategies
- Problem solving
- Time management
- Process improvements
- Business administration
- Project management
- Travel arrangements
- File organization
- Database management
- Executive support
- Schedule & calendar planning
- Office management
- Human resources management (HRM)
- Advanced MS office suite
- Bookkeeping
Affiliations
- Small Business Owner - Yoga UTAHpia - Fitness Studio
- Volunteer - Snowbasin, UT Ski Team
Certification
- Bookkeeping Certification - Bookkeepers of American - 2024
- Colorado Real Estate Broker License - 2024
Timeline
Sr. Specialist Talent Acquisition (Contract)
Powder Mountain Utah
03.2024 - 12.2024
Executive Assistant, HR Business Partner
Lewis Homes/Wolf Creek Resort
01.2024 - Current
Sr. Adminstrative Assistant
Accenture
08.2017 - 04.2023
Sr. Recruiter
Vail Resorts
11.2010 - 07.2017
Master of Administration -
University of Denver
Bachelor's Degree - Marketing
University of Massachusetts
Bookkeeping Certification -
American Institute of Professional Bookkeepers
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