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Caroline M. Wilborn
Budget Officer
Clinton,MD
Summary
Experienced Lead Finance Management Specialist with a track record of keeping cost down while still maintaining high levels of customer satisfaction. Adept at understanding inventory systems working with vendors, internal/external programs. Specializing in high volume programming, training, resource management, high level program support and business administration. Results-driven, accustomed to overseeing operations with strong attention to detail. History of meeting demanding group objectives through employee training, motivation and performance management. Working knowledge of optimal practices and safety behaviors for FEMA.
Overview
18
18
years of professional experience
Work History
Lead Financial Management Specialist
FEMA
Washington, DC
11.2021 - Current
- Responsible for tracking on programs obligations and projections for monthly Congressional reporting
- Assigning staff members who carry out highly technical and difficult management on regional/FIMA HQ program reviews
- Facilitating weekly team meetings promoting transparency
- Preparing leadership talking points
- Create, train, on new and existing SOPs, and policies
- Monthly Execution/Variance explanation to leadership
- Oversight of the program for all ten regions and FIMA, HQ
- BRIC funds control (allot, sub-allot, allocate) funding quarterly
- S&B oversight/monitoring of all ten regions
- Approve adjustments in SPRINT
- Approve purchase request in eCAPs
- Manage execution and formulation for all ten regions and FIMA HQ
- Recorded, interpreted and communicated financial data and plans using SPRINT, IFMIS, PowerBI, SQL
Budget Analyst
Security/FEMA
09.2020 - 11.2021
- Manage respective division’s current year execution via acquisition and travel documents
- Develops policies and plans to achieve office objectives and enhance the quality of the final acquisition products
- Responsible for the funding, oversight, performance, administration, and monitoring contracts
- From birth to grave track and be familiar with budget year funding execution documents
- Lead divisions in formulating their spend plan lines within determined targets, reflecting accurate cost drivers
- Prepare and present divisional draft spend plans to FOD Deputy Assistant Administrator with Division Director / program leadership and Office of the Assistant Administrator (OAA) Lead Budget Analyst
- Prepare Division Directors (DD) and read ahead material for Monthly Budget Review (MBR) meetings
- Be the Division’s primary point of contact for budget related questions, assistance with budget processes, and conduit with OAA Lead Budget Analyst
- Attend division weekly meetings to discuss spend plans, execution, and budget deadlines, etc
- Communicate Business Management Office (BMO) budget updates or new processes to DD / program leadership
- Proactively communicate with DD / program leadership regularly to maintain relationships and continuity of division requirements
- Proactively communicate with fellow budget analysts to aide in resolving cross-divisional budget redundancies or requirements
- Assist Division’s with administrative requirements for conference tool, invitational travel, etc
- Provide thorough, complete, and accurate data to commitments pending obligation, OCFO UDO/ULO, acquisition, and travel reports
- Ensure budgetary database information (Program Memo, internal check books, etc.) are regularly updated and accurate on a real time basis
- As requested, maintain internal divisional excel documents to track funding for historical or analytical purposes
- Lead development of and provide guidance and assistance with RAP PDO’s, XDO’s, and QRR’s
- Seek ways to implement best practices and participate in teamwork activities
- Augment communication and coordination between the divisions and OAA Lead Budget Analyst
- Attend internal and external brown bag sessions
- Provide OAA Lead Budget Analyst with divisional hot topics that can be problem solved with BMO.
Program Analyst
Security/FEMA
10.2019 - 09.2020
- Performing budget execution and formulation work involving preparation of detailed analyses and estimates of annual funding needs for multiple budget years
- Coordinating with program managers in the development and updating of budget requirements to ensure effective and efficient operation of the Agency
- Developing, coordinating, and supporting execution of spend plans, Congressional Justifications, Resource Allocation Plans, and other Planning, Programing, Budget and Execution (PPBE) and performing other budget analyst activities
- Providing guidance to program and staff in the explanation and resolution of problems or questions related to FEMA’s budget process, primarily programming and budget formulation and execution
- Providing expertise required to support planning, analyzing, coordinating, evaluating, and directing the development of budget requirements and allocations to support overall Agency objectives
- Development and coordination of procurement documents to include Independent Government Cost Estimates, Source Selection evaluation criteria, options, funding, delivery schedules, lead times, and reporting requirements.
