Carolyn Hajjar

Below is a listing of the departments I worked for during my 30 year career with the Boston Public Schools:

• Worked closely with the Assistant Business Manager with daily activities for the office.
• Assisted with Schools in the ordering of supplies and textbooks for the district.
• Typing of memorandums and correspondence.
• Development of spreadsheets of school budgets.
• Assisted with the collection of data for the Pupil and Financial Report for filing with the Massachusetts Department of Education.

• Worked directly with the Assistant to the Deputy Superintendent.
• Managed high-volume phone calls, addressing inquiries and forwarding messages to appropriate personnel in a timely manner.
• Maintained a professional work environment by enforcing office policies and procedures consistently.
• Created and updated records and files to maintain document compliance.
• Arranged meetings and appointments and updated records to assist management.

• Ensured timely and accurate processing of payroll for Paraprofessionals, Lunch Monitors and Bus Monitors on a bi-weekly basis.
• Reduced payroll errors by conducting thorough audits and reconciliations each pay period.
• Managed employee records, ensuring the accurate recording of timekeeping data, leave balances, deductions, and garnishments.

• Assisted Operational Leader in all aspects of business operations.
• Coordinated office events and meetings.
• Managed extensive calendar scheduling for Operational Leader, ensuring timely attendance to important engagements.
• Organized travel arrangements, ensuring smooth transitions during business trips.
• Handled incoming phone calls professionally, directing callers to appropriate departments or addressing their inquiries directly when possible.
• Created visually appealing presentations for department meetings.
• Participated in special projects as assigned by Operational Leader, demonstrating adaptability and versatility in diverse tasks.
• Monitored and ordered supplies and materials to keep office well stocked.

• Worked directly for the Superintendent and the Chief of Staff.
• Responsible for the assembly of the Superintendent's Bi-Weekly Bulletin, which included important information for all schools and departments.
• Maintained filing system for the office.
• Maintained strict adherence to department regulations, ensuring compliance with all relevant laws and guidelines for business operations.
• Collaborated with colleagues on various projects, sharing knowledge and expertise while working together towards common objectives.