Management Analyst
Department of Youth Rehabilitation Services
09.2015 - 10.2019
- The Deputy Director for Youth Programs
- Serves as the representative to the Deputy Director of Secure Programs who is responsible for the oversight of two facilities with 457 employees under his purview
- Manages the Deputy Director’s calendar by prioritizing, planning, scheduling meetings, conferences, teleconferences, and travel
- Represent the Deputy Director by attending meetings in the executive's absence
- Prepare reports by collecting and analyzing trends for strategic planning, budgetary needs, and allocation of resources
- Create and correspond Deputy Director’s mandates through memorandums
- Secure information by completing data base backups
- Maintain management teams’ confidence through fidelity and confidentiality of information
- Coordinate program events with various agencies to promote external relations
- Maintains facility inventory by monitoring stock to determine inventory deficiencies; evaluating new products; placing and expediting orders for supplies; verifying receipt of supplies
- Purchase Card holder managing purchases for the New Beginnings facility/Youth Services Center/ DYRS Shelter Home
- Liaison for contract negotiation and solicitation for programs, services, and training for the division
- Oversees annual budget of over a million dollar for division, working closely with the Chief Financial Officer’s Office of Financial and Resources Management (OFRM) to ensure proper reporting methods of all expenditures
- Approve all invoices by way of the PASS E-invoicing system for the division
- Procure budgetary needs of food service division and appropriates funding allotment biweekly
- Researches and identifies training provider networks for staffing development, management team building, cultural diversity and national juvenile standards
- Achieve operational objectives of the agency by contributing information and recommendations for strategic plans and reviews in conjunction with Juvenile Justice Best Practices
- Preparing and completing action plans; quality and customer-service standards; resolving problems; completing audits; identifying trends; determining system improvements; implementing change
- Meet financial objectives by forecasting requirements; scheduling expenditures; analyzing variances; initiating corrective actions
- Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations
Youth Development Representative
Department of Youth Rehabilitation Services
11.2004 - 09.2015
- Provide direct supervision and positive engagement of youth in the department's care and custody
- Serve as an integral part of a multi-disciplinary team striving to provide safe, secure, and humane conditions and treatment of youth in custody
- Maintain constant visual contact with all youth engage the youth in a positive and appropriate manner
- Assist youth with their lessons in the classroom, during academic and vocational programming, working collaboratively with Teachers to maintain structure and order
- Serve as a role model, tutoring youth during non-academic hours; conduct therapeutic counseling sessions
- Assist with the development of appropriate social skills and life skills
- Supervises recreational, cultural, and workforce development activities
- Facilitates methods of conflicts resolution, anger management, trauma inform systems to mitigate tensions, fights, or other disturbances, and if necessary, physically restrains
- Impose appropriate methods of correction if applicable for youth, consistent with department policies and procedures
- Serve in a leadership capacity by providing guidance to lower-grade Youth Development Representatives in the daily performance of duties.
Education
Bachelor’s Degree - Business Administration
University of Maryland
Skills
- Team Player
- Crisis Management Plans
- Attentive and Observant
- Flexible and Adaptable
- Customer Service
- Self-motivated professional
- Decision Making
- Responsible
- Teambuilding
Accomplishments
- IFMIS
- Contracting Representative III
- Advanced Contracting Workshop
- Ethics & Procurement Integrity for the AWF
- Federal Budget Processes
- PeopleSoft 9.0
- Contracts & Administration/E-Val Monitor
- Using the DC Purchase Card
- Handling People with Tact
- Best Practices of Project Managing
- Effective Statements of Work
- PASS Buyer
- Managing the DC Purchase Card
- Preparing for Management
- Powerful Communication
- Managing Contracts
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
The real test is not whether you avoid this failure, because you won’t. It’s whether you let it harden or shame you into inaction, or whether you learn from it; whether you choose to persevere.
Barack Obama
Timeline
Lead Financial Management Specialist
FEMA
11.2021 - Current
Budget Analyst
Security/FEMA
09.2020 - 11.2021
Program Analyst
Security/FEMA
10.2019 - 09.2020
Management Analyst
Department of Youth Rehabilitation Services
09.2015 - 10.2019
Youth Development Representative
Department of Youth Rehabilitation Services
11.2004 - 09.2015
Bachelor’s Degree - Business Administration
University of Maryland
